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ACP-EU SUPPORT PROGRAMME TO ACP
CULTURAL SECTORS
(ACP-CULTURES II+ ACPFILMS II)
1ST OPEN CALL FOR PROPOSALS
(1ST MARCH 2011 – 30TH JUNE 2011)
Implemented by the
ACP Group of States
23/03/2011
Funded by the
European Union
Presentation of the
Guidelines for Applicants
By Aya Kasasa
Secretariat of the Group of ACP States – Africa, Caribbean,
Pacific
Department of political affairs and human development
23/03/2011
Page 2
TABLE OF CONTENTS
> 1. Introduction
> Call for Proposals 2011, specific objectives
> Priorities
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> 2. How to apply
> 3. Eligibility criteria
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23/03/2011
Applicants
Partnerships
Eligible actions
Eligible costs
Ineligible costs
Duration of actions
Co-financing
Management tools
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TABLE OF CONTENTS
> 4. Application presentation
> Application form LOTS 1 & 2
> Attachments to the grant application
> 5. Sending the application
> Application deadline
> 6. Further information
> Contact details
23/03/2011
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1. INTRODUCTION
> The ACP-EU Support Programme to cultural sectors
comprises ACP Films and ACP Cultures.
> The budget: € 30 million, financed under the 10th EDF,
compared with € 14.33 million from the 9th EDF
> 1st call for proposals for the two categories launched on
28 February 2011 for € 12 million (€ 7 million:
cinema/audiovisual, € 5 million: all other cultural sectors)
> A second call for proposals will be launched mid 2012
23/03/2011
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CALL FOR PROPOSALS 2011:
SPECIFIC OBJECTIVES
> Reinforce the creation and production of cultural goods
and services in the ACP States at inter-regional ACP
level.
> Support for better access to local, regional, intra-ACP,
European and international markets.
> Strengthen the capacities of cultural stakeholders,
operators and entrepreneurs in the ACP States.
23/03/2011
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PRIORITIES
> South-South cooperation projects with synergies at
intra-ACP level
> Actions whose partnership includes the Caribbean
and/or Pacific regions due to their geographical
location
> Actions with real relevance for ACP final beneficiaries
Note:
Proposed actions that meet these priorities will be awarded additional points
during the evaluation process
23/03/2011
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2. HOW TO APPLY
> The Guidelines are available to download from the
following websites:
www.acpculturesplus.eu
http://ec.europa.eu/europeaid/work/funding/index_en.htm
www.acp.int
www.acpfilms.eu
www.acpcultures.eu
> Clearly indicate the LOT to which the project belongs
> Check that the application is complete (see the checklist at
the end of the Guidelines document)
23/03/2011
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3. ELIGIBILITY CRITERIA
> Applicants
> Partners
> Partnerships
> Actions
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APPLICANTS
(1/7)
> Applicants must be nationals of one of the ACP States, a
European Union Member State, a European Union
applicant State, a Member State of the European
Economic Area, or an Overseas Country or Territory
(OCT)
> Be a registered legal entity for at least 2 years and have
legal status
> Be an NGO or a private sector body (exception: public
TV for Lot 1, distribution/broadcasting/promotion)
23/03/2011
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APPLICANTS
(2/7)
> Be directly responsible for preparing and managing the
action and not merely an intermediary
> Have stable and sufficient sources of finance
> Demonstrate the capacity to manage actions on the
same scale as the action proposed for a grant, notably
by including the planned recruitment of someone to
manage the administrative and financial aspects
of the project
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APPLICANTS
(3/7)
Additional eligibility conditions for each LOT
> LOT 1 Production
> Be a company involved in production/creation, hold the legal
copyrights related to the proposed action and have one or more
copyright agreements with one or more directors from an ACP
State.
> Be a company involved in production/creation and hold the
co-production rights related to the action.
23/03/2011
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APPLICANTS
(4/7)
Additional eligibility conditions for each LOT
> LOT 1 Distribution/promotion
> Be a company that has produced and/or promoted or has been
associated with the production and/or promotion of one or more
works (full-length/short film, TV film, series, documentary,
animation film, etc.) in the last two years, with a track record.
> Applicants must specify whether they have acquired the licenses
and/or promotion rights or whether they are in the process of
acquiring them (option, new request, etc).
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APPLICANTS
(5/7)
Additional eligibility criteria for each LOT
> LOT 1 Training/Vocational training
> Have a legal status with training as the primary field of activity.
