Download Trinity Annual Report 2014-2015

Tr u s t e e A n n u a l R e p o r t a n d
Summary Accounts 2014-2015
R e g i s t e r e d C h a r i t y : 1 0 5 4 5 4 7 | T TA C C o m p a n y N u m b e r : 3 1 7 9 0 6 3
TA E L C o m p a n y N u m b e r : 0 1 8 4 8 1 1 1
Annual Report 2014-2015
Introduction
Structure, Governance & Management
Organisational Report
Trinity Presentations
Annual Review
Finance Report
Finance Summary
Volunteer Support
Fundraising Report
Artistic Director’s Report
Chairman’s Report
It has been another great year at Trinity with record numbers attending the
wide variety of productions including theatre, children’s theatre, film and
comedy as well as the large number of community events staged at our
venue.
This year we have followed up our maintenance survey with some stonework repairs and are in the midst of developing plans for further work over
the next few years to promote the heritage of Trinity.
We have also developed a new 3 year business plan to steer Trinity through
the continued cuts to the arts and challenging budgetary environment. We
are in the process of developing exciting plans to ensure the long term
presence of Trinity.
None of this would have been possible without the help and support from
Tunbridge Wells Borough Council, Kent County Council, Town & Country
Foundation and very many individuals whether they are part of the permanent team running the Theatre or the large number of volunteers and
others who contribute in so many different ways.
The Trinity Board are very grateful for all this support. I hope that you will
enjoy reading in this report about all the activities carried out during the last
year all of which have been made possible by your continued participation
and attendance.
November 2015
Michael Stevens - Chairman of the Board
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Introduction
Trinity is a registered charity based in a striking 19th century Decimus Burton designed grade II* listed building at
the heart of Tunbridge Wells.
It aims to provide entertainment and education of the arts to the local area primarily through the genres of Theatre,
Music, Dance, Comedy and Film. It now presents over 550 performances a year in its 279-seat auditorium.
Additionally the gallery hosts around 25 exhibitions a year and the foyer based café and bar is open to visitors
throughout the day and evening.
Trinity consists of the registered company and charity – Trinity Theatre and Arts Centre Ltd (TTAC) and additionally
the subsidiary trading company – Trinity Arts Enterprises Ltd (TAEL). The theatre works as an artistic and community
venue for the local community as stated in the Charity’s original Articles of Association.
Objectives and Business Plan
The 2015 – 2018 Business Plan was created to set out the aims, objectives and aspirations for the next three
years and beyond and includes two key extracts:-
Values
We want to be a friendly welcoming venue which values diversity and balances professionalism and a
volunteer ethos.
We aim to be perceived as a vibrant and healthy environment where individuals are respected and valued.
We believe in being open and honest and transparent in all our interactions.
Above all we believe it is important that fun and humour underpins all that we do in order that we may
maximise our ability to create and play.
Vision
Our vision is to be a thriving and successful artistic cultural and community venue that exists for the primary benefit
of Tunbridge Wells and surrounding areas. Our aim is to present a varied and high-quality artistic offering as well as
developing a reputation for producing high-quality work.”
The 2015 – 2018 business plan has recently been completed and the performance against those objectives will
be reported on from next year onwards.
Annual Report
This annual report will provide a clear set of reports and records as to what has occurred during the financial year
Apr 2014 – Mar 2015.
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Structure, Governance and Management
The charity is controlled by its governing document which was created in 1996 when the theatre re-registered as
a charity after becoming incorporated.
The organisation is led by a board of up to 10 voluntary trustees which serve for 3-year terms and provide a
supervisory board for all the charity’s affairs. The board is supplemented with an additional voluntary trustee who
represents Tunbridge Wells Borough Council in return for its support and helps maintain the relationship between
the two organisations.
On a day to day basis Trinity is led by the Artistic Director and Executive Director who support the Departmental
Managers who, in turn, are supported by additional staff, interns and volunteers.
Board of Directors (Financial Year 2014-2015)
Officers
Chairman
Vice-chair/Finance Director
Secretary
Michael Stevens
Steve Winetroube
Helen Bournat
TWBC Representative
Len Horwood
Directors
Rodney Ashurst
Reshma Field
Alison Green
Richard Powell
Lawrence Brown
John Goss
Steven James
Auditors
Hilden Park Accountants Ltd, Hilden Park House, 79 Tonbridge Road, Hildenborough, Kent, TN11 9BH
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Staff (as at Mar 31st 2015)
Executive
Artistic Director (F/L)
Venue Manager (F/T)
Key
F/T - Full Time Staff
P/T - Part Time Staff
F/L - Part Time Freelance Staff
Vol - Volunteer Staff
John Martin
Alex Green
TTAC Staff
TAEL Staff
Theatre Administrator (F/T)
Lauren Acason
Acting Bar and Café
Managers (P/T)
Sam Farrow
Declan Foster
Administrative Assistant (P/T)
Becky Waight
Shift Supervisors (P/T)
Matt Syms
Box Office Manager (Vol)
Caroline Elliott
Chef (F/T)
Dean Wirrell
Corporate Development Officer (F/L)
Katherine Webb
Kitchen Assistant (P/T)
Caroline MacDougall
Film Programmer (F/L)
Clare Donovan
Finance Assistant (P/T)
Noreen McGovern
Front of House Manager (F/T)
Nat O’Millervan
Head Technician (F/T)
Theo Farringdon
Maintenance Worker (P/T)
Mark Lott
Bar and Café Staff (P/T) Connor Plane
Holly Gilbert
Olivia Brodie-Stuart
Sam Marlow
Vicci Lewis
Marketing and Media Manager (F/T)
Darren Smallman
Marketing Officer (P/T)
Hannah Patterson
Public Fundraising Officer (F/L)
Alison Kemp
Technician (P/T)
Tim Gear
Technician (P/T)
Henry Pearce
Theatre Accountant (P/T)
Richard Wilson
Youth Engagement Manager (F/T)
Bethan Minter
Youth Theatre Staff (F/L)
Matt Syms
Rebecca Mansfield
Emma Kesterton
Tamsin Robinson
Jack Bennett
Stephanie Vezmar
Stood Down:
Joanna Holwell - Front of House Manager
February 2012 - June 2014
Cary Morgan - Bar Supervisor
July 2013 - March 2015
Francesca Murray-Fuentes - Marketing Assistant
September 2012 - August 2014
Alex Straw - Bar and Café Staff
September 2014 - February 2015
Promotions:
Nat O’Millervan - Shift Supervisor to Front of House Manager
June 2014
Sam Farrow - Shift Supervisor to Acting Bar and
Café Manager - March 2015
Theo Farringdon - Technician to Head Technician
September 2014
Declan Foster - Bar and Café staff to Acting Bar
and Café Manager - March 2015
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Organisational Report
Trinity has continued to develop as an organisation in many areas in 2014/15 including specific projects and capital
developments.
