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DSh IUA 2016 04 Activity title Opening the digital tool box: managing historical data in Access This three-days training course focuses on managing historical data in an Access database for two target groups. The beginners course introduces the key elements to design a basic database as a research tool. The advanced course concentrates on the possibilities of Access to analyze historical data and addresses specific research issues. Target audience This course is open for PhD students, post-docs and senior researchers. All information and registration by sending an email to Contact person Miet Adriaens [email protected] Doctoral School DSh Research group HIST Name(s) of the VUB organizer(s) Miet Adriaens, PhD student (History, supervisor Frederik Buylaert) Name and affiliation of external member(s) (if applicable) Dagmar Germonprez, University of Antwerp Andrea Bardyn, University of Leuven Inter-university activity? (VUB, KU Leuven, Universiteit Antwerpen Role of external member(s) (if applicable) Dagmar Germonprez, organizer Andrea Bardyn, organizer Academic field(s) in which the activity is situated All fields which can come into contact with examining historical data: ranging from (art) history, archeology, literature and linguistics to sociology, economics, legal studies etc. Relevance for the VUB PhD community The use of databases as a research tool for collecting and managing historical source material has become more and more mainstream. Yet, to date, there is only very litlle support on how to design and use a database specifically for the challenges connected to historical data (e.g. missing data, multiple spelling variations, handeling evolutions over time). The many Access manuals apllied to the field of management turn a lot of PhD students frustrated because these manuals do not give answers to their questions. As a consequence the development of their databases takes away much valuable research time. The need for more 'custom made' support also reflects in the formation of 'Digital Humanities Flanders' which provides for research support, infrastructure and training. However, despite this initiative, there has not been a Flemish/Belgian practical course on databases for the humanities yet. In addition and in contrast to Leuven and Antwerp, the VUB has for now only one research group as a partner in this academic community. Therefore, organizing this event is not only an opportunity to make the VUB more visibile in Digital Humanities, it will moreover bring much wanted expertise in digital skills to the VUB PhD Community. Detailed format of the activity This activity will be a three-days training course on how to use Access for examining historical data. This implies (a) the design of a database and (b) collecting and analyzing data. Out of an informal inquiry among PhD colleagues in Brussels, Antwerp and Leuven we have learned that those who have already developed a database by trial and error where not keen to aplly for a training course starting with the basics. Therefore we have planned a one-day course for startes (especially working on design and the needed building blocks to make an intelligent start) and a two-days advanced course (especially working on tools for data integrety and analyzes and providing time for specific problems participants are having with their own database). We have convinced dr. Mark Merry to be the lecturer for this course. Dr. Merry is affiliated with the 'Institute of Historical Research', part of the University of London. He has about ten years experience with developing relational databases for projects with historical data. Since 2011 he also teaches the courses 'Databases for Historians I and II' at the 'Institute for Historical Research' in London. Out of experience we know that he is a good (and patient) teacher who is able to answer all different kinds of questions. Furthermore he will structure a course based on our particular needs and create a hand-out. Finally we also plan three general lectures (one each day) with three different speakers who will share their experiences on using Access in their own research. Timing/planning of activity We plan this three-day course in the week of April 25th. (provisional) program: Day 1: BEGINNERS 09h00 - 10h30: Short Introduction different approaches of DB design 3 layer model Basic rules difficulties historical data 10h45 - 12h15: Database components and design steps to make a database tables relationships 13h00 - 14h30: Grouping data and difficulties historical data Historical Data Standardisation Classification 14h45 - 16h00: Forms and import/export data import/export data wizard forms Sub forms tools 16h15 - 17h30: Simple Queries creating a query Boolean logic Boolean logic aggregate query (Σ totals) Group by 17h30 - 18h00: Plenary Lecture Day 2: ADVANCED: enhancing the data entry process 09h00 - 10h30: Short introduction refresher difficulties historical data Objects, Properties and events 10h45 - 12h15: Speeding up and simplifying data entry Interface/"front end" multiple table input forms controlled vocabularies 13h00 - 14h30: Speeding up and simplifying data entry using codes navigation controls other formtools 14h45 - 16h00: Automation automated value generation conversion 16h15 - 17h30: Clinic (3 specific DB-problems of participants) [to be announced after completion of registrations] 17h30 - 18h00: Plenary Lecture Day 3: ADVANCED: achieving good quality data 09h00 - 10h30: Analysis and connections Advanced Queries 10h45 - 12h15: Data processing Further Queries 13h00 - 14h30: Presenting data pivot tables graphs 14h45 - 16h00: Exporting data preparation for GIS DB-sharing 16h15 - 17h30: Clinic (3 specific DB-problems of participants) [to be announced after completion of registrations] 17h30 - 18h00: Plenary Lecture Language used in seminar English Number of meetings 3 Maximum number of participants 40 Credits : 2