Download Central Statistics Office

Central Statistics Office (CSO)
Botswana
Improvement on Vital Statistics and
Vital Registration
Presentation By Goaletsa B. Kesetse
Civil Registration
• Civil Registration is a system that registers
the occurrence of the events of births,
deaths and marriages. The registered
information can be compiled as vital
statistics providing the frequency and
characteristics of the vital events.
DATA SOURCES FOR VITAL
STATISTICS
• Central Statistics Office obtains vital
statistics from Population censuses,
sample surveys and administrative
records.
• The last Botswana Population census
was in 2001. There are several
sample surveys between two
censuses but not all of them provide
vital statistics
DATA SOURCES FOR VITAL
STATISTICS contn….
• Civil registration can also be used to
capture vital events. The registration of
births and deaths in Botswana started in
1966.
• When registration of vital events started it
was compulsory only in towns and major
villages while in other places it was not
compulsory to register
DATA COLLECTION
PROCESS
Births and Deaths and
Marriages
DEATHS
• Registration of births and deaths is done
at the health institutions by the health
practitioner, by completing forms after
confirmation of a death.
• The completed forms are sent to district
registration office for data capture and
issuance of certificate.
BIRTHS
• The registration of births is also done at
health institutions by practitioner. Births
and deaths data capture system is such
that it can be accessed from head office in
Gaborone.
DATA FLOW CHART: BIRTHS AND DEATHS
HEALTH
FACILITY
DOCUMENTED
DATA
TRANSFER
DEPARTMENT OF
CIVIL
REGISTRATION
(REGISTRATION
AND DATA
ENTRY)
CENTRAL
COMPUTER
TRANSMISSION
STATISTICS
OFFICE
(ANALYSIS)
MARRIAGES
• The processed marriage forms are sent to
the Department of Civil Registration for
issuance of marriage certificate at
respective districts. Copies of all marriages
occurring are then sent to the
Headquarters of Civil Registration for
archiving. CSO has access to the forms
from data capture is done.
DATA FLOW CHART: MARRIAGES
DISTRICT
COMMISSIONER
AND MARRIAGE
OFFICERS
DOCUMENTED
DATA
TRANSFER
DEPARTMENT OF
CIVIL
REGISTRATION
HEADQUARTERS
(REGISTRATION)
TRANSCRIBTION
FROM MARRIAGE
CERTIFICATES
CENTRAL
STATISTICS
OFFICE
(CODING, DATA
ENTRY AND
ANALYSIS)
PROCESSING AND
DISSEMINATION OF VITAL
STATISTICS
• Central Statistics Office through
Demography Unit extracts vital events
statistics from vital events registers kept
by the department of Civil Registration.
• The data for births and deaths is
computerised and is available online for
Central Statistics Office
FACTORS THAT HAMPER
PRODUCTION OF VITAL
STATISTICS
Lack Promptness and
completeness of registration
• Even though registration of vital events is
decentralised to districts people still
register when need arises e.g. When a
child goes to school or when beneficiaries
of the deceased have to place a claim with
an insurance company.
Incompleteness of data
• Marriage data is easy to capture but the only
•
problem is that not all marriages are captured.
There are traditional marriages that are
processed by the village chief/kgosi. These
marriages are not registered with the
Department of Civil Registration.
Even for births and deaths, not all of them are
registered.
Inaccessibility of registration
centres
• The wide dispersion of the population and
the remoteness of rural areas from centres
where the local registration offices are
located also pose a problem for
registration of vital events.
Lack of harmonisation between
CSO and Civil and National
Registration Office
• CSO uses SPSS for analysis while Civil and
National Registration Office database is oracle
based. This creates a problem since there is a
problem of lack IT officer who are conversant
with oracle.
• Furthermore the CNRO districts do not conform
to census districts which are used in CSO