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CERN European Laboratory for Particle Physics <PROJECT NAME> Project Definition Report <An Opportunity to …> Authors : Version : Source : <MS Word'97, …> CERN Note READERSHIP ....................................................................................................................................................... 3 OBJECTIVES OF THE PDR .............................................................................................................................. 3 MANAGEMENT SUMMARY ........................................................................................................................... 4 PROJECT CONTEXT.......................................................................................................................................... 4 PROJECT PURPOSE AND BENEFITS ........................................................................................................... 5 PURPOSE ............................................................................................................................................................... 5 PROJECT SCOPE AND CONSTRAINTS ....................................................................................................... 5 SCOPE .................................................................................................................................................................... 5 CONSTRAINTS ....................................................................................................................................................... 5 PROJECT OBJECTIVES.................................................................................................................................... 5 PROJECT MODEL .............................................................................................................................................. 6 PROJECT MILESTONE PLAN ........................................................................................................................ 7 ORGANIZATIONAL STRUCTURE ................................................................................................................ 8 ORGANIZATIONAL BOUNDARIES AND INTERFACES ........................................................................ 8 MONITORING AND CONTROLLING MECHANISMS ............................................................................ 9 RISK ANALYSIS................................................................................................................................................... 9 REFERENCES ..................................................................................................................................................... 11 2 Chapter 1 Preface Readership and Objectives of this document Readership <State the people (individuals or people belonging to specific organisational units) who are supposed to read this project definition report.> Objectives of the PDR <State the objective(s) of the PRESENT DOCUMENT (not of the project !) and try to link the objectives to the different categories of people enumerated in the Readership section> 3 Chapter 2 Project Background Management Summary and Project Context Management Summary <Record here the different managerial steps (i.e. memorandums, decisions, …) which have led to the start of the present project> Project Context <Explain the context in which the project will start. This should include : previous projects aimed at solving the same problem, on-going projects which will have to interface with this project, working cultures or aspects which may influence directly or indirectly the future of this project. Do not explain in too many details how interfaces with other projects will be handled, this particular aspect is addressed later in a specific section about interfaces> 4 Chapter 3 Project Definition Project Purpose, Scope and Objectives Project Purpose and Benefits Purpose <State in a very clear and non ambiguous way what is the purpose of this project. This should answer the question: "Why do we do this project? What are the problems to be solved? Is there an opportunity for improvement? What will be the benefits for the organisation? > Project Scope and Constraints Scope <State the different areas of work that will fall under the responsibility of this project (i.e software development, production of specification, transfer in operation, …)> This section must answer the question: How much work is involved in this project? > Constraints <State the different constraints which will limit the number of possible choices in this project (i..e limited resources, responsibility limitations, constraints on technical choices, compatibility issues, …)> Project Objectives <State the main objective(s) or results to achieve in the scope of this project. These objectives MUST be clear and measurable. They will serve and be part of the future project milestone plan. This section must answer the question: What will this project deliver ? > 5 Chapter 4 Project Model and Milestone Plan Project Model <Explain the process model that will be used in this project. This may contain a description of the different phases that will take place with their inputs and