Download Slides - Music Library Association

Achieving Balance:
Triumphs and Trials of Collection Management
What did we do?
Collection inventory: 1st complete analysis
Erasing project: preservation of books and scores
Challenges
Why?
•
•
•
•
•
•
• Faculty complaints
Know what is on the shelf
Reflect accurate holdings in catalog
Establish consistency of records
Item condition & duplication concerns
Shelf space issue in multiple collections
Upcoming system migration (Summer 2017)
“You’re erasing fingerings I put in there for my students!”
“What if we need 4 copies in the future?”
• Existing standards/practices varied
Too many versions of the same practice or process
Global changes difficult due to inconsistencies
• Items appeared in wrong collections
i.e. CDs or LPs appearing in the book collection
How?
Who?
• Shelf lists printed
• Collection Development Librarian
• Student Assistants
• Other full-time library staff
Books and media collections fairly simple
Scores were a nightmare!
• Shelves checked
Marked piece counts
Marked misshelved items
Basic evaluation of damage
• Time commitment
Inventory started in 2013
• Staff limitations
One librarian, utilizing student assistants when available
Other full-time staff needed as related to their area
Successes
• We know what we have on the shelf!
• Catalog accurately reflects library holdings
• Standardization of data across collections
• System check of individual records
Editing of internal notes & updated copy numbers
Added piece counts
Noted circulation stats for weeding
Establishing one set of good practices
• Weeding of duplicates
• Ready when new opportunities arise
Collections shifted as space became available
New CD compact shelving (Done!)
Possible remote storage
• Retain annotated shelf list records
What’s next?
• Start the process over again
• Continue erasing project – priority to circulating items
Sara Nodine
Warren D. Allen Music Library, FSU
[email protected]