Download section a: general information

DUTY STATEMENT
SECTION A: GENER AL I NFORM ATIO N
Title: Project Officer
Group: Resources and Energy
Division: Mineral Resources
Branch: Exploration Data Management
Occupant:
HRMS record number: BM5631
File reference:
Classification code: ASO-2
Type of appointment:
Ongoing
Term temporary contract (up to 2 years)
Term contract (up to 5 years)
Casual
ESSENTI AL QU ALIFIC ATIONS
To be considered for these duties it is essential that you have the following:
 Nil
CONTEXT OF THE JOB
Why the duties exist and where they fit within DMITRE and/or industry; their scope, responsibilities, accountabilities; etc.
The Government of South Australia recognises the importance of our minerals and energy resources
sectors in underpinning the State’s future economic prosperity through increased business investment,
regional development and employment opportunities, balanced against key environmental and social
objectives. Currently more than $1.1 billion is invested annually by mining and petroleum exploration
companies in South Australia with over $200 million collected annually in mining and petroleum royalties.
The Department of Manufacturing, Innovation, Trade, Resources and Energy (DMITRE), through the
Resources and Energy Group (RE Group), is the State’s economic development agency responsible for
the investment attraction, management and regulation of South Australia’s mineral and energy sectors.
The focus of the Department and RE Group is to drive the sustainable and wholistic economic
development of South Australia’s mineral and energy sectors and ensure the State realises and
maximises the benefits in terms of employment growth and investment. Within this context the RE
Group internationally leads the best practice management of South Australia’s mineral, petroleum, gas,
greenhouse gas storage and geothermal assets, including streamlined regulation of exploration and
mining activities that attracts investment and delivers outcomes of sustainable benefit and prosperity.
To attain this goal mineral and energy resource companies need to achieve a social licence to operate
from the community as part of establishing effective long term working relationships with all stakeholders.
In this case, community confidence in the industry’s overall performance and a demonstrated
commitment by companies to best-practice environmental management is paramount. The RE Group
takes a leadership role in ensuring that industry and the community work together cooperatively and
openly in good faith to develop and achieve mutually acceptable outcomes which are strictly enforced by
government.
The Mineral Resources Division (MRD) within the RE Group is responsible for driving mineral
exploration and increasing the future social and economic prosperity of South Australians through
ensuring the sustainable development of South Australia’s mineral resources.
The Exploration Data Management (EDM) team works within the Mineral Tenements and Exploration
Branch and aims to be a significant force in promoting South Australia’s prospectivity in the global
market place. The broad purpose of the Branch is to collect, interpret, and disseminate geoscientific
information in order to attract and facilitate sustainable mineral exploration and development across the
state. The Branch also provides geoscientific advice in formulating policy on State resource and land
use.
The Project Officer, EDM works within a diverse, multi-disciplinary team that is primarily responsible for
managing or developing MRD data and information for the promotion of SA’s prospectivity in the global
market place. There are a number of pressures and challenges that the team will manage over the next
12-18 months, including matching and developing financial and human resources to meet the needs of a
continuously changing technical and business environment, and responding to an increasing
requirement to participate in state-wide and national projects, and to manage the impact of financial
constraints related to the increase of exploration data being available on-line. Working within this context,
the Project Officer contributes to an enhanced understanding of the State’s geological framework and
mineral resources potential, and an improved perception of its prospectivity, by compiling and providing
open file data and information which is tailored to meet the needs of a wide range of local, national and
international customers and stakeholders. In this capacity, the position is responsible for coordinating the
collation and integration of new data and concepts, and digital company report data, with other digital
open file data in GIS packages, to support the provision of additional information over target areas, and
to assist companies in decision making processes related to exploration and prospectivity.
REPO RTING/WORKI NG REL ATIONSHIPS
To whom the person reports; staff for whom the person is responsible; and internal and external working relationships.
The Project Officer reports to the Team Leader Exploration Data Management team. The position is
required to work primarily under minimal supervision and also:
 Works closely with other members of the Mineral Resources Division;
 Develops and maintains strong industry/stakeholder networks;
 Collaborates on different projects with GA, other government agencies and universities;
 Represents and promotes GIM at conferences/workshops state wide.
SPECIFIC REQUI REMENTS
eg OHS&W, Act/Award, location, travel requirements, frequent overtime, etc.

