Download Workshop III

WORKSHOP ON
PROJECT CYCLE
MANAGEMENT (PCM)
Bruxelles
22 – 24 May 2013
Workshop supported by TAIEX
What is a Project?
A project is any set of inter-related activities
established to achieve specific results which
together achieve the project purpose - all within
specified time and budgetary constraints.
 Inputs-activities-results-outcomes (purpose &
overall objective)
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Session Focus
Logical Frameworks
Setting Objectives and
Indicators
K.I.S.S.
 The Lord’s Prayer 54 words
 10 Commandments 297 words
 American Declaration of Independence 300
words
 EU Directive for exporting Duck Eggs
26911 words
LOGICAL FRAMEWORKS
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Hierarchy of Objectives
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Assumptions
2
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Objectively Verifiable Indicators
3 Means of Verification
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The logframe approach –
process and product
Stakeholder analysis – identify who has an interest
and who needs to be involved
Problem analysis – identify key problems, causes
and opportunities; determine causes and effects
Objectives analysis – identify
solutions
Options analysis – identify and
apply criteria to agree strategy
Developing the logframe –
define project structure, logic, risk and
performance management
Activity scheduling – set a
workplan and assigning responsibility
Resourcing – determine human
and material inputs
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Project Planning: The 7 Key Questions
THERE
7. What do we need to get there?
What detailed activities and resources are needed?
6. How will we know if we’ve got there?
How will we monitor and evaluate?
5. What may stop us getting there?
And what can we do to get around these obstacles?
4. What needs to be put in place?
And how will we do that?
3. Where do we want to be?
2. Where are we now?
What are the problems? What are the possibilities?
1. Who are ‘we’?
Who has an interest? Who should be involved?
HERE
Parties’
Interests
Overall Objective
Purpose
Results
Activities
PROJECT
DESIGN
Objectives
MONITORING, REVIEW
& EVALUATION
Indicators
Targets
PROJECT
DESIGN
Data
Sources
Assumptions
IMPACT
THE PROJECT
OUTCOME
‘PROJECT’
CONTEXT
Level of Interest
Improved level of services
 Legislation complies with Acquis
 Departmental Unit established
 Knowledge and skills of key staff
upgraded
 Study tour to EU member state
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Objectives – what you want.
Organised in a hierarchy
by asking either:
“What will that get me?”
or
“How will I get that?”
Overall Objective
Greater WHY
WHY
Purpose
Results
Activities
The
Hierarchy
WHAT
HOW
WHAT
HOW
HOW
WHAT
HOW
HOW
OVERALL
OBJECTIVE
Then
If
of the
PURPOSE
Then
If
Achieve
RESULTS
Then
If
Contribute
The Logic
Deliver
ACTIVITIES
Framework
If … Then relationship
So what is a hypothesis?
A prediction about a cause and effect
relationship involving uncertainty
Then I will get to
the workshop on
time
If I get a bus at
7.00 am
Hierarchy of Objectives/Project Structure
High level programme objective to
which the project contributes
The sustainable change we are trying
to achieve and that will continue once
the project is over usually with an
identified institution.
Overall Objective
Project Purpose
What needs to be put in place for
change to occur: what we can deliver.
Results
Activities executed by the project to
produce the results.
Activities
Physical and non-physical resources
necessary to undertake activities.
Inputs
Outside our control
Within our control
Implement up
Plan Down
Sort into a chain of If…Then
Development of domestic
“legislation” related to the
acquis.
 Certification for Departmental
services.
 Improvement in provision of
services.
 Ensure appropriate capacity of
department staff for
“legislative” work.
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Key Questions
 What long term change (impact) are we
contributing to?
 What immediate change (outcomes) do we
want?
 What things do we need to put in place to
get that change?
 What kinds of actions must we take to get
those things?
Output Categories
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Human Capacity
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Systems
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Knowledge, Information, Policy
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Infrastructure
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Materials, Documents, Website
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Awareness, Engagement
Impact
The results chain
Outcomes
‘Want to see’
Immediate effects on clients
Results
Activities
‘Hope to see’
Long-term
improvements
in society
‘Expect to see’
The end products or deliverables of the
activities; within team control
Actions undertaken to transform inputs into outputs
Inputs
Financial human and material resources
Exercise 1 - Objectives
Take a look at the project fiche you have and, using
the “if, then” approach review the relationship of;
Activities to results
Results to purpose
Purpose to objective
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Now answer the following questions:
Are they sufficient to achieve the Results; Purpose;
Objective?
If not, what would you change/add?
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Work in groups, then feedback to plenary
A Project as a Journey
If you were taking
a bus journey how
would you know
you had arrived at
your destination?
Indicators / Targets
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Tell us how we will recognise
success
Force us to clarify what we
mean by our objectives
Provide a basis for Monitoring,
Review and Evaluation
What do you think about this?
Overall Objective:
“To strengthen institutional capacity in the area of
road transport .”
Indicator:
1.
Department of Road Transport will be a better
functioning organisation .
2.
Department of Road Transport will have a clear
strategic vision of its future work.
And this?
Sub Objective:
“Systematise Department of Road Transport functions.”
Indicator:
“the Department will have a document listing all of its
current functions, an organisational chart, work flows,
critical posts/functions, and job descriptions”
And this?
Output:
“Presentation of the Policy Advice Paper.”
Indicators:
1.
Awareness raised.
2.
Knowledge transferred.
Exercise 2 - Indicators
In groups of 4 - Take a look at the Fiche you have
and try to identify likely Indicators at
 Sub-objective
level
Then look at one of the Sub Objectives and try to
identify likely Indicators at
- Activity level against the Outputs given