Download Monitoring and Evaluation

Module 2 – Monitoring and
Evaluation Definitions
Overview
• Monitoring and evaluation are tools that
make it possible to identify and measure
the results of projects, programs or
policies
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Why the Concern?
• To evaluate and adjust strategies and
activities
• To report on progress to interested
parties, clients, taxpayers and the general
public
• To identify and share with others best
practices and lessons learned
• To improve the programming of new
interventions and strategies
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Monitoring
• Provides regular information on how
things are working
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Monitoring: Definition
• A continuous data collection and analysis
process is implemented to assess a project
( a program or a policy) and compare it
with the expected performance
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Evaluation
• Evaluation can only be done after a certain
time and requires more thorough
investigations
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Evaluation: Definition
• A systematic and objective measurement
of the results achieved by a project, a
program or a policy, in order to assess its
relevance, its coherence, the efficiency of
its implementation, its effectiveness and
its impact, as well as the sustainability
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Monitoring and Evaluation
• Monitoring assesses progress in
implementation of ongoing programs
• Evaluation provides a snapshot against
some benchmarks at a point in time of
programs that may or may not be
continuing
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Monitoring and Evaluation Rationale
• Monitoring
– Holds implementers accountable for
delivery of inputs
– Provides basis for corrective action
– Provides assessment of continued
relevance
• Evaluation
– Accountability - was money well spent?
– Learning - what could we do better next
time?
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Monitoring and Evaluation - Focus
• Monitoring
– Was delivery according to plan?
– What were the deviations?
• Were they justifiable?Evaluation
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Relevance
Appropriateness
Success
Cost effectiveness
Lessons learned
Effectiveness
Impact
Sustainability
Efficiency
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Monitoring and Evaluation Timing
• Monitoring
– Ongoing or periodic throughout the life of
the program
• Evaluation
– Typically at mid-point in a funding cycle, a
year before the end
– Impact evaluation - 3 to 5 years afterwards
• Delay depends on the nature of the project
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Focus of the Module
• The design and implementation of a
monitoring system will not be addressed
here
• There are many documents that you can
review on this topic outside this workshop.
Specific training is also available.
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Reminder: The Four Basic
Components of Any Project,
Program or Policy
Objectives
Program of
activities
(a strategy)
Basic
triangular
pyramid
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Budget
Calendar
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Monitoring and Evaluation, and
the Chain of Project Results
… to
undertake
activities...
… the direct
results of
which...
… must have
effects...
This chain is based on a
series of logical relationships
Resources are
(if… then) called "causal
mobilized…
relationships"
… and an
impact on
development
Evaluation
Monitoring
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Logical Structure of a Project or
Program
Resources
are
mobilised
Human
material
and
financial
resources
Resources
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… to
undertake
activities...
… the direct
results of
which...
… must
have
effects…
Activities:
building,
training,
organising,
treating,
writing ...
Built
buildings,
trained staff,
implemented
processes,
written
legislations…
Harvests
rescued,
higherperforming
public
service,
more
effective
justice
system
inputs
outputs
outcomes
… and an
impact on
development
Improved food
supply,
higher level
of education,
longer life
expectancy,
better
constitutional
State
Impact
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Evaluation can be Approached at
Three Levels
What is my
What is the
world
dynamics ?
Who leads this
movement ?
Are there
national
specificities ?
Where is
research at ?
What do I know
how to do ?
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General issue of project,
program and policy
evaluation
Evaluation within
the organization
Individual
practice
What should I
know how to
do ?
How can I enrich
my experience ?
organization
doing in this
movement ?
What is this
organization’s
(this client)
evaluation
culture? Its
evaluation
practices?
What
definitions,
vocabulary,
practices?
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