LED Upgrade
In an effort to continue with “green” improvements thereby reducing Trinity’s impact on the environment as well as
simultaneously reduce its costs, a large LED upgrade was completed. With the support of new grant funding the
front of house lighting as well as the auditorium “house” lights were all upgraded to new energy efficient lights which
use around 10% of the electricity, will last for 10 years and has improved the brightness of these rooms.
The auditorium project also included the addition of new low level blue lighting for the stairwells to increase ease
of access to seating.
Theatre Refurbishment
Over the previous 2 years significant work had been completed with work to the ceiling, walls, theatre curtains and
stage flooring. An additional step to refurbishing the theatre auditorium was completed not only via the new LED
lighting but also from the careful re-paining of all the woodwork and railings to bring them up to a clean finish.
Theatre Rigging Upgrade
Trinity’s technical facilities saw a massive upgrade this year when all of the electrical lighting bars (which were
previously hand winched) were replaced with new motorised system. This has made it a much faster process
to rig a set of lights and increased the flexibility and ease. The upgrade also included a greatly improved power
distribution system which has also been of major benefit for the technical department and visiting companies.
Technical Department
During the year the Department underwent a slight restructure with Theo Farringdon being appointed as Head
Technician and Paul Mackley joining as Theatre Technician after Henry Pearce left us to re-join his degree course.
Unfortunately Paul’s commute made the position untenable for him and he left us shortly after Christmas. We wish
him well as he did an excellent job for us in the short time that he was with us – particularly operating sound for a
Christmas Carol
After that Henry Pearce re-joined us and Tim Gear was appointed and they are both part-time Theatre Technicians
on reduced hours. Whilst not increasing overall hours this has led to greater flexibility within the Department.
Maintenance Repairs
Following on from the survey commissioned last year a selection of 14 of the most urgent stonework repairs was
completed during the summer of 2014. A plan was also drawn up for the repair of the South East Buttress. Funding
was sought and an application for Listed Building Consent obtained. However, due to weather the project was
delayed and should take place in the summer of 2015.
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Marketing
The Department continues to rise to the challenge of promoting Trinity further into the community on a limited
budget with 553 individual events to promote in the year. The brochure remains a cornerstone of our marketing
communication and we are continually refining how this is distributed. In addition to this we are working on developing
our online profile via our website, E newsletters social media etc.
Key statistics for the year are:•
Seasonal brochure distributing to 32,000 households in selected catchment areas 3 times a year.
•
5,000 children’s cards have been produced and over 3,500 are distributed through children’s school
book bags per season.
•
The theatre website sees 653,157 page views per year and 86,812 unique visits
•
Theatre e-shots to database of 13,771 subscribers reaching an average of 22% open rate (5% above
industry average) and 2.5% click rate (0.5% above industry average).
During the year our Marketing Officer Francesca Murray Fuentes left to pursue training as a theatre director. She
remains in contact with us via her children’s productions in the autumn half term. We wish her well in her new career.
Hannah Patterson has been recruited in her place.
Box Office System
TicketSolve is now well established and overall is working well delivering the anticipated benefits and an increased
and enhanced customer experience. In this financial year 45% of sales were online. Latest figures indicate that
approximately 30% of those online sales were via mobile devices which demonstrate increase use of mobile phones
and tablets. The next development we are anticipating is the release of a mobile interface for TicketSolve which will
be a further improvement.
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Friends and Members
The new united Friends scheme has been well received for being clearer and inclusive, and the film reward aspect
which replaced the buy 5 get 1 free is working well.
Membership of the scheme has risen during the year, substantially helped by several high profile comedians, rising
to 1160 in March this year
Friends Plus
In an attempt to develop larger and higher level donations, a new “friends plus” scheme was launched in January
2015 to develop relationships with local wealthier philanthropic individuals. The scheme is still in its infancy and
will need reviewing and potential modification but is hoped will provide a much needed crucial contribution to
theatre finances.
Youth Theatre
YT Coordinator Bethan Minter has continued to grow and develop the youth theatre operations of the theatre.
Bethan has further expanded the Monday nights from 4 classes to 5 classes, adding an additional 20 places to its
capacity.
This July a Senior Summer School pilot project was launched for 13 to 18 year olds to perform the musical
‘Hairspray’ in a week. The pilot was highly successful, which resulted in Trinity for the first time running two Summer
School Productions (both of which sold out).
In October due to the success of the Monday Youth Theatre, the Summer school projects and other workshops,
Bethan was brought on full time to a 40 hour role. She has used these hours to great effect, running a greatly
increased number or workshops and other events including a One Direction’s Dance event in October, and Audition
Technique course in January, as well as another two highly popular stop motion animation courses. There are also
many other plans being developed for the future which will hopefully continue to bring in new youth audiences.
Bar and Cafe
The bar and cafe units had a challenging year with it taking many months to recruit a chef. Following a challenging
recruitment process, Dean Wirrell was finally brought on in the summer of 2014.
Since then renewed focus has been placed into improving the offering. Three key examples have been the wine, the
coffee and the food. Barista training has led to a significant improvement in the coffee provision, a new selection
and relationship with a wine supplier has improved the wine quality and having a dedicated chef has greatly
improved both the quality and also the consistency of the food offer.
There is however much more work to do and the operation will need to increase its profitability significantly to
support the theatre’s operations in the face of continued cuts. Declan Foster and Sam Farrow have been brought on
as Acting Bar & Café Managers to cover Grace Johnson’s maternity cover. The focus for them will be on developing
a deli food offer and focussing the operation to generate increased income whilst managing costs effectively.