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APPLICANTS
(6/7)
Additional eligibility criteria for each LOT
> LOT 2 Creation/Production/Distribution/Promotion:
> Have a legal status with culture as the primary field of activity.
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APPLICANTS
(7/7)
Additional eligibility criteria for each LOT
> LOT 2 Training/Vocational training:
> Have a legal status with training or culture as the primary field of
activity.
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PARTNERSHIPS
(1/3)
Partnerships and partner eligibility
> The partners play an active role in defining and implementing the
action.
> The costs they incur are eligible in the same way as those of the
grant beneficiary. They must, therefore, satisfy the same eligibility
criteria as the grant beneficiary.
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PARTNERSHIPS
(2/3)
The projects must involve a partnership that meets the
following requirements:
> To involve at least three partners, including the applicant,
in at least two different ACP States
> If all the partners are based in Africa, they must have head offices in
at least two different regions of Africa
> The number of partners from eligible ACP States must be greater
than the number of European partners
Note: Organisations with subsidiaries in different countries are considered
as a single entity
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PARTNERSHIPS
(3/3)
The quality and sustainability of the partnerships are
important aspects of the Programme:
>Each member must play an active and clear role in designing and
implementing the project
>A clear distribution of responsibilities is key to its success
>A cooperation agreement must be signed by the partners, which
clearly indicates the role and function of each partner, and must be
attached to the application documents
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ELIGIBLE ACTIONS
(1/16)
The funds are divided into 2 LOTS :
> LOT 1 : ACP Films II – Film/Audiovisual - € 7 million
> Domains covered :
>
>
>
>
Production
Distribution/promotion
Training/Professional development
Targeted projects
> LOT 2 : ACP Cultures II – All cultural sectors OTHER
than Film/Audiovisual - € 5 million
> Domains covered :
> Creation/Production
> Distribution/promotion
> Training/Professional development
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ELIGIBLE ACTIONS
(2/16)
LOT 1 (FILMS) - Production
> This covers documentaries, TV series (fiction series)
TV films, animation films, full-length films and radio programmes
> Maximum grant of € 300,000
> Applicants must include a distribution strategy in their production plan
> Catalogue of projects: Applicants may submit in a single application
up to 3 projects either for documentaries or for animation films.
A single budget should be presented for this type of application.
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ELIGIBLE ACTIONS
(3/16)
LOT 1 (FILMS) - Production
Types of actions eligible:
>
>
>
>
>
>
>
1 documentary (30’ to ± 52’)
2 to 3 documentaries (30’ to ± 52’)
TV fiction series (minimum of 50 x 26’ episodes)
1 animation film (30’ to ± 52’)
2 to 3 animation films (30’ to ± 52’)
Full-length film (fiction)
Radio programmes (minimum of 20 x 1’ to 30’ programmes)
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ELIGIBLE ACTIONS
(4/16)
LOT 1 (FILMS) - Distribution/Promotion
> This component concerns support for the promotion, distribution and
dissemination by and networking of ACP film and audiovisual
professionals
> A project for dissemination via TV or multiple media (different
distribution and dissemination media) having a real impact on the
circulation of works in the ACP regions can receive up to a
maximum of € 800,000
> Catalogue of projects: Applicants may submit in a single application
a programme for the distribution of ACP works in the form of a
catalogue. A single budget should be presented for this type of
application.
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ELIGIBLE ACTIONS
(5/16)
LOT 1 (FILMS) - Distribution
Types of actions eligible:
> Support for programming ACP works
> Promotion of ACP programmes on ACP television channels
(implementation of sales and distribution tools)
> Projects for digital broadcasting and use in the ACP States
> Action for the large-scale distribution of ACP works in the ACP
regions (South-South exchanges)
> Any action promoting the distribution and circulation of works
at intra-ACP, EU and international level
> Broadcasting of radio programmes
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ELIGIBLE ACTIONS
(6/16)
LOT 1 (FILMS) - Training/Professional development
This component aims to develop excellence clusters in the ACP zone
through:
> Strengthening transnational training courses in the ACP area
> Interaction and cooperation between ACP or ACP-EU training
centres/ongoing education institutions
> The maximum grant is € 400,000
23/03/2011
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ELIGIBLE ACTIONS
(7/16)
LOT 1 (FILMS) - Training/Development
Types of actions eligible:
> Fostering exchange between ACP training centres/education
institutions
> Strengthening organisations that facilitate creation and provide
technical and financial assistance, advice and support services for
the various audiovisual sectors
> Vocational training programmes on project development, financing,
marketing and distribution, and project design and evaluation in the
field of audio-visual
> Training programmes in scriptwriting techniques
> Technical training programme (actor management, filming, sound and
lighting, editing, use and maintenance, dubbing and subtitling, etc.)
