Download What is an Access? Tables, Forms, Queries, and

What is Access?
• An Office product that allows the user to create
relational databases that have tables of data.
• It a personal computer database management
system.
• Data can be created and shared in Access with
other MS Office applications.
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What is a Database?
• An organized collection of information about
a subject.
• Can you think of some examples of a
database?
• Examples: Telephone Book, Personal Music
Collection, Customer Files, etc.
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What is a Database? (continued)
• Why do you believe that these maybe considered
a database?
Each file (record) may includes but not limited to
a name, address, city, state, etc. about an
individual.
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Sample Record
• Sue Ann Langley
• Sophomore
• 3/31/98
• 9999 Smith Ave, Anytown, USA 11111
• (555) 555-5555
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Sample Database with Objects
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What is a Database Management
System (DBMS)?
• A DBMS includes database information and
the tools to use the database.
• In a DBMS you are able to:
− Input
− Edit
− Verify
− Sort
− Find
− Analyze and much more.
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Why DBMS are important?
• Reasons why…
− Customers records are able to be located in a timely
manner.
− Provide users with an abstract view of the data.
− Describes what data are stored
− Describes parts of the database that are relevant to
each user.
• Planning a Database
− Other means and factors must be discussed.
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Displaying Information
• When data is stored in an order that is easily
categorized, a user can sort by ascending and
descending order. Therefore, retrieving data, by
date, name, or ID can be found in a timely
manner. There are four common objects used
with a database tables, queries, forms, reports.
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Access Maintains
• All the tools required for a database Access has
it, unlike other database software programs.
− File Extensions
• .accdb for mat files (Access 2007)
• .mbd (Access 2003 or earlier formats)
• Window Objects
− Tables: the only object in an database that contains data.
− Forms: primarily used to enter and edit data, it acts as a window
into the data in one or more tables
− Query: displays specific data from tables based on a criteria you
request.
− Report: a professional print-out that can be used from the data
inputted from the database.
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Records in a Database
• Record: a set of information that belongs together, such
as a customer’s name, address and contact information,
or other details.
• Field: clarified in access is a column, contains a specific
piece of data for each record.
• Field name: when creating a table you will need to create
unique names to categorize parts of the record.
• Data Type: specifying what kind of data can be stored
into the field (text, number, date, etc.).
Database Design Basics
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Entering Records
Field
Data to be entered
LastName
Langley
FirstName
Sue Ann
Classification
Sophomore
Birthday
03/31.98
Address
9999 Smith Ave
City
Anytown
State
USA
Zip
11111
PhoneNumber
(555) 555-5555
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Recap
• A database management system (DBMS) is
designed to manage a large body of information.
• Management involves both defining structures
for storing information and providing
mechanisms for manipulating the information.
• The DBMS must be a secured and protected
system.
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