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A Christmas Carol | Christmas 2014
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The Stage
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Trinity Presentations
Theatre
Show
Production Company
Show
Production Company
Kidnapped
Sell A Door Theatre
Company
I Need A Doctor Whosical
Stormy Tea Cup Theatre
Romeo and Juliet from
Broadway
More 2 Screen
A Midsummer Night’s Dream
Globe On Screen
Sherlock Holmes
The Pantaloons Theatre
Company
Bouncers
Reform Theatre
Encore: Richard II
RSC Live
An Afternoon With Dad’s
Army
That’s Entertainment
Productions
The Gospel Of Matthew
George Dillan
Billy Elliot The Musical Live
Live transmissions from the
Victoria Palace Theatre
Formby
Salida Productions
Stephen Fry Live
Live transmission from
Southbank Centre, London
King Lear
NT Live
Still The Beating Of My Heart Theatrical Niche Ltd
Wuthering Heights
The Rosemary Branch
Theatre, Tennisons’s Quirk
Encore: A Streetcar Named
Desire
NT Live
Encore: King Lear
NT Live
Encore: Henry IV part 1
RSC Live
Bleak House
The Pantaloons Theatre
Company
Blood Wedding
Theatrical Niche Ltd
A Streetcar Named Desire
NT Live
Encore: The Curious Incident
of the Dog in the Night-Time
NT Live
Charles Dickens’ Captain
Murderer
Rumpus Theatre Company
Thankful Village
Badapple Theatre Company
Persuasion
Hotbuckle Productions
Driving Miss Daisy
Omniverse Vision
Eric and Little Ern
Seabright Productions
Up Pompeii
Baroque Theatre Company
Michael Laws: Travels with
Sheridan Morley
Michael Law’s Piccadilly
Dance Orchestra
A Small Family Business
NT Live
Not About Heroes
Blackeyed Theatre in
association South Hill Park
The Tempest
Quantum Theatre
Encore: JOHN
NT Live
A Small Family Business
NT Encore
Henry IV Part 1
RSC Encore
Treasure Island
NT Live
The Trials of Oscar Wilde
European Arts Company
The Complete History of
Comedy (Abridged)
Reduced Shakespeare
Company
Carrie’s War
Apollo Theatre Company
The Turn of the Screw
Clair Obscur Productions
Skylight
NT Live
Love’s Labour’s Lost
RSC Live
The Tempest
Globe On Screen
Elizabeth I: Virgin On The
Ridiculous
Living Spit
From Here To Eternity
CineStage
Fawlty Towers: Dinner is
Served
Moneypenny Productions
Macbeth
Globe On Screen
Behind the Beautiful Forevers NT Live
By Jeeves
KS Production
Jekyll and Hyde
Sell-A-Door
The Two Gentlemen Of
Verona
RSC Live
Teechers
Blackeyed Theatre in
association with South Hill
Park
Encore: Medea
NT Live
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Trinity Theatre Club (TTC) Productions
Accrington Pals, Blithe Spirit, A Government
Inspector, And Then There Were None
Trinity’s Christmas Show
A Christmas Carol
Children’s Theatre
Show
Production Company
Show
Production Company
The Snow Maiden And
Other Traditional Tales
Cat’s Grin Theatre
Just So Stories
Apollo Theatre Company
The Jungle Book
Image Musical Theatre
The Snow Queen
Image Musical Theatre
The Lighthouse Keeper’s
Cat
The Rude Mechanical
Theatre Company
Cinder-ella
Krazy Kat Theatre
Wind In The Willows
Cat’s Grin Theatre
Company
The Happy Prince and the
Selfish Giant
Cat’s Grin Theatre
Company
Rainy Day Bear’s
Adventure
Rah Rah Theatre
The Gingerbread Man
David Wood
Alice Through The Looking Quantum Theatre
Glass
Mrs McMoon’s Tea Party
Worboys Productions
Tales From Shakespeare
Cat’s Grin Theatre
Company
The Sword in the Stone
Image Musical Theatre
Aesop’s Fables
Cat’s Grin Theatre
Company
Rapunzel And Friends
Cat’s Grin Theatre
Company
Pandora And Other Greek
Myths
Cat’s Grin Theatre
Company
Little Red Riding Hood
Youaremine
Sid’s Show
Cbeebies
Music
Stacey Kent, Juan Martin, Breakfast at Trinity’s, Breakfast at Trinity’s, Local and Live, Flamenco, RTWOMVC, Sarah
Jane Dance School Show, Bookends, Opera Naked, Local and Live, HIRE: Keld Ensemble, AC Gyndebourne Der
Rosenkava, AC ENO Cellini, AC Manon Lescaut ROH, Local and Live, AC Gyndebourne Don Giovanni, Local and
Live, AC Glyndebourne Traviata LIVE, HIRE La Boheme- Sophie Gilpin Hire, Breakfast @ Trinity’s, Preston Reed’s let
Catherine, Breakfast @ Trinity’s, Local and Live, John Etheridge, Breakfast at Trinity’s, AC One Direction, Mugenkyo
Taiko Drummers, Local and Live, Breakfast @ Trinty’s, AC Bolshoi Legends of Love LIVE, RTWMF Tony Palmer,
AC ROH I Due Foscari LIVE, RTWMF James Pearson Ronnie Scotts, Jazz and Blues Café, Let’s Zep, The Story
of Gilbert & Sullivan, A Solitary Man-The Songs of Neil Diamond, Sgt Peppers-Mark Southgate HIRE, Local and
Live, AC Bolshoi Pharaoh’s Daughter recorded, AC ROH L’Elisir Diamore LIVE, Medieval Christmas, AC Bolshoi La
Bayadere recorded, AC ROH Alice’s Adventure in Wonderland-live, AC Bolshoi The Nutcracker LIVE, AC Bolshoi The
Nutcracker Encore, AC Bolshoi Swan Lake LIVE, AC ROH Andrea Chenier LIVE, Hire Richard Navarro, Jo Christie
Dance Show, Jo Christie Dance Show, Local and Live, AC ROH Der Flegender Hollander encore, The Old Dance
School, AC Bolshoi Romeo and Juliet-recorded, AC ENO La Traviata, AC ROH Swan Lake LIVE, RTWMF Crash Bang
Wallop, Gems Concert, HIRE George Harrison-All Things Must Pass, Local and Live.
