Download ministry of finance

MINISTRY OF FINANCE
DEPARTMENT FOR FINANCING EU ASSISTANCE
PROGRAMMES AND PROJECTS
CENTRAL FINANCE AND CONTRACTING UNIT
CARDS 2004
Supply of Equipment for the implementation of regional development projects
for organisations in the Karlovac, Požega-Slavonia and Brod-Posavina
Counties
Reference: EuropeAid/124416/D/SUP/HR
Tender type: Supply
MINUTES OD THE CLARIFICATION MEETING HELD ON 24 JAN 2007 AT THE
MINISTRY OF FINANCE
During the introductory part, it was emphasized that the tender forms should be completed by the
tenderers with due care. The process of evaluation is strict, and any incompliance with the required
forms and standards is not accepted. Moreover, the CFCU pointed out that the tender guarantees
must cover the whole period as required by the documentation, in concrete: 135 days from the date
of submission of tenders. Origin of supplies must comply with the rule of origin. The prices should be
presented without VAT (PDV), and without custom taxes, where applicable.
Questions that were put during the meeting by the tenderers are listed below. The answers are
enclosed as well.
GENERAL QUESTIONS
1.
QUESTION:
In relation to the rule of origin: In which part can products be produced outside the eligible areas, and
still to be able to have the eligible origin?
ANSWER:
There is no such definition. What is important for the procedure, is that the goods have the appropriate
Certificate of origin proving that they originate from one of the eligible countries. In Croatia, such a
certificate is issued by the Croatian Chamber of Economy (HGK). In other countries, it is issued either
by the Chamber of Economy, or by similar type of institution. The certificate will have to be presented
at the time of delivery of the goods to the contracting authority.
2.
QUESTION:
How many offers must be collected for each lot?
ANSWER:
In line with PRAG, it is sufficient that one compliant offer is received. The Evaluation Committee
decides whether the principles of market competition, transparency and equal treatment are respected
and makes a recommendation of award or cancellation to the contracting authority. The final decision
of the contracting authority is subject to ex-ante approval of the EC Delegation.
3.
QUESTION:
Language of tenders is English. What about the supporting documents?
ANSWER:
All the documents have to be in English, including all the supporting documents. The templates must
not be changed (e.g. bank guarantee, etc.).However provisional translations into English of official
documents in other languages can be considered, but the applicant is obliged to provide an official
translation(s) upon request by the Evaluation Committee.
4.
QUESTION:
Application of the Selection criteria:
In the Procurement Notice, point 16.Selection criteria, part (2)Technical capacity of tenderer, it is
described that “the tenderer must have successfully completed at least 3 contracts” ….. “with a budget
at least equivalent to the financial proposal(s) for lot(s) tendered”. Does this criterion apply to each
reference separately, or does it apply cumulatively (so that a number of our references would be equal
to the financial proposal)?
Moreover, do you accept the references of supplies to public and private clients equally?
ANSWER:
The criterion applies to each individual reference.
There is no difference between public or private clients. All references are equally acceptable in this
respect.
5.
QUESTION:
Insurance policies, Art.12 of Special Conditions:
Could you clarify the purpose and meaning of insurance policies?
ANSWER:
The purpose of the insurance policies is to insure the goods in transport and up to their delivery and
installation upon contract signature. They will have to be insured in the value of 110%.
6.
QUESTION:
What if the equipment does not originate form the eligible area?
ANSWER:
It must originate from eligible country; otherwise the offer will be rejected. This tender is issued in line
with the standard rule of origin, because there are assurances that all the required equipment can
originate from the eligible countries.
7.
QUESTION:
Is there any preference towards local companies in the procedure, especially with regards to after
sales services?
ANSWER:
No. The tender is equally open to competition to all eligible tenderers.
TECHNICAL QUESTIONS
8.
QUESTION:
Lot 7, Item 6: Notebook Type 2:
Graphical card must have 512 MB of non-shared memory. Can we offer 256 MB non-shared memory
in the graphical card of the laptop, and give access to the other 256 GB through the network with other
computers?
ANSWER: No. The card must have 512 MB of non-shared memory, as written in the technical
specifications.
9.
QUESTION:
Lot 7, Item 22: Overhead projector
Overhead projector must have 360 W: does that refer to minimum or maximum?
ANSWER:
It refers to minimum.
10.
QUESTION:
Lot 7, Item 24: MS Office XP Pro 2003 Croatian
The product is no longer available. Can we offer anything else?
ANSWER:
Yes, any better (newer) version is acceptable.
9.
QUESTION:
Lot 7, Items 26 through 32: Software licences
Please describe how you will use this software, where will it be installed and how many licences are
needed? There are several ways how to supply these items, e.g. in OEM, separately, etc.
ANSWER: Please follow the technical specification and the delivery list instructions exactly for this lot.
The licences need to be delivered to various institutions.
10.
QUESTION:
Lot 7, Item 37: Zencrack Professional
Please, specify for how many years do you need it. It is charged by the year.
ANSWER: Three years at least, if the actual version cannot be purchased at once.
9.
QUESTION:
Lot 7, Item 41: LAN installation
Is there a floor plan available?
ANSWER:
It is not needed. The calculations (such as of length of cables etc. as given in the Technical
Specification) are precise.