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The position is located in the Adelaide metropolitan area.
Work outside of normal office hours may be required.
The incumbent will be required to maintain a safe working environment by adopting appropriate
hazard management practices consistent with the role.
 *The incumbent will be expected to uphold the ethical behaviour and professional integrity standards
as contained in the Public Sector Act, 2009.
SECTION B:RESULTS TO BE ACHIEVED
The outcomes, outputs, services, tasks and products arising from the duties.
DATA AND RECORDS MANAGEMENT
Geoscientific Databases, and exploration data records, are effectively managed and continually
improved to reflect the changing functionality of systems, and to meet the business requirements of
industry, the university sector and the agency.
 Accurate and timely data and information is provided to a wide range of stakeholders and
customers, including other government agencies, industry, and the university sector, in order to
support decision making relating to land use and exploration.
 Assistance is provided to ensure the accessible and user friendly delivery of data and information
that is contained within the digital exploration reports database (SARIG), to a wide range of
customers.
 A range of confidential data is identified, managed and protected, and networks and processes for
the acquisition of data from a variety of sources (such as Government, university projects, and
exploration companies) are efficiently maintained.
 Assistance is provided for the management of targeted report and document acquisition programs
that are designed to augment and improve existing information coverage over target areas, including
the provision of support for related project design, resources development and timing requirements.
 Coordination is delivered for the collation and integration of new data and concepts, and digital
company report data, with other digital open file data in GIS packages, to support the provision of
additional information over target areas, and to assist companies in decision making processes
related to exploration and prospectivity.
 Support is provided with the receipt and administration of exploration company confidential
expenditure reports, annual technical reports and associated technical data.
 Systems and processes are in place to regularly monitor the integrity of data, and the
quality/timeliness of products and service delivery, to ensure that all exploration documents and
records are captured, accessible and archived, and that metadata files are accessible and up to
date, including the provision of support for the identification and address of issues and problems.
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Data sets and relevant systems are reviewed; monitored and maintained, and new data is acquired
and verified, as appropriate, for integration into the database.
Assistance is provided for the delivery of appropriate user training and advice, to internal and
external stakeholders, in order to continually improve access to new technologies and datasets.
Assistance is provided for assessment of software, hardware, and technical advances to ensure
their relevance and effectiveness to the business and recommendations are made to the Program
Leader, as appropriate.
DATA, INFORMATION AND PROMOTION PRODUCTS
A range of information, data and products, that are related to open file exploration reports, are effectively
managed and made accessible in order to promote SA’s prospectivity, and to assist stakeholders in
exploration and land use decision making processes.
 The information needs of customers are interpreted, and data is manipulated, extracted and tailored
in order to produce high quality and accessible information and data packages for targeted areas of
the State.
 Historical company report data is reviewed for omissions, and re-interpreted to increase the
geological knowledge base for the State.
 Report and data package compilations are prepared to inform industry of the current status of
minerals and petroleum exploration over target regions in South Australia.
 Reports, publications and articles, which promote the results of projects, are scanned and converted
to compliant formats using Acrobat and OCR applications, for delivery electronically via the internet
or on CD/DVD rom.
 All geo-scientific information is delivered to a high quality and in a timely manner, and customer
feedback is monitored to identify opportunities to improve products and service delivery.
SECTION C: CAPABILITIES PROFILE
CAPABILITIES
BEHAVIOURS

Demonstrates an appreciation of the minerals industry and its
broad direction and key stakeholders.

Demonstrated ability to use a full range of PC applications
including Microsoft Office suite and database applications
including Outlook.