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Film
Wolf Of Wall Street, Cinema Paradiso, Love Is In The Air, Only Lovers Left Alive, Labour Day, Dallas Buyers Club,
Lilting, 12 Years A Slave, The Book Thief, The Grand Budapest Hotel, The Invisible Woman, The Monuments Men,
Stranger By The Lake, The Rocket, The Machine, Mr Peabody & Sherman, Under The Skin, Suzanne, Up, Salvo, The
Past, Noah, The Stones Cry Out, We Are The Best!, Starred Up, Muppets Most Wanted, Captain America: Winter
Soldier, Lego Movie, 20 Feet From Stardom, Rio 2, Raid 2, Calvery, Half Of A Yellow Sun, The Lunchbox, Locke,
The Sea, The Love Punch, Exhibition, Blue Ruin, Yves St Lauren, Ilo Ilo, The Double, A Thousand Times Good Night,
Run, Frank, Before The Winter, In Secret, A Touch Of Sin, Fading Gigolo, Two Faces Of January, Venus In Fur, Grace
Of Monaco, Belle, Maleficent, Transcendence, How To Train Your Dragon, Tracks, The Amazing Spiderman 2,
Maleficent, The Wind Rises, X-Men: Days of Future, Jimmy’s Hall, Chinese Puzzle, Jersey Boys, Of Horses And Men,
Chef, Boyhood, Under The Rainbow, Omar, Cycling With Moliere, The Golden Dream, Sebe, An Autumns Afternoon,
Tammy, 2 Days One Night, Wakolda, Secret Sharer, Lilting, Pudsey The Dog, The Box Trolls, A Most Wanted Man,
Before I Go To Sleep, The Hundred Foot Journey, The Hundred Year Old Man, The Grand Seduction, Magic In The
Moonlight, Pride, Mood Indigo, What If, Human Capital, Ida, What We did On Our Holiday, 71, Gone Girl, Hector And
The Search For Happiness, Eiffie Gray, Mr Turner, Interstellar, National Gallery, The Hunger Games: Mockingjay
Part 1, The Way He Looks, Fury, Violette, Leviathan, Paddington Bear, Pride, Nightcrawler, The Skeleton Twins,
The Imitation Game, Stations Of The Cross, Citizenfour, The Homesman, My Old Lady, Winter Sleep, Me,Myself
And Mum, St Vincent, Electricity, Get On Up, The Hobbit Part 3, The Grand Master, Annie, Kon-Tiki, Les Miserables,
Exodus Gods And Kings, Unbroken, Birdman, Foxcatcher, Testament Of Youth, Big Eyes, Withnail And I, Amour Fou,
Theory Of Everything, A Most Violent Year, Whiplash, Love Is Strange.
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Comedy
Lee Hurst, Josh Widdicombe, Lee Evans, Hal Cruttenden, Doug Segal, Gary Delaney, Alan Carr, Ben Norris, Milton
Jones, Michael McIntyre, Simon Evans, Stephen K Amos, Tom Stade, Marcus Brigstocke, Mark Watson, Sara
Pascoe, John Shuttleworth, Mark Thomas, Jo Caulfield, Andrew Lawrence, Kevin Bridges
Comedians who appeared at our Comedy Cafes
Lloyd Griffith, George Egg, Marlon Davis, Angela Barnes, Brett Goldstein , Junior Simpson, Celia Paquola, Javier
Jarquin, Charlie Baker, Michael Legge , Julian Dean , Raymond & Timpkins, Joe Bor, Sofie Hagen, Pat Monahan, John
Robins, Tom Lucy, Jake Lambert, Jarred Xmas, Tom Deacon, Phil Jerrod, Dave Johns, John Newton, Geoff Norcott,
Dave Fulton, Paul Thorne, Dan Evans, Nick Dixon, Mark Maier, Stuart Goldsmith, David Trent, Kevin McCarthy, Henry
Paker, Chris McCausland, Andrew Bird, Zoe Lyons, Phil Nichol, Damien Clark, Elis James, Matt Richardson, Carey
Marx, Jen Brister, Elliot Steel, Suzi Ruffel, Tony Marresse, Alex Edelman
Community Events
Handmade with Love, YT NT Connections Performance, NADFAS + Reception, Gyndebourne Der Rosenkavalier,
Young Start Up Talent Prizegiving, Tea Party – Good Neighbour Project, Hire KCC Kent School Games Auditions,
Annual Volunteer Party, RSA Event, ITV film screening for Heritage Tours, Heritage Open Day, KCC Event, TWBC
Reception, Poetry and Book Signing, HIRE: Retirement Film, Foyer Event, Volunteer Xmas Party, NADFAS, Paul
Dunton Recording Session, Tunbridge Wells Business Forum, Staff Volunteer Screening day, Davvs – Men standing
up again, YT Stage Combat Course, Paul Dunton Recording, TW round table club presentation give-away.
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Annual Review
As part of Trinity’s Service Level Agreement with Tunbridge Wells Borough Council, it agrees to a variety of targets
based upon the output of the theatre and how far this reaches the local community.
The table below sets out the record of results which demonstrate that almost all targets were achieved and
exceeded and continues a strong trend of recent performance.
2014/2015
Result
2014/2015
TWBC SLA Target
Total Number of Events
482
350
Total Audience Numbers
51,503
32,000
Total attendances by young people (performances,
education and outreach events)
9,581
9,000
Number of Schools Performances
14
14
Number of Pupils Attending
835
450
Youth Theatre discounted places
56
15
Youth Theatre performances
10
3
Number of local theatre performances
6
6
Number of community events
43
25
Number of Volunteer Hours
22,568
20,000
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Future Evaulation
The 2012-2015 Business Plan outlined specific objectives for 2012-2013 as well as potential objectives for 20132015. The objectives for this year were updated from the business plan and are outlined below along with the
outcome and result of each objective in magenta adjacent.
Activity
Objectives
Theatre
• Continue blend of theatre programming, developing and maintaining theatre audience
» Programming mix maintained theatre presentations audience developed
• Manage relationships in negotiations with comedy agents so that our reputation as a try-out
venue is maintained
» Performances by
· Lee Evans
· Alan Carr
· Michael McIntyre
• Develop relationships with local musicians to further develop this genre
» Local & Live presented monthly
» Breakfast at Trinity’s bi-monthly in the foyer
• Seek out producers of contemporary and folk dance to include in artistic programme
» Live dance has proven difficult and elusive
» Alternative content has been the main success in delivering this objective
• Develop and encourage children’s theatre programme and support, where possible, Cat’s
Grin Theatre Company
» Sunday afternoon children’s theatre continues to be successful. Need to review the
reliance on Cats Grin going forward as there are signs of audience fatigue
» Little Red Riding Hood half term new show supporting a new producer
• Maintain and build relationships with local classical music producers
» Michael Waggett continues to present RTW Music festival performances at Trinity
• Produce our own Christmas show providing as many opportunities for in-house involvement
by the Trinity team
» Christmas Carol involved the team in, lighting, directing, producing , artwork, animation,
projection, costume and puppetry
Summary
Overall the above objectives were achieved with a program that continues to develop and grow
and attract new audiences.
