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PowerPoint 2007
Tips & Techniques
IT-Academic Technology Services
IT-Client Support & Services
University of Delaware
ats
Session Goals
1. Define presentation elements: content ,
slide layout, themes, text effects,
images, smart art and charts, sound,
movie and narration, animations,
transitions, timings, packaging, and
hyperlinks.
2. Review basic concepts.
3. Introduce tools to enhance
presentations.
4. Hands-on session includes practical
application.
Content
ats
• Clarity
 Know the message.
 A single mission that can be stated in a simple
focused sentence.
• Simplicity
 Simple text and images support the story
without distracting from the presenter.
• Brevity
 “Never use two words when one will do.” –
Thomas Jefferson
• Engagement
 The message must have meaning to your
audience.
Clarity
Simplicity
Brevity
Engagement
Slide Layout
ats
• Home ribbon
 Slides group => Layout
o Title
o Title and content
• Placeholders vs. Textboxes
 Placeholder: non-printing insertion guide
for content included in most slide layouts
 Textbox: movable, resizable container for
text or graphics added to individual slides
Choose a Theme
ats
• Design Ribbon => Themes
 Select a theme.
 Edit the color palette, font group, and effect to shapes as
desired.
• Design => Background group => Background Styles.

See options related to the chosen theme
.
• Design => Background group => Background Styles
=> Format Background => Gradient Fill.
 Adjust Type, Direction, Angle, Stops and Colors to
customize your look.
• Office of Communications and Marketing PowerPoint
Templates: www.udel.edu/ocm
Text Effects
ats
• Drawing Tools => Format
 Highlight text to be accented.
 Word Art Styles => Text Effects=>
Shadow/Reflection/Glow/Bevel, etc. =>
select a style.
Images, Smart Art and Charts
ats
• Insert ribbon => Illustrations group




Picture: local images.
Clip Art: Microsoft images, sounds and movies.
Photo Album: collection of images.
Shapes*: lines, rectangles, arrows, callout boxes,
etc.
 Smart Art*: list, process, hierarchy, matrix,
relationship.
 Chart*: column, line, pie, bar, and more.
* Illustrations update to match current theme styles.
Animations movement added to individual elements
ats
1. Animations ribbon => Animations group
• Text box:1st level paragraphs => introduce
speaking points
2. Custom Animation to draw attention to
specific elements, i.e. image entrance,
emphasis, or exit
ats
Sounds…Movies…Narration
1. Insert ribbon => Sounds
or Media Clips
• Short videos or sound
clips can support your
message.
2. Slide Show ribbon =>
Narrations
• Capture narrations or
add a relevant
testimonial.
9
Transitions the effect as slides are advanced
ats
1. Animations => Transition
• Add to a single slide or apply to all.
• Animations ribbon => Transition to this Slide
=> Advance Slide “On Mouse Click” gives
presenter full control.
• For more advanced presenters: Consider
setting the slide to advance automatically
AND on mouse click.
Advance Manually vs. Recorded Timings
ats
1. Slide Show ribbon => Set Up group =>
Rehearse Timings allow the pace of the
presentation to be saved.
• An ideal method for presentations that will
advance automatically, i.e., at a kiosk.
• Uncheck the “Use Rehearsed Timings”
checkbox if content is delivered by a
presenter.
Packaging Your Presentation
ats
1. Images and sounds are usually embedded
within the file.
2. Music, narrations and videos are more often
external files.
• Keep files in a single folder for transportation
on a USB/thumb drive.
• Office Button => Publish => Package for a CD
ensures that all necessary presentation files
and a PowerPoint player are copied into a
single place for deployment: a CD, shared
drive, or folder.
Hyperlinks and Additional Resources
ats
1. Online Tutorials
A. www.microsoft.com
• Select: Office => Office Online Training and Demos

Type search keywords: “interactive reference guide” to find
Flash demonstrations that illustrate tool locations in the new
version.

Or, select any Office product in the “Browse by program”
section in the middle of the page.
–
Direct link to: PowerPoint 2007 Training.
B. www.udel.edu/learn
•
Select: Online Resources => Web-based Training

VTC.com and lynda.com.
2. IT-Help Center: [email protected] or 831-6000