Demonstrates a good understanding of records management
principles and procedures, e.g., MERFF, SAMREF, wide format
scanning equipment, OCR and PDF imaging applications.
Relates confidently to people at all levels of industry.
Initiative
Recognises what needs to be done and does
it independently without prompting; identifies
opportunities for new initiatives; anticipates
problems and takes action.
Relationship Building and Maintaining
Develops productive working relationships
with peers, staff and stakeholders by initiating
contact, building rapport, understanding
needs and delivering to expectations;
demonstrates genuine interest; develops
trust
through
openness,
honesty,
confidentiality and follow through.

Performs tasks with enthusiasm and motivation.

Looks for more effective ways to ensure work is completed.

Predicts what is required and takes action to achieve results.

Confidently works in a self-directed and self-motivated manner.

Actively works to develop relationships, relating easily with
people at all levels.

Responds to staff and colleagues in a timely and courteous
manner.

Competent and comfortable in dealing with people.

Shows tact and diplomacy in dealing with people.
Communication Skills
Communicates easily in interactions with
others, and conveys information clearly in
written communications and documents.

Communicates actively accurately and effectively both verbally
and in writing.

Communicates own position clearly and assertively.

Seeks to understand the viewpoint of others, asks questions to
clarify meaning, where necessary and conveys to the other
party just what they have understood.

Conveys technical issues in simple, non-technical language and
relevant to the needs of the customer.

Understands the work of the group and demonstrates
commitment to team goals.

Responds to requests for action with a positive attitude.

Actively contributes to team activities and group meetings.

Works effectively in a team environment.

Is adaptive and responsive to change.

Willingly adopts different approaches in order to achieve
results.

Changes focus and gives full attention to current requirements

Accepts changes in job role and work load in a positive manner.

Is organised and careful in their work.

Verifies information.

Produces work that is accurate.

Checks and monitors own work.
Achievement Orientation
Sets and achieves individual goals; manages
workload and plans ahead to meet deadlines,
accomplishing the results desired.

Meets deadlines and other targets.

Follows through with commitments.

Takes responsibility for personal performance.

Consistently monitors and records project milestones.
Planning & Organising (Work Mgmt)
Sets own work priorities, uses tools (eg.
calendar, files charts) and time efficiently to
meet work objectives.

Works flexibly and hard to meet deadlines.

Manages own time in an efficient and effective manner.

Prioritises workloads and allocates time appropriately.

Demonstrates a flexible approach to unplanned events and
interruptions whilst maintaining focus on priorities.
Professional & Technical Expertise
Demonstrates a fundamental knowledge of
the minerals industry and its broad direction
and key stakeholders, and an understanding
of records management principals and
procedures.
Team Work/Team Building
Works cooperatively with others formally and
informally in teams.
Flexibility
Adapts to changes in environment and in
work demands, working effectively with a
variety of situations and people.
Attention to Detail
Pays attention to detail to ensure one’s own
work is timely, accurate and reliable.
ENDORSED
Manager’s name: ..........................................................................................................................
Signature.............................................................................................................................................
____/____/____
Occupant’s name: ........................................................................................................................
If applicable
Signature ...........................................................................................................................................
____/____/____
APPROVED
*Chief Executive/Delegate’s name: .......................................................................................
*Executive (SAES) roles must have CE approval
Signature ...........................................................................................................................................
____/____/____
* Ethical behaviour and professional integrity standards – Public Sector Act, 2009
DMITRE employees are expected to:
• be honest;
• promptly report and deal with improper conduct;
• avoid conflicts of interest, nepotism and patronage;
• treat the public and public sector employees with respect and courtesy;
• make decisions and provide advice fairly and without bias, caprice, favouritism or self interest;
• deal with agency information in accordance with law and agency requirements;
• avoid conduct that will reflect adversely on the public sector;
• accept responsibility for decisions and actions;
• submit to appropriate scrutiny.