Cinema
• Continue to develop blend of foreign, international and independant films
» Achieved with extra screenings added for popular films such as Mr Turner
Summary
Cinema continues to develop and grow and proved popular particularly in the January to April
period.
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Partnerships
• Actively develop our relationships with TWBC, KCC and others
» Continued to engage with local authorities
• Develop relationship with Arts Council England
» New application developed to support Associate Artist Programme
• Continue to develop links with business communities and business sponsors
» Katherine Webb has continued to represent the theatre in the corporate environment and has successfully expanded our presence through various networking
events
• Seek out local artists, performers, and produce and encourage them to create work
and practice their crafts
» Francesca Murray Fuentes supported with her production of Little Red Riding
Hood
» Kay Ruby supported with producing Breakfast At Trinity’s
» Matt Syms supported in providing artwork for various productions during the
year
» Sam Marlow supported in providing film and video projections for the Christmas
Carol
Summary
The relationship with Tunbridge Wells Borough Council continues to be a positive and
healthy one. We have also an extremely good relationship with KCC via Andy Forsyth and
his department. We have maintained a dialogue with the KCC Arts Development Unit.
Our links with the business community continue with enhanced sponsorship and
membership packages. We have given local artists and producers the opportunity to
practice their craft.
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Audience
Development
• Continue to find innovative ways to distribute printed materials
» Brochure distribution remains at 32k to surrounding areas
» Increasing number download brochure online
• To continue to grow and develop our online presence and marketing through mediums such as Facebook, Twitter, e-mails and our own website
» The theatre website sees 653,157 page views per year and 86,812 unique visits
» Theatre e-shots to database of 13,771 subscribers reaching an average of 21%
open rate and 2.5% click rate
Summary
The new box office system has improved the online experience and enabled online sales
to rise to an average of 50% with an increase in revenue generated from online booking
fees.
Community
•
To continue to promote Trinity as a community venue for local artists and producers
- Theatre hired out for NADFAS lecture programme
- Hired out to Young Start Up Talent
• To encourage and make welcome TTC our resident amateur company so that they
can continue the work they do
- TTC continue with their 4 annual productions and achieved very strong audiences
with And Then There Were None
Summary
Our links and position within the community continues
Enviroment
•
LED Project
- Plans for the upgrade of the foyer and auditorium house lighting to LED completed
• Conduct a Green Audit to further reduce our environmental footprint
- Plans are being developed as part of future capital plans
• Revisit our accessibility audit
- Planned to take place in conjunction with future capital plans.
Summary
The LED project has significantly cut down on our electricity usage and resultant carbon
emissions.
Building
Development
•
Continue our programme of re-decoration and building improvement to include the
auditorium and other areas
- The auditorium woodwork was comprehensively repainted and redecorated.
• Explore options for development of the third floor for either creative spaces such as
film editing, sound editing Web design or smaller cinema spaces
- Plans are being developed as part of future capital plans.
Summary
The auditorium was further redecorated and plans were further progressed for future
works.
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18
Renegotiation
of • Maintain exceptionally good working relationship with TWBC
- Achieved
Tunbridge
Wells
Borough
Council • Find ways to increase our self-generated income so that we can manage effectively
our need for revenue grants
Grant
- Price review took place for minor price increase
- Friends Plus scheme started
- Focus invested in developing café profitability.
Summary
Positive relationship with TWBC maintained and developed plans for alternative
fundraising.
Explore other spaces • Identify other appropriate spaces in the centre of town that are capable of supporting
performances, workshops or rehearsals
- Some preliminary meetings and discussions took place but nothing specific has thus
far developed
Summary
This objective needs to be continued into the next year.
Outreach
•
Explore our position in the community and determine whether we have a role to play
and if so what it is and how we can deliver it
Summary
Whilst this remains very much on our agenda and is a priority for us we have, thus far,
been unable to attract the funds that would enable us to advance this.
Education Strategy
•
•
Continue to make funding applications to various bodies e.g. Kent County Council to
help us develop our education strategy
We will seek opportunities to work with local professionals and other organisations
to deliver this strategy
Summary
Whilst this remains very much on our agenda and is a priority for us we have, thus far,
been unable to attract the funds that would enable us to advance this.
Town
Centre • Be involved in any discussions and developments with regard the regeneration of the
Town Centre and to explore the opportunities and potential for us
Development
- Alex Green continues to attend town forum meetings and became Deputy Chair
- Informal discussions with TWBC and partners continuing
- John Martin continues to attend the Cultural Consortium to work and network with
local arts organisations
Summary
We continue to maintain our links with the local political and artistic community.
19
Finance Report
2014-15 was another successful year for Trinity.
Performance
Presentations and cinema both exceeded budget with a record breaking surplus of £99k for theatre and £58k for
cinema.
Growth in Youth Theatre numbers (partly from increased capacity) generated an increased surplus of £20k, a
significant improvement over last year.
The gallery has continued to make a valuable contribution with the help of on-going support from Town and Country.
Trinity Arts Enterprises Limited (our bar/café trading company) experienced a difficult year with the problem of
finding a chef having knock on effects for the team. The operation generated a reduced profitability of £26k and
with the new team in place will be an area for increased focus in 2015-16.
Increased activity levels generated higher than originally planned overhead costs however overheads are managed
closely and increased expenditure is carefully analysed and justified.
Other income from membership income, car parking revenues and donations made a significant contribution and
increased by 5% over last year.
A key area of success was achieving a grant income (exc. TWBC) of £54k following the hiring of a Public Fundraising
Officer. This income allowed two key capital projects to proceed.
Profit and Final Result
2014-15 was another successful year, generating an operating surplus of £57k before depreciation, significantly
better than budgeted. As last year much of this is due to grants brought in to support capital works but the result
still remains a testament to the work of the Trinity team.
After depreciation the surplus generated was just over £19k but it is important to note that it is still necessary for
Trinity to invest in its future and as our core funding reduces and cost pressures emerge we must remain vigilant
in our efforts.
