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DJOKO SUSNJAR 212 Bronson #201 Ottawa, On K1R 6H8 613-668-3063 [email protected] http://www.djoko.ca/ OBJECTIVE: FI-1, FI-2, FI-3 or any other available accounting position +4 YEARS OF EXPERIENCE - FEDERAL GOVERNMENT of Part of the pool: 09-NHW-CS-EA-001 - CR-04 Various Clerical Positions Language Skills: Bilingual - English, French, Italian, Serbo-Croatian, Spanish (rudimentary), Modern Greek (rudimentary) SUMMARY OF SKILLS AND QUALIFIATIONS Taking courses toward CGA Certification Familiar with the procedures related to the Financial Administration Act particularly sec. 31,32, 33 and 34 and application of the same one in the IFMS - SAP, FREE BALANCE, APICS, CRRS FULL ACCOUNTING CYCLE Internal and External Reporting Month, Quarter and Year-end Accounting (GAAP, IFRS) Compliance (Bill 198/MI 52-109, Sarbanes Oxley, Corporate Governance) Budgeting, Planning, Forecasting & Analysis Income & Commodity Taxes (Corporate Taxes) Special Projects (M&A, IPOs, Corporate Restructuring) Project Management (PMPs), i.e. System Conversions, Acquisitions/Divestitures, Process Improvements, etc. Internal Audit Travel Claim and Hospitality processing - Internal and External vendors Familiar with majority of Accounting ERP Software: SAP, Oracle, Simply accounting, Quick Books ADMINISTRATION Electronic Agenda scheduling for senior officials ( MS OUTLOOK, Lotus Notes) Excellence in providing administrative support to senior officials and departmental staff Preparation of Travel Claims ( Treasury Board Travel Guidelines), TEMT Compose edit and format general correspondence Booking of boardroom and coordination of teleconference calls Organization and logistics of large events such as conferences Research and Analysis Ability to work in fast pace environment and meet deadlines Skilled at organizing complex projects, defining project priorities, and delegating tasks Experience in mass mailings either by using e-mail or regular mail TEAMWORK Teamwork oriented - attention to details Enjoy working with people - Efficient and courteous. Cheerful personality. Special attention to the stress management - Well-organized and efficient - Strong training skills. Self-motivated and assertive. COMPUTER, DATABASE and WEB DEVELOPMENT KNOWLEDGE Majority of computer software: MS Office, Lotus Notes, Health Canada internal software, Dreamweaver, web development skills... Relational databases: Oracle, MS SQL, My SQL, MECS, DSTS database etc. GOVERNMENT RELATED EMPLOYMENT: Transport Canada Surface infrastructure programs The Canadian National Committee of the World Road Association Administrative Assistant – Special Events (AS-1) Ottawa Dec 18 2010 – Now I did successfully filled position of Administrative assistant to the Special Event group organizing Canadian participation at the XXIVth World Road Congress in Mexico City. I was closely involved in the organizing of the exploratory trips to Mexico City (travel claims, research of the area and bookings), production of various materials related to the commpetion for service providers taken from MERX; organzined local events in Toronto and Ottawa; team’s financial dealings ( travel claims) and I am presently working on total redesign of the groups (The Canadian National Committee of the World Road Association) website: http://www.cnc-piarc-aipcr.ca RESPONSABILITIES Hospitality Claims preparation Event Organization and support Travel Claims ( locally and Internationally) Service providers (Hotels and conference) research on local (Ottawa and Toronto) and International Level (Mexico City) MERX competition facilitations HEALTH CANADA Healthy Environments and consumers safety Branch Environmental and radiation Health Science Directorate Radiation Protection Bureau Directors Office Administrative Officer (AS-1) Ottawa Apr 18 2010 – Dec 18 2010 Guided by principle to quickly with minimum training adjust myself to the new work environment I was responsible for financial, accommodation and administrative support. I assisted financial side of CRTI projects and I continually replaced Executive assistant in Directors office. Although relatively new in bureau I did successfully survived challenges as a part of accommodation team such as “earthquake” and other minor issues. RESPONSABILITIES Reconciliated Credit Card Statement, prepared SAP financial reports (310,100) as well as assisted CRTI projects (9200, CRRS etc.) Provided a wide range of administrative support and office services in the areas of filing, scanning, product research etc. Hospitality and accommodation accepted and created staff and executive meetings (one time and recurring), booked rooms and prepared meeting materials Read e-mail correspondence and constantly looked for ACTION ITEMS in Directors Agenda Directed services, such as maintenance, repair, supplies, mail and files. Created fund commitments in SAP, purchased various low cost items and processed payments and invoicing (Sec 34.), JV-ed money… Assisted translation of the documents Created Agenda for meetings and prepared teleconference Composed and edited correspondence Continually used Lotus Notes, Excel (spreadsheets) and Word/Wordperfect. HEALTH CANADA Chronic and Continuing Care Division Health Care Policy Directorate Strategic Policy Branch Executive (Administrative) Assistant (AS-2) Ottawa Jan 18 2010 – March 28 2010 Successfully filled for 2.5 months Executive assistant position without training and assistance in the busy executive office supervising three policy analyst related branches dealing with subjects: Palliative Care, E-Health and Primary Health Care (around 15 policy analysts) and regularly having extra load of work because of organization of Conference “Round Table on Cost-Effectiveness of Chronic Disease Management Programs - Ottawa March 4th-5th 2010” RESPONSABILITIES Overlooked Executive Lotus Notes agenda (electronic calendar) for Louise Rosborrough Acting Director Chronic and Continuing Care Division accepted and created staff and executive meetings (one time and recurring), booked rooms and prepared meeting materials Read