Download Creation of Audit Applications with Microsoft Office 97 Software

FTA Technology
Conference
Creation of Audit Applications with
Microsoft Office 97
Software
North Carolina Department of Revenue
Introduction of Speakers
James Mclain, Software Development
Specialist, Field Examination Section
Jerry Coble, Workload Management
Specialist
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Presentation Objectives
• Assessment of NCDOR
• History of Hardware and Software
Utilization by Field Examinations
• Explore Software Development
–MS Excel 97
–MS Access 97
–MS Word 97
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Assessment of
North Carolina
Department of
Revenue
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NC Department of Revenue
Field Examinations
175 Field Employees (Auditors & Staff)
– 13 In-state Field Audit Offices
– 20 Interstate Field Audit Offices
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History
Software and
Hardware
Development
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Hardware and Software
• Pre 1988 - No computers
were in use by Field
Examination personnel.
Audit reports were
prepared manually and a
variety of report designs
were used by the audit
staff.
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Hardware and Software
• 1988 - The Field began
to experiment with
computers. The first
computers tested were
dual floppy drive
laptops. The software
was Professional File,
Write, and a short time
later Professional Plan .
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Hardware and Software
• Basic databases were
developed by auditors for
use in creating audit
working papers.
• Later a Development and
Training Team was created
to aid auditors with
software development.
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Hardware and Software
• 1996 - We went to a
Windows 3.11 platform
and Microsoft Excel,
Word and Access.
• This was the first time
all auditors had same
hardware with a Dell
Latitude 75 laptops with
docking station & 14”
monitor.
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Today’s
Hardware
• Dell Latitude CPI D266XT laptop
– 64 RAM, Pentium II, 4.3 GB hard drive
– CD-ROM drive & 1.44 MB Floppy drive
– Docking Station & 17” Monitor
• Desktop Dell P6400 (100MHz FSB)
– 64 RAM, 6.4 GB hard drive,
– CD-ROM drive & 1.44 MB Floppy drive
– 17” Monitor
• Server for each In-State office
– 31.8 GB, Compaq tower
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Tax Schedules Audited by Field
Examinations
• Sales and Use Tax
• ASTS
–
–
–
–
–
White Goods Disposal Tax
Scrap Tire Disposal Tax
Utilities Sales Tax
Motor Vehicle Lease / Rental Tax
Dry-Cleaning Solvent Tax
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Tax Schedules Audited by Field
Examinations
•
•
•
•
•
•
•
Individual Income Tax
Corporate Income and Franchise Tax
Individual Income Tax Withholding
Tobacco and Soft Drink Tax
Privilege Tax
Alcohol Beverage Tax
Inheritance & Gift Tax
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Software Objectives
• Create Applications for Use by Field
Auditors for the Completion of Audits
• Aid the Entry of Audit Data Into the
Integrated Tax Administration System
(ITAS)
• Provide a Basic Software Package That
Allows Flexibility in Conducting Audits
on a Multitude of Tax Schedules
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Implementation Process
• Convert Audit Applications From MS
Excel 5.0 to MS Excel 97
• Incorporate New Features of MS Excel
97 Into the Converted Audit Applications
• Testing of the Converted Applications
• Train the Key Users
• Train Remaining Field Audit Personnel
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Microsoft
Windows NT
Workstations 4.0
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The Field Auditor’s
Desktop
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Special
Customization
for Auditors
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The Field Auditor’s
Desktop
Custom Help for
Field Auditors
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Software
Development
The Field Auditor’s
Desktop
Microsoft Office 97
– Microsoft Excel 97
– Microsoft Word 97
– Microsoft Access 97
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Microsoft Excel
97
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Audit Applications
Sales & Use Tax Applications
• Sales and Use Tax
• Sales and Use Tax - 2% and 3% State
• Mecklenburg Transit Tax
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Audit Applications
Corporate Income and Franchise Tax Audits
• 98 - 94 Corporate Income &
Franchise Tax
• 93 - 89 Corporate Income &
Franchise Tax
• 88 - 74 Corporate Income Tax
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Microsoft Access
97
Audit Database
MS Access 97
• Sales And Use Tax
• Bank Account
Analysis (Under
development)
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Microsoft Word 97
Audit Forms and Letters
MS Word 97
• FA Forms
– Remarks, Checklist
– Managed Audit Letters
– POA’s, Etc.
• FA Letters
–
–
–
–
Appointment Letter
Waivers of Time
Completion Letter
Projects, Etc.
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Software Updates
• Scheduled Updates
– January 1
• Interest Workbook
• Individual & Corporate Applications (New Year)
– July 1
• Interest Workbook
• Revisions to packages
• Non-scheduled
– As Need to Implement corrections
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Scheduled
Updates
• Workbooks revised by developer
• Revisions loaded on Raleigh Server
• PDT Loads to local servers and add Bat file
to automatic update auditor’s computer.
• Update runs on login of the auditor’s
computer.
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Non-scheduled
Updates
• As needed to make corrections or add new
templates
• Revised or created by developer
• Loaded on the Raleigh server.
• Key users load files to local servers and
assist the auditors in updating their
computers
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Questions?
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Thank You!
James E. Mclain, 417 N. Main St.,
Salisbury, NC 28144 (704) 639-7525
E-mail [email protected]
Jerry L. Coble, 501 N. Wilmington St.,
Raleigh, NC 27604 (919) 733-3510
E-mail [email protected]
John W. Sadoff, 500 W. Trade St.,
Charlotte, NC 28202 (704) 342-6128
E-mail [email protected]
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