20
Capital Investment
Capital grants allowed for significant investment in the theatre infrastructure including almost £16k on an LED
upgrade project (which should make a significant impact on future electricity costs), and almost £40k for the
rigging upgrade project (which has already provided great practical benefits).
Cash Flow
Following the appointment of a new finance officer and an increased finance staff resource a backlog of work was
caught up and as a result the cash position did temporarily drop over the summer as invoices were paid. This
position was reversed as the autumn advanced sales took effect and the cash position has remained in a healthy
position since.
Risk Review
Unlike many charities which are primarily dependent on fundraising to operate, the majority of Trinity’s income is
self-generated through its activities. The theatre therefore deems it appropriate to retain liquidity for 6 months
of poorly performing trade or unexpected maintenance costs in the region of £15,000. Trinity has been able to
exceed this and has reduced the likelihood of unexpected maintenance issues through its survey work.
Auditors – Hilden Park Accountants
Hilden Park Accountants have continued to support Trinity via a discounted auditing package in return for an in-kind
sponsorship arrangement.
Theatre Audit
On page 5 of the statutory Financial Statements the auditors submitted an unqualified audit report.
21
Trinity Theatre and Arts Centre Ltd. (TTAC)
Trinity Arts Enterprises Ltd. (TAEL)
Summary Consolidated Accounts 31st March 2015
Operating Income
31.3.15
31.3.14
Theatre
408,305
365,368
Cinema
99,043
91,132
Gallery
7,914
7,487
Education and Youth
47,689
30,022
Café and Bar
221,762
198,777
Other Income
53,381
58,244
Total 838,094
751,031
Theatre
552,494
508,142
Cinema
40,304
34,399
Gallery
0
0
Education and Youth
27,033
17,579
Café and bar
201,630
172,649
Premises ( see note 2)
93,831
94,700
Depreciation ( see note 3)
38,458
73,929
Other Costs
31,849
13,058
Operating expenses
Total 985,601
914,456
-147,507
-163,425
Donations and legacies
47,613
33,441
Grants (see note 1)
119,000
141,000
Net Movement in Funds
19,106
11,016
Fixed Assets
446,984
432,097
Debtors and Stocks
11,289
22,013
Net Bank and Cash
78,396
87,303
Creditors
- 109,701
-135,742
Deferred Income
- 57,011
-54,820
Net Assets
369,957
350,851
353,944
350,318
Restricted Funds
16,013
533
22
369,957
350,851
Operating Deficit
Funded by:-
BALANCE SHEET
Funds
Unrestricted Funds: General
Unrestricted Funds: Capital
Where our money comes from
31.3.15
31.3.14
Theatre
408,305
41%
365,368
39%
Cinema
99,043
10%
91,132
10%
Gallery
7,914
1%
7,487
1%
Education and Youth
47,689
5%
30,022
3%
Café and Bar
221,762
22%
198,777
21%
Other Income
53,381
5%
58,244
6%
Donations and Legacies
47,613
5%
33,441
4%
Grants (see note 1)
119,000
12%
141,000
15%
100%
925,472
100%
Total 1,004,707
Where our money goes to
Theatre
552,494
55%
508,142
55%
Cinema
40,304
4%
34,399
4%
Gallery
0
0%
0
0%
Education and Youth
27,033
3%
17,579
2%
Café and bar
201,630
20%
172,649
19%
Premises ( see note 2)
93,831
9%
94,700
10%
Depreciation ( see note 3)
38,458
4%
73,929
8%
Other Costs
31,849
3%
13,058
1%
Funding Surplus / Deficit
19,106
2%
11,016
1%
100%
925,472
100%
Total 1,004,707
Notes
1.
2.
Total breakdown of grant income is as
follows:
TWBC Revenue grant
65,000
85,000
TWBC Capital grant
-
-
Other Capital grants
6,000
4,500
Other Revenue grants
48,000
18,480
119,000
107,980
Building Improvements
16,939
34,541
Theatre,Technical equipment
21,519
39,388
38,458
73,929
Depreciation/Impairment
23
Volunteer Support
This year as ever, Trinity continues to receive tremendous volunteer support across multiple areas of the venue,
without which it would not be able to survive and continue offering the services it does. The spirit of the venue is
enhanced by the generosity and positive enthusiasm of these different groups of volunteers.
This year, to show its appreciation, Trinity organised a Midsummer Night’s Dream-themed Murder Mystery evening
that took place in the garden, foyer and on stage in the auditorium. The evening’s entertainment was provided
by the office and café staff who acted a variety of roles in full costume, interacting with the volunteers as they
ate their meal, played games and guessed the identity of the murderer. The volunteers were then presented with
a flamboyant re-enactment of the murder on stage and a prize giving ceremony. The evening was a resounding
success and was received very positively by those who attended.
Key Volunteers
We detail in this section all of our volunteers – but there are a number of individuals whose volunteering has been
above and beyond what would normally be expected. They are to be commended for their dedication, application
and hard work and are:• Caroline Elliott MBE - Box Office Manager
• Katherine Clyde - Finance Assistant
• Phillip Whitbourn - Heritage Support
Front of House Duty Managers (FOH DMs)
Trinity FOH DMs play a key role with ensuring that the customer experience on the evening runs smoothly and
being responsible for the safety of the audience. This includes co-ordinating and delegating tasks for the ushers,
organising FOH tasks (e.g. programs, ice creams, merchandise) as well as liaising with the promoters, technical
team, box office and catering operations to make everything run seamlessly!
Chris Forrest, Diane Rowe, Julie Gambling, George Brand, Gill Simpson, Janet Lunn, Kate Knight, Louis Freedman,
Michael Sussams, Roger Norton, Sally Perkins, Simon Collins, Susan Cooper, Sam Marlow, and Tony Hemming.
Front of House Ushers (FOH Ushers)
Trinity FOH Ushers have allowed us to increase the number of presentations as well as providing a welcoming,
positive environment for our audiences.