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ELIGIBLE ACTIONS
(8/16)
LOT 1 (FILMS) - Training/Development
Types of actions eligible (continued)
> Training and development programmes for artists and bodies for
improved use of New Information and Communication Technologies
(NICT): digital techniques, marketing and new markets, legal and
contract frameworks
> Training programmes in economic, financial and sales management
and skills acquisition in an international context (production,
distribution/use, legal and financial aspects of co-production,
understanding of international markets, networking and accessibility
of international markets, etc.)
> Trainer training programmes
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ELIGIBLE ACTIONS
(9/16)
LOT 1 (FILMS) - Targeted project(s): Training and
Development (integrated approach)
This scheme aims to support professionals, starting with
the screenplay through to the presentation of a project to a
panel of decision makers, thanks to:
>active training/tutoring for select professionals (directors/producers)
>financing of the development phase of audiovisual projects for
professionals who have completed the training/tutoring (maximum of €
10,000 per participant)
>Maximum of 2 projects selected
>Maximum amount of € 400,000
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ELIGIBLE ACTIONS
(10/16)
LOT 1 (FILMS) - Targeted project(s): ongoing professional
training
Types of actions eligible
>Scriptwriting
>Storyboards
>Preparing financing plans
>Search for financial partners, broadcasters, distributors, co-producers
>Casting
>Research and optimisation of film locations
>Optimisation and research of material
>Procurement of digital equipment (up to a maximum of 15% of the
total eligible costs of the action)
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ELIGIBLE ACTIONS
(11/16)
LOT 2 (CULTURAL SECTORS) - Creation, Production,
Distribution and Promotion
>The objective is to encourage cultural bodies to cooperate at
transnational level to develop common cultural activities and foster
the emergence of an “industrial fabric” of ACP cultures
>Applicants must present a strategy for dissemination and promotion
>Maximum grant of € 500,000
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ELIGIBLE ACTIONS
(12/16)
LOT 2 (CULTURAL SECTORS) - Creation, Production,
Distribution and Promotion
Types of actions eligible:
>Strengthening centres of exchange and creation (residences, etc.)
>Exchange programmes between artists and creators through
workshops, study tours, etc.
>Transnational co-productions
>Organisation of exhibitions and professional conferences
>Promotion of festivals as centres of dissemination, training and creative
support
>Development and networking of active multidisciplinary cultural forums
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ELIGIBLE ACTIONS
(13/16)
LOT 2 (CULTURAL SECTORS) - Creation, Production,
Distribution and Promotion
Types of actions eligible (continued)
>
>
>
>
Development of distribution networks
Publishing and distribution projects presented by publishers’ groups
Touring exhibitions
Transnational dissemination programmes
> Circulation and dissemination of cultural information using NICTs
> Development of NICT instruments for the promotion, marketing and
distribution of cultural goods and services
> Development of professional networks and organisations
23/03/2011
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ELIGIBLE ACTIONS
(14/16)
LOT 2 (CULTURAL SECTORS) - Training/Professional
development
This component aims to develop excellence clusters in the ACP zone
through:
>Strengthening transnational training courses in the ACP area
>Interaction and cooperation between ACP or ACP-EU training
centres/ongoing education institutions
>The maximum grant is € 500,000
23/03/2011
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ELIGIBLE ACTIONS
(15/16)
LOT 2 (CULTURAL SECTORS) - Training/Development
Types of actions eligible
> Fostering exchanges between ACP training centres/education
institutions
> Strengthening organisations that facilitate creation and provide
technical and financial assistance, advice and support services for
the various sectors of the cultural industries
> Vocational training programmes in creation support disciplines:
management of galleries and other exhibition facilities, exhibitions,
art review, understanding of laws and regulations applicable to
artists and works
> Training programmes in playwriting techniques including
scriptwriting for the performing arts
23/03/2011
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ELIGIBLE ACTIONS
(16/16)
LOT 2 (CULTURAL SECTORS) - Training/Development
Types of actions eligible (continued)
> Technical training programmes for the performing arts and music:
sound and lighting techniques, use and maintenance
> Training and development programmes for artists and bodies for
improved use of New Information and Communication Technologies
(NICTs): marketing and new markets, company administration and
tour management, legal framework
> Training programmes in economic, financial and sales management
and skills management in an international context (distribution/use,
legal and financial aspects of co-production, networking and
accessibility of international markets)
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ELIGIBLE COSTS
> The budget must be realistic, reasonable and cost effective.