outputs.It is highly recommended to use a combination of textual and graphical notations. Just an example of project model : CERN PS/SL Controls Infrastructure Convergence Model K.Hubner Memorandum 11/12/1996 K.H.Kissler, D.J.Simon Memorandum 1/8/1997 Audit and Exploration Phase Audit Report B.Frammery, R.J.Lauckner Mandate March, 1998 Project Def inition Phase Project Def inition Report Convergence Implementation Phase Long te rm Im ple m e ntation Strategic Planning Short te rm Im ple m e ntation Activities and/or sub-projects 3 Java API sub-project sub-project 2 Control System Building blocks Common PS and SL Controls Inf rastructure Fig.1 CERN PS/SL Convergence Project Model 6 4 Project Milestone Plan The strategic milestone plan outlines the major intermediate managerial and technical results (milestones) to be achieved to reach the final objective of the project MILESTONE PLAN - Long Term Strategy Project: C ERN PS/ SL C ontrols Sub Hig h C onverg enc e Projec t Ma na g Ma na g Planned date S H 2/ 28/ 98 H1 3/ 5/ 98 H2 3/ 10/ 98 H3 S1 Milestone When PS/ SL Softw a re infra struc ture C onverg enc e Projec t Definition Rep ort is rea d y and va lid a ted b y the PS a nd SL a uthorities a uthorities g roup sthe leasc d ers When ena rio for la unc hing , a nd / or tra c king a c tivities rela ted to ea c h c ontrol system d elivera b le is d efined (ma a tory d efinition of sc op e, p riority, resourc es, milestone a nd ma intena nc e p la ns, 1st a nd nd p ub lished imp lementa e) oing a nd future projec ts a nd their IN/ OUT d elivera b les a re id entified a nd d oc umented a nd When a ll PS ation nd sc SLop on-g req -p rojec ts or a c tivities to sta rt is rea d y (linked to p rec ise d elivera b les) for a p eriod a p uired riority sub list of of 6 months When a c tivities rela ted to a g iven c ontrol system d elivera b le a re launc hed follow ing the sc ena rio d efined in H2. When the tea m in c ha rg e of a g iven c ontrol system d elivera b le ha s p rovid ed a p rojec t d efinition rep ort inc lud ing high a c c ord ing to the sc ena rio d efined in H2 and w hen this p rop osa l ha s b een va lid ated b y the level milestone cWhen onverg enc em tea the tea inmc ha rg e of a g iven c ontrol system d elivera b le ha s p rovid ed a d elivera b le ma intena nc e a nd sup p ort S2 S3 to rio d efined in H2 a nd w hen this p rop osa l ha s b een va lid a ted by the p lathe n a sc c cena ord ing cWhen onverg enc e tea m system d elivera b le is d ec la red rea d y b y the tea m a g iven c ontrol S4 resp onsib le for it When a g iven c ontrol system d elivera b le is va lid a ted by the c onverg enc e tea m (vs the imp lementa tion d efined in cS2) ommon PSin a nd a nd p ut theSL softw a re rep ository When a review of the 6 months p eriod is ma d e a nd future a c tions a re d ec id ed (re-sta rt from a new S5 H4 H3 for exa mp le) H5 When PS a nd SL a uthorities a g ree tha t a c ommon c ontrols infra c truc ture is in p la c e a nd d ec ision is ta ken reg a rd ing the future of this p rojec t 2/24/98, Page 1 7 Chapter 5 Project Organization Organizational Structure, Organizational boundaries and Interfaces Organizational Structure <Describe the internal management structure of the project. Graphical devices as hierarchical organisation charts or matrix diagrams may be used to depict the lines of authority, responsibility and communication WITHIN the project.> Organizational Boundaries and Interfaces <Describe the managerial and administrative boundaries between the project and each of the following entities : the parent organisation, the clients or users, subcontracted organisations, external and/or sub-projects, or any other organizational entities that interact with the project. In addition, administrative and managerial interfaces of the project support functions, such as configuration management, quality assurance, and verification and validation (by CERN operation groups for example) shall be specified in this section.> 8 Chapter 6 Managerial Process Monitoring and Controlling Mechanisms, Risk Analysis Monitoring and Controlling Mechanisms <Explain the managerial monitoring and controlling mechanisms (philosophy) that will be used. This could for example contain the production of milestone plans, responsibility charts and progress reports compliant with the Goal Directed Project Management (GDPM) approach, the way budgets will be defined and resources will be allocated> Risk Analysis <Identify and assess the risk factors associated with the project. This includes contractual risks, technological risks, risks due to the size and complexity of the project. Say also how the project will try to minimise these risks.> 9 Chapter 7 Technical Process Methods, tools and techniques <State which formal methods (i.e. OO modelling tool, software development environments) will be used in the different areas of work. This may include a description of the desktop tools that will be used to produce and distribute documentation (i.e. MS-Word and WWW, which project management software will be used (for planning, resources allocation, …) and so forth> 10 References <State all documents used to build this milestone plan and documents related to specific tools and/or techniques used in this project> 11