Alison Grace, Anette Parris, Angela Reynolds, Angie Ward, Barbara Holcombe, Brian McMahon, Bruce Mc Michael,
Carol, Higdon, Carol Moulton, Caroline Stevens, Claire Shaw-Kew, Clifford Blakey, Carol Rochford, Cheryl Sinclair,
Christina Dartnell, Christopher Reece, Clare Codd, Claudette Law, Daniel Clarke , Derek Henderson, David Rayner,
Diana Jesse, Diane Baistow, Diane Archer-Rowe, Dominic Starke, Don Forman, Emma Fiorentini, Emma Stilling,
Eryl Rayner, Georgina Pavey, Georgie Bennett, Graham Clark, Helen Wade, Helen Wadey, Helena Jones, Hilary
Brown, Julie Stanyer, Jackie Thomas, Jan Dobson, Jan Perry, Jan Medlycott, Janet Thornley, Jennifer Grant, Jenny
Francis, Jenny Shepherd, Jess Goodfellow, Julie Dubery, Julia Lee, Karen Churcher, Katie Bird, Kortnie French,
Lesley Westaway, Linda Alcaraz, Linda Ormerod, Liz Laury, Louisa Langford, Louise Hannah, Louise Reynolds,
Lydia Johnson, Lynne Clark, Maggie Ni Fhinn, Maggie Sharpe, Margot Finnie, Mark Stevens, Martin Stokes, Mary
Stones, Matt Grant, Maureen Hibbard, Maureen Flemming, Miranda Baston, Mike Barton, Mike Clarke, Natasha
Cooke, Nathalie Dubois-Whitaker, Nicholas Harvey, Nicole Blakey, Nicola Giddings, Nicole Gower, Nikki Evans,
Patricia Walker, Paul Barter, Penny Clarke, Phillip Heyes, Rosie Gable, Rosie Langdale-King, Rosie Pickersgill,
Rozzy Adams, Ruth Hancock, Sheila Coombs, Stephen Parris, Steve Gable, Sue Phillips, Sue Ward, Sue White,
Tess Perryman, Tessa Hewitt, Tricia Hudson, Tony Goodwin, Tilly Bennett, Val Coombes, Vicky O Hatch and
Wyndham Westaway
24
Garden Volunteers
Trinity’s Garden Club has worked all year round to improve the space around the building and within the garden.
James Andrews, Rosie Martin, Lesley Westaway, Cheryl Sinclair, Caroline Stevens, Brian McMahon and Sue White.
Box Office Volunteers
Trinity’s team of Box Office volunteers work at the heart of the venue as a reception point for all visitors, answering
a myriad of different questions all while performing the key role of selling tickets to the public in person and by
phone. The increase in presentations has also increased the workload on them.
Kathryn Clyde, Christine Phillips, Clare Donovan, Margaret Cook, Nicky Moreton, Irene Becker, Joy Blake, Patricia
Smith, Sheila Button, Sue Smith, Val Chris, Gale Smith, Valerie Stirling, Jane Quickenden, Diana Jesse, Emma
Sanderson, Irene Rukerebuka, Angela Hines and Janet Birch.
Office Volunteers
Trinity’s office volunteers, interns and work experience students have continued to support the office team and have
enabled a number of important tasks and projects to be completed. Equal emphasis is given to ensure that they
find the experience an enjoyable and rewarding one.
John Ridley, Olive O’Byrne, Francesca Bloor, Deborah Thorne, Chloe Treherne, Nick Johnstone
Work experience: Hannah Wylie, Richard Miller, Cameron Walker-Pow, Louisa Monk, Louis Beneventi, Michael Hall,
Bradley Chalkin, Jessica Horsely, Luisa Carter, Jade Reilly, James Weatherly-Buss, Emily Worrall, Libby Berman.
Volunteer Cinema Technicians
This position whilst relatively new has quickly established itself as a key part of the theatre operations as it allows
for substantial support
Connor Plain, Kim Delamare, Maureen Flemming, Richard Adams, Sebastian Web, Tim Milburn
25
Fundraising Report
Our fundraising capacity this year have been greatly enhanced with the recruitment of a new Public Fundraising
Officer – Alison Kemp who has focussed new efforts on generating funding from a variety of trusts and foundations
and brought in significant sums to help further capital projects for the theatre.
Statutory Sources
Tunbridge Wells Borough Council – Revenue Funding
2014-2015 saw the theatre enter into a new 3 year Service Level Agreement to support the theatre’s core revenue
costs; the grant at a reduced rate of £65k for 2014/15 will be subject to further reductions to £50k in 2015/16
and £35k in 2016/17.
KCC Partnership
The partnership with KCC has continued to work successfully and the agreement should release further funds for
accessibility improvements in the future.
European Regional Development Fund
Via a Low Carbon Workspaces grant £5k was awarded to support the theatre’s LED upgrade project.
Trusts and Foundations
Generous grants and awards were received from the following foundations:Foyle Foundation
A grant of £15k was awarded towards the theatre rigging upgrade project.
Kent Community Foundation
A grant of £15k was awarded towards the theatre rigging upgrade project.
Town & Country Foundation
A grant of £10k was awarded towards paying for feasibility work with CABE and the Design Council to support the
development of future plans for the theatre.
Theatre’s Trust
A grant of £5k was awarded towards supporting a key stonework repair of the theatre (to be performed in the
subsequent financial year).
Raymond and Blanche Lawson Charitable Trust
A grant of £2.5k was awarded to support the theatre’s LED upgrade project.
Tesco Charity Trust
A grant of £500 was awarded to support the theatre’s LED upgrade project.
Astor of Hever Trust
A grant of £500 was awarded to help purchase some supplies and gardening equipment to support the new
volunteer gardening group.
Earmark Trust
A grant of £500 was awarded to support the general objectives of the theatre.
26
There were also several other successful applications made during the course of the year however the
grants were not received before the 31st March 2015 and so will be reported on in the next annual report.
Public
Trinity receives several thousand pounds every year through general donations at point of ticket purchases which
provides a key source of revenue that helps the theatre operation continue.
In addition this year a sizeable and generous legacy donation of £3.5k was received in the form of a legacy from
John Mattei (a long-time supporter of Trinity) which provided a key contribution in allowing the rigging project to go
ahead.
Friends Plus
In aiming to develop a higher level of philanthropic support for Trinity 2015 saw the launch of our new Trinity Friends
Plus membership scheme. This new higher-level Friends scheme is designed to enable our supporters to make a
donation to Trinity which is eligible for Gift Aid, whilst enjoying a closer relationship with the theatre. The scheme
only just started during this financial year but we are hoping to grow this support base which could be used to
support a variety of projects the theatre may work on.
27
Corporate
Trinity has continued to engage with the corporate community, developing relationships through our support
schemes as well as via attending and hosting networking events.