The costs must correspond to local costs if expenditure is local.
> Eligible direct costs:
>
>
>
>
>
>
>
>
Personnel assigned to the project
Project financial/administrative officer
Equipment: maximum of 15% of the total amount of the eligible costs
Monitoring and evaluation
Participation in meetings (maximum of € 5,000)
Communication and visibility
Certification of accounts
Indirect costs (administrative overheads): maximum of 7% of the eligible
direct costs
> Contingency: maximum of 5% of the eligible direct costs. Prior written
authorisation is necessary.
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INELIGIBLE COSTS
(1/2)
Ineligible actions
>
>
>
>
>
Actions that only or primarily concern the day-to-day operation of
organisations
Actions that only or primarily concern sponsorship for the participation of
individuals at workshops, seminars, conferences or symposiums
Actions that only or primarily concern individual study or training grants
Actions that support political parties or actions, including aspects of political
conversion
Single conferences : conferences can only be awarded grants if they are part
of a larger programme of activities to be implemented over the course of the
action’s life
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INELIGIBLE COSTS
(2/2)
Ineligible actions (continued)
Activities to produce and develop the following categories of works and
actions:
> Actions that directly or indirectly promote messages that oppose the policies
of the European Union (that run counter to public health, human rights, citizen
security, the freedom of expression, equality, etc.)
> Actions that justify violence and/or racism, actions with pornographic content,
propaganda actions
> Institutional actions and productions that aim to promote an institution and/or
its work
> Game shows, talk shows, reality shows, docu-soaps
> Television reports and news magazines, and corporate and institutional films,
tourist promotion documentaries, news reports
> Advertising
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DURATION OF ACTIONS
The duration of all actions must :
> Be more than 12 months
> Be less than 36 months
> Not begin until the contract has been signed by both parties
Implementation :
> Actions must be implemented in one or more of the eligible countries
> The majority of the activities must take place in eligible ACP States
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CO-FINANCING
> The beneficiaries must secure the co-financing of the
action.
> Grants of up to 80% of the eligible costs can be awarded
in all areas EXCEPT for production under LOT 1, for
which the maximum is 40% of the eligible costs
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MANAGEMENT TOOLS
> Guide Pratique des procédures contractuelles dans le cadre des actions
extérieures de l'UE:
http://ec.europa.eu/europeaid/work/procedures/implementation/practical_gui
de/index_fr.htm
> Lignes Directrices Gestion du Cycle de Projet:
http://ec.europa.eu/europeaid/multimedia/publications/publications/manualstools/t101_fr.htm
> Manuel pour la Gestion Financière:
http://ec.europa.eu/europeaid/work/procedures/financial-managementtoolkit_fr.htm
> Manuel de communication et de visibilité de l'UE pour les actions
extérieures
http://ec.europa.eu/europeaid/work/visibility/index_fr.htm
> Exemple d'un Accord de Coopération entre partenaires (du programme
INTERREG IIIC):
http://www.interreg3c.net/sixcms/detail.php?id=4639#download
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4. APPLICATION PRESENTATION
(1/5)
Application form for LOTS 1 and 2
Grant applications must be made using the attached form
The basic form comprises:
> Part A: concept note (to be prepared according to the instructions)
> Part B: complete application form
> Budget
> Logical framework
> Cooperation agreement signed by the partners
Note:
> Applications must be written in French or English
> Any error or lack of substance may result in the application being rejected
> Hand-written applications will not be accepted
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APPLICATION PRESENTATION
(2/5)
ATTACHMENTS TO LOT 1 – Film & audiovisual/Production
The following additional documents must be attached to the grant
application:
> The script, with a detailed description of the scenes, and the synopsis
> A list of the audiovisual works previously produced by the production
company
> A list of previous works by the producer and director
> A profile of the production company in charge of the project and any
co-production organisations
> A DVD recording of a previous work by the director
> For a series, a DVD recording of the pilot of the series
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APPLICATION PRESENTATION
(3/5)
ATTACHMENTS TO LOT 1 – Distribution & promotion
The following additional documents must be attached to the grant
application:
> A profile of the production company in charge of the project and the partner
organisations
For Distribution/Dissemination actions:
> A DVD recording of the work(s) to be distributed (if already selected)
> In the case of a series, a list of the works distributed or in the process of
being distributed by the applicant
> A track record of the two last years (in the case of distribution)
For film promotion actions:
> A DVD recording of the latest available version of the film (rushes, preediting or negative).