e-mail correspondence and constantly looked for ACTION ITEMS Directed services, such as maintenance, repair, supplies, mail and files. Greeted visitors and determined whether they should be given access to specific individuals. Created and tracked correspondence using MECS system Assisted translation of the documents Created Agenda for meetings and prepared teleconference and Composed and edited correspondence Praised for organizing and being key logistics person of “Round Table on Cost-Effectiveness of Chronic Disease Management Programs - Ottawa March 4th-5th 2010” Organized mass-mailings of invitation Prepared TAN numbers for travel arrangements Followed up with invitations Helped to prepare Conference materials HEALTH CANADA Viral Vaccines Division and H1N1 PANDEMIC GROUP Executive Administrative Assistant (AS-1) Ottawa Feb 2009 to Jan 18 2010 One year assignment with no absenteeism as Administrative (Executive) assistant in the H1N1 crisis affected Viral Vaccines division (25 employees strong – laboratory + office based) of the BGTD. I started my acting in the middle of February 2009 with assisting office renovation and from the summer 2009 our division became the main unit for the approval of H1N1 vaccines. Since our Division was quite often understaffed I had responsibility to provide administrative support to the Divisional Director's office and to the department of 109 people strong, ethnically diverse, bilingual and highly educated work force. RESPONSABILITIES Overlooked a two Executive Lotus Notes agendas (electronic calendars) for Dr Aline Rinfret and Dr Dean Smith - accepted and created staff and executive meetings (one time and recurring), booked rooms. Read e-mail correspondence and constantly looked for ACTION ITEMS Prepared meeting materials by printing from various sources organized pot-lucks and sport events with purpose to build Divisional and Departmental team spirit Made complicated international travel arrangements (claims) for executives and staff on the OSE (On Site Evaluation) and Conferences using old form system and the "new" TEMT online system Directed services, such as maintenance, repair, supplies, mail and files. Greeted visitors and determined whether they should be given access to specific individuals. Created P.O. (Purchase orders) and SSV (Supply Service Vouchers) and applied Section 34. ( F.A.A.) Updated DSTS (ORACLE) and BREK - sat (Lotus Approach) databases of vaccines submission Health Canada Accounts payable Clerk (CR-5) Ottawa Nov 2008 to Jan 2009 Quickly learned all necessary tasks related to the position of the assistant to the Departmental Financial Officer in the processing of Departmental Accounts payable dealings Accounts payable section of Corporate service verification of the Invoices and payments Filing of the invoices Call up and Purchase orders preparation ( TEMP HELP, Various Internal and External Vendors) committed funds and waited for approval, Sec 34 applied reconciliation of the invoices vs 100, 310 lists & CC payment SAP, APICS, CRRS Elections Canada Assistant Manager (AS-3) Ottawa Sep 2008 to Nov 2008 Successfully without missing a day filled Assistant manager position with very irregular work hours (night shifts) and challenging supervisory responsibilities in Data entry environment during busy Elections time Assisted manager or unit responsible for voting application (Ballot Lists of National and International) of Canadian Citizens with residence in Canada and abroad Assigned and supervised Verified accuracy of filed application and assigned them to the data entry staff Managed attendance sheets and established excel sheets for attendance monitoring Survived very stressful environment and irregular working hours Public Health Agency Health Surveillance and Epidemiology Division Accounts payable clerk (CR-5) Ottawa May 2008 to June 2008 Compiled and sorted documents, such as invoices and checks, substantiating business transactions Reconciliated credit card payments comparing expenditures with 100 Processed invoices by verifying date, amount, contract and applying Sec. 34 clerical help, processed payment with CREDIT CARDS matched invoices with Contracts and verified Invoices to amounts assigned in Contracts Office of Privacy commissioner Canada Accounts payable clerk (CR-5) Ottawa June 2008 to July 2008 Accounts payable processing using Free Balance System Created Fund Commitments Verified section 34, contracts and paid majority of accounts payable accounts Interagency Secretariat on Research Ethics (SRE) Ottawa Ottawa Clerical Help March 2008 to April 2008 Assisted relocation of the office Treasury Board Canada Accounting Clerk (CR-5) Ottawa Canada December 2007 to April 2008 Accounts payable clerk External vendors December 2007 to March 2008 paid external vendors usually related to the Purchase orders (sometimes with Fund Commitments) Verified sec 34. parked invoices Coded invoices Resolved problematic invoices USED SAP SYSTEMS IS (Interdepartmental settlements) December 2007 to January 2008 Posted details of business transactions into SAP IFMS System; Typed vouchers, invoices, checks, account statements, reports and other records; verified SEC. 34 and coded invoices for archive; Reconciliated suspended invoices with Funds Commitments and Purchase Orders; General ledger bookkeeping and maintenance; contacted Fund Center managers for Sec 34 and corrections Created Fund Commitments for services and continuing education prepared financial reports assisted internal audit USED SAP SYSTEM INSIDE OF ACCOUNTS PAYABLE MODULE EDUCATION: Algonquin College - Canadian School of Public Service CGA -Government of Canada Financial Management Certificate DLT TECHNOLOGY Inc. - Daniel L. Theriault Treasury Board of Canada Ottawa on-going Ottawa Treasury board SAP courses 2008 Universite du Laval au Quebec FSL Courses University of Ottawa ESL, FSL, writing courses Medical school University of Rijeka and Belgrade Matematicko Informaticka Skola Matematic - informatic tehnician REFERENCES: Available upon request Quebec city 2003 Ottawa 2002-2004 Rijeka, Belgrade 1991-1996 Ogulin 1999