2013 - 2014
Bronze Member
Silver Member
Gold Member
Handelsbanken
Millwood Designer Homes
Jackson-Stops & Staff
AdEPT Telecom
Angelina Ballerina Dance Academy
AXA PPP
Berry & Berry Solicitors
BWA
BWI Wines
Coutts
C.P. Hart
Deeks Evans
Gorringes
Osmond Davis
Savills
Sankeys
The Wells Physiotherapy & Sports
Injury Clinic
Thompson Snell & Passmore
Bespoke sponsorships
Seasonal Sponsors
Infinity
Wells Associates
Buss Murton
Jan-April 2013
Theatre – Handelsbanken
Comedy - BWA
Film – Buss Murton
Children’s – Kent College Pembury
Jan-Apr 2014
Theatre – Handelsbanken
Music & Dance – Terra Blu
Film – BWA
Children’s – Kent College Pembury
May-August 2013
Theatre – Handelsbanken
Film – Buss Murton
Seasonal Sponsors (In Kind)
Town & Country
Green Hippo
Infinity
So Magazine
Christmas 2013:
G.Collins & Sons
Aug-Dec 2013
Theatre – Handelsbanken
Music & Dance – Terra Blu
Film – Buss Murton
28
29
Artistic Director Report
This is my 7th annual report and I must preface it with saying that it is my personal view of the year and if you feel
that I’ve missed anything then it is an act of omission and not commission!
From an artistic perspective I have to say that a literal highlight of mine would have to be dangling on the end of
two wires trying not to have a nervous breakdown whilst taking over the role of Scrooge in Christmas Carol last
Christmas!
This was overall a fantastic production introducing a new professional cast along with some friends from previous
productions supported by two teams of talented young people. This pushed Trinity to its limits combining singing,
dancing, projections, flying, and pyrotechnics! We also had a wonderful technical and backstage team and made it a
magical if exciting process. Personally I must thank Alex Howarth who came in at the 11th hour as resident director
to take things over from me and who did an incredible job in an impossible situation!
There was also my own production of By Jeeves in the summer which was the first time the show has been
presented professionally in the area. Again a professional cast did an amazing job and we had a wonderful audience
reaction – including approval from Andrew Lloyd Webber’s PA!
Other personal highlights of the year include Formby – a brilliant show that didn’t get the audience it deserved, the
Trials of Oscar Wilde that then went on to the West End. Paul Dunton’s Local and Live events are a vital part of our
music programme as is Michael Waggett with the Tunbridge Wells Music Festival – his Crash Bang Wallop concert
was a particular delight introducing young people to orchestral music.
On the comedy front we were visited by Lee Evans, Alan Carr, Michael McIntyre (twice!) and Kevin Bridges
which continues to show that we are in demand as a try-out venue although the last mentioned did highlight the
unpredictability of events like this!
The cinema programme continues to be a jewel in Trinity’s crown and the Live Screenings continue to be a
tremendously popular addition to what we offer.
Core to Trinity’s ethos is the legion of volunteers who willingly give their time and ensure that we continue to give
very best we can to the community. I applaud and salute their commitment and professionalism which is regularly
reflected back to me by many comments from visiting companies and audience members about the warmth and
friendliness of the reception that they receive.
Our Box Office team led by Caroline Elliott continues to be a key interface with our customers and as I tell them
regularly they are my “eyes and ears”. A dedicated team of duty managers and ushers make sure the shows run
smoothly and are another key source of vital information for me in both how shows are received and other issues
around how we operate. I am grateful for their feedback and long may that continue!
Our Volunteer Cinema Technicians are a vital part of ensuring that the expanding cinema, and in some instances
alternative content program, runs smoothly. I’m happy to say that I am a member of this group and regularly
volunteer to run the live theatre screenings.
Lastly – and by no means least - our newly formed gardening group are doing an incredible job in keeping on top
of our wonderful grounds. Speaking as someone who agrees with what Bill Nighy said in the NT live screening of
David Hare’s Skylight “I think gardening should be made illegal!” - I have nothing but admiration for what they do.
We have seen a number of people leave us during the year – all of whom have made a significant contribution to
Trinity.
Francesca Murray Fuentes, our Marketing Officer, left us to train as a theatre director. We wish her well for the
future and will still be in touch with her via the children’s productions that she has been presenting in the autumn
half term. As well as working in the marketing department she has been assistant director to me on two of our
Christmas shows which is an example of where Trinity can offer people opportunities to work in a professional
environment.
30
Claire Donovan our film programmer for the last 7 years decided that it was time for
her to step down to pursue full-time employment. Claire has done an amazing job for us
developing and growing a film audience and consistently programming an eclectic range
of films from the acceptable face of the Hollywood blockbuster to art-house gems. An
audience member said to me “whoever programmes your films has exquisite taste” I’m
sure that everyone would agree!
Henry Pearce left us to re-join his university course and in the year that he was with us
he, along with Theo, made significant improvements in the operation of the technical
department. Paul Mackley joined us briefly as his replacement but unfortunately left in
the New Year as the commute proved too much for him. The short period that he was
with us he made a significant impact as well as being an excellent sound engineer on a
Christmas Carol.
Joanna Holwell our Front of House Manager left us to take up a prestigious position as
Project Manager at Somerset House. Since starting with us in the cafe we saw Joanna’s
capability grow throughout the years culminating in project managing The Big Top summer
event and making a significant contribution to the bar and cafe refurbishment. On the
news of her appointment Margaret – one of our box office volunteers – said to me “that’s
a feather in Trinity’s cap!” I can but agree!
It gives me an enormous sense of pleasure and satisfaction when I see people who leave
us go on to pursue their careers and what they want to do knowing that Trinity in some
small way has facilitated or helped those ambitions.
I must also give particular mention to Sam Farrow and Declan Foster who have jointly
taken on the management of the Bar and Cafe and the early signs that they have been
able to effectively manage costs and margins so that the operation is now delivering a
profit.
We stand poised to face further challenges of reduced funding, increasing costs and
changes in the environment all of which we must respond to positively and proactively
to ensure that Trinity continues its place in the culture and community of Tunbridge wells
and beyond.
I have no doubt that we will come up with exciting and innovative ways to take us forward!
John Martin
Artistic Director
Trinity thanks Tunbridge Wells Borough Council
and Kent County Council for their support
31
Trinity Theatre
Church Road | Tunbridge Wells | TN1 1JP | Kent | UK
01892 678 670 | [email protected] | www.trinitytheatre.net
Registered charity: 1054547