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APPLICATION PRESENTATION
(4/5)
ATTACHMENTS TO LOT 1 – Training/Development
The following additional documents must be attached to the
grant application:
> An activity report for the last year
> A profile of the applicant company and partner organisations
> Trainers’ C.V.s
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APPLICATION PRESENTATION
(5/5)
ATTACHMENTS TO LOT 2 – All cultural sectors OTHER
than film or audiovisual
All fields
The following additional documents must be attached to the
grant application:
>An activity report for the last year
>A profile of the applicant company and partner organisations
>For training: the trainers’ C.V.s
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5. SENDING THE APPLICATION
(1/5)
How to send the application
> An original and 5 copies of the application in A4 format, with each
copy bound separately.
> A copy in electronic format (CD-ROM) in one separate file. The
electronic version of the application must be completely identical
to and fully conform to the paper version provided.
> The checklist (Part B, Section V of the grant application form) and
the applicant’s declaration (idem) must be stapled together
separately and included in the envelope.
> For applicants submitting more than one application, each must be
sent separately.
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SENDING THE APPLICATION
(2/5)
Format for sending the application
The outer envelope must bear:
> The reference number and title of the call for proposals
> The Lot number (1 or 2), relevant field and title shown clearly and
visibly
> The full name and address of the applicant
> The words “Do not open until the opening session”
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SENDING THE APPLICATION
(3/5)
Where to send the application
Applications must be submitted in a sealed envelope (including the CDROM), and sent by registered mail or private courier or delivered by hand
(a signed and dated receipt will be given to the deliverer in the latter case), to
the address below:
> LOT 1
For the attention of Mrs Frédérique WESTHOFF
Programme ACP-UE d’appui aux secteurs culturels ACP
ACPFilms - Unité de gestion de programme
Transtec
Avenue de Tyras, 75
B-1120 Brussels - Belgium
Tel. : +32 (0)2 514 37 86 et +32 (0)2 266 49 16
Fax. : +32 (0)2 266 49 65
Applications sent by other means (for example, fax or email) or sent to another address will be
rejected.
23/03/2011
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SENDING THE APPLICATION
(4/5)
Where to send the application
> LOT 2
For the attention of Mr Pierre GUERIN
Programme ACP-UE d’appui aux secteurs culturels ACP
ACPCultures – Unité de gestion de programme
Eco
Chaussée de la Hulpe, 150
B-1170 Brussels - Belgium
Tél. + 32 (0)2 792 49 71
Fax. + 32 (0)2 792 49 06
23/03/2011
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SENDING THE APPLICATION
(5/5)
Application deadline
> The application deadline is 30 June 2011, with the postmark date or
receipt confirmation date acting as proof of date of receipt.
> In the case of hand deliveries, the deadline for receipt is 16:00 (local
time), as evidenced by the signed and dated receipt.
> Applications submitted after the deadline will be automatically
eliminated.
23/03/2011
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FURTHER INFORMATION
> The websites www.acpfilms.eu and www.acpcultures.eu provide all the
available information on the programme.
> Download the Practical Guide, which explains the procedures that apply
to all EU external aid contracts. The “Project Cycle Management
Guidelines” may help you prepare the Logical Framework, particularly
Chapter VI concerning grants.
http://ec.europa.eu/europeaid/work/procedures/implementation/practical_
guide/documents/2010_prag_fr.pdf
> Frequently asked questions (FAQ) will be published on the above
websites. The deadline for submitting questions is 9 JUNE 2011 to the
following addresses: [email protected] or [email protected]
> A first information session was held at the ACP Secretariat (Brussels) on
23 March 2011, a second is scheduled for 4 May 2011.
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CONTACT DETAILS
This programme is being implemented by the Secretariat of
the ACP Group of States (decentralised management
mode)
Contact addresses for technical support
> UGP ACP Films
www.acpfilms.eu
[email protected]
+32-2-266 49 65
> UGP ACP Cultures
www.acpcultures.eu
[email protected]
+32-2-792 49 71
23/03/2011
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