Download Introduction to Access PowerPoint

Microsoft Access is a database program to
•manage
•sort
•retrieve
•group
•filter for certain records
Database Terms
Database files consist of tables.
table: a collection of information in a database about a
specific topic (such as student information)
can have one table in a database file or several tables
which consist of fields and records
fields: individual units of a table
categories of information you will be entering into a
table (such as FirstName, LastName, Address, City,
State, Zip, and Phone.)
records: combination of all the fields put together to make
one entry (such as the address for one person)

forms: present display boxes where information may be
displayed or entered.
display one record at a time

queries: allow you to find specific information in your
database (such as who lives in a particular Zip code area)

report: summarizes the information in a database in a
document format

relational database: tables can be lined to each other
Suggested Classroom Uses:
•Create a student information database which includes all
pertinent information about the student (i.e. name, address, parent
information)
•Create a “best projects” database which archives student work,
organized by name, date created, link to the document/project or
digital image of the student work
•Create a database information and images on a historical event
(World War I) that includes significant battles, leaders, documents,
places, etc.
•Create a database over a period of time, such as an entire
semester, which archives information on famous or significant
people in a particular field. Each record would include
information such as place of birth, education, significant
contributions, etc.
Plan for Today’s Class
At the completion of this class, you will be able to:
 Start a new database
 Create tables for data display
 Create forms for input of data
 Create reports of the database
 Edit the data and fields that display the data
 Create queries of the information in the database
 Save the database