Download Intro to Project Management (Insert sexier title here)

Intro to
Project Management
(Insert sexier title here)
Definition of Project Management
The application of knowledge, skills, tools, and
techniques to project activities to meet project
goals/requirements
INITIATING
PLANNING
CONTROLLING
EXECUTING
CLOSING
The Charter
What is a Project Charter?
• Document containing the “contract terms” between the Sponsor and the PM
• Ensures scope and expected outcomes are understood by both parties
• Provides the background, objective and general boundaries for the project
Why do a Project Charter?
• Forces disciplined thought on front end
• Helps ensure no surprises at the end
• Provides guidance for team selection and structure
• Eliminates false starts and frustration
• Defines the end point – no “endless projects”
Parts of a Charter
• Problem statement – the pain the project will attempt to resolve
• Project goal - the reason for undertaking the project
• Scope - work to be done and parts of the enterprise will and will not be
included in the project
• Project participants - identify people needed and their roles
• Stakeholders - identify people who will be directly affected by the project
• Constraints - document potential roadblocks or bottlenecks
• Milestones - identify start date and completion date & dates for other
important checkpoints
• Communication - specify communication with project owners, participants
and stakeholders
• Deliverables - documents what specific products, processes or services
the project will provide upon completion
The Project Team
The Team
• Team selection may occur before or after Charter
• Keep team as small as practical
• Select team members for relevant skill, not personality
• Ensure members know their role and responsibilities
• Establish a sense of urgency, demand standards
• Create a Communication Plan
• Set clear rules of behavior
• Determine decision making procedure
Planning & Estimating
Tools and Techniques
Process Mapping
• A pictorial representation of the sequence of actions in a process
• Used in Project Management to establish a baseline process and the
changed process
• Involve the project team and interview those involved in process
• Beginning and ending points should be within the scope of the project
• Agree on level of detail to be displayed
Project Plan - Gantt Chart
Methods for Estimating Duration & Cost
Analogous estimating - use the same or similar past project to estimate the
duration or cost of your current project
Top
down
method
Parametric estimating – identify units of work and the duration of work for
each work unit
Bottom
up
method
INITIATING
PLANNING
CONTROLLING
EXECUTING
CLOSING
Executing
• Acquire, develop and mange project team
members
• Direct and manage project work
• Perform Quality Assurance
• Manage communication
• Manage stakeholders
Communication
Risk
Risk Matrix
Change Acceleration
Leading Change
Creating a Shared Need
Shaping a Vision
Mobilizing Commitment
Making Change Last
Monitoring Progress
CURRENT STATE
TRANSITION STATE
IMPROVED STATE
Systems and Structures
INITIATING
PLANNING
CONTROLLING
EXECUTING
CLOSING
Closing Tips & Techniques
• Sponsor must approve project and accept deliverables
• Update project timeline with actual dates and calculate actual
cost
• Write a Post Mortem report with lessons learned
• Communicate project closing to all stakeholders and project
results
Questions?