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LONDON SCHOOL OF HYGIENE & TROPICAL
MEDICINE
FACULTY OF EPIDEMIOLOGY & POPULATION
HEALTH
DEPARTMENT OF INFECTIOUS DISEASE EPIDEMIOLOGY
Project Coordinator
FURTHER PARTICULARS
THE SCHOOL
The London School of Hygiene & Tropical Medicine is a world-leading centre for research and
postgraduate education in public and global health. Our mission is to improve health and health equity
in the UK and worldwide; working in partnership to achieve excellence in public and global health
research, education and translation of knowledge into policy and practice.
Founded in 1899 by Sir Patrick Manson, the School has expanded in recent years at its two main
sites on Keppel Street and Tavistock Place. The School’s multidisciplinary expertise includes
clinicians, epidemiologists, statisticians, social scientists, molecular biologists and immunologists, and
we work with partners worldwide to support the development of teaching and research capacity.
Research income has grown to over £85 million per year from national and international funding
sources including the UK government, the European Commission, the Wellcome Trust and
philanthropic sources.
Education programmes have grown to more than 1,000 London-based Master’s and Research
students, 2,900 studying Master’s by distance learning and 1,000 on short courses and continuous
professional development. We have also launched a series of free online courses, and more than
15,000 people registered on the first of these, Ebola in context. Our staff, students and alumni work in
more than 150 countries in government, academia, international agencies and health services.
The School is highly ranked in various university league tables. It was named the world’s leading
research-focused graduate school in the Times Higher Education World Rankings in 2013. In 2014, it
was ranked in the top 10 universities in the world for citation rate by the new EU-supported UMultirank database, fourth in the world for impact in medical sciences by the Leiden Ranking and third
in the world for social science and public health in the US News Best Global Universities Ranking.
According to the results of the UK government’s Research Excellence Framework, published in
December 2014, the School was ranked second overall (after the Institute for Cancer Research) on
the key measure of impact.
THE FACULTY
The Faculty of Epidemiology & Population Health (EPH) houses a large group of epidemiologists,
demographers, statisticians and nutritionists working on issues of major public health importance in
the UK and globally. EPH has approximately 400 staff members organised into four research
departments.
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Department of Infectious Disease Epidemiology
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Department of Medical Statistics
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Department of Non-communicable Disease Epidemiology

Department of Population Health
The Faculty has a teaching programme consisting of ten MSc courses: Epidemiology, Demography
and Health, Medical Statistics, Public Health in Developing Countries (run jointly with the Faculties of
Infectious & Tropical Diseases and Public Health & Policy), Nutrition for Global Health, Reproductive
& Sexual Health Research, Veterinary Epidemiology (run jointly with the Royal Veterinary College),
Global Mental Health (run jointly with Kings College London - Institute of Psychiatry) and the Distance
Learning courses in Epidemiology and Clinical Trials. The Faculty also has approximately 120
research students studying for an MPhil, PhD or DrPH degree.
The Dean of Faculty is Professor John Edmunds.
THE DEPARTMENT
The Department of Infectious Disease Epidemiology (Head: Dr Veronique Filippi) has over 80
academic staff who conduct research on the epidemiology and control of infectious diseases of public
health importance. Work is carried out both in developing countries and in industrialized countries
including the United Kingdom. Research ranges from ecological studies of variations in disease
frequency in different populations, through observational case-control and cohort studies to define risk
factors for disease, to randomised controlled trials to test the impact of specific preventive and
curative interventions.
The Department has major field research programmes in Malawi, Tanzania, Zambia, Ghana, Brazil
and Europe and numerous collaborative projects in other countries in Africa, Asia and Latin America.
Major interests are in the epidemiology and control of HIV and other sexually transmitted diseases,
tuberculosis and other mycobacteria, malaria and other tropical parasites, hepatitis, measles and
other vaccine-preventable diseases, respiratory diseases and gastro-intestinal infections. The
Department is home to the MRC-funded Tropical Epidemiology Group, and a large research
programme on maternal and perinatal health. The Department includes both medical and statistical
epidemiologists, and there is considerable interest in methodological work, including research on
statistical methods, transmission models, genetic epidemiology and immune-epidemiology. There are
strong collaborative links with other Departments across all three Faculties, including with the Clinical
Research and Immunology Departments. The Department has an active research degree-training
programme, with over 40 PhD students.
THE HEALTH PROTECTION RESEARCH UNIT IN IMMUNISATION
The National Institute for Health Research (NIHR) Health Protection Research Unit in Immunisation is
a unique partnership between the London School of Hygiene & Tropical Medicine (LSHTM) and
Public Health England (PHE) creating a dynamic fusion of academic research and public health
implementation that rapidly translates scientific advances in immunization into measurable benefits for
society. It is a £3.5 million award, extending until March 2019, with over 20 scientists across PHE and
LSHTM.
The HPRU in Immunisation monitors the amount of disease that occurs in the population, estimating
the effect of the vaccine on that disease burden using mathematical models, and calculating the costs
and the health benefits of the vaccine programme using economic analyses, within England. The
project uses state-of-the-art electronic health record systems to streamline the evaluation of disease
burden in the population and produce rapid assessments of vaccine impact and vaccine safety. The
project also explores the differences in uptake of vaccines in different groups and research the factors
driving these differences in order to improve vaccine coverage and generate an equitable health
protection system through immunization. Finally, the project investigates the delivery of vaccines
through general practices, pharmacies and schools to work out the most efficient methods for giving
each type of vaccine.
The results of the projects’ work are delivered rapidly to the Joint Committee on Vaccination and
Immunisation, the policy-setting body within the Department of Health, in order to impact quickly on
immunization policy and optimize the vaccine programme in England and Wales.
KEMRI-WELLCOME TRUST RESEARCH PROGRAMME
The KEMRI-Wellcome Trust Collaborative Research Programme (KWTRP) is recognised
internationally within the fields of international public health, clinical tropical medicine, epidemiology
and immunology. The Wellcome Trust of Great Britain is its core funder and it employs over 70
scientists and 40 PhD students.
The Programme is based in Kilifi ≈60 km north of Mombasa on the Indian Ocean coast and is located
adjacent to Kilifi County Hospital where the Programme has undertaken clinical research in children
for 25 years. The Kilifi Health and Demographic Surveillance System (HDSS), the largest of its kind in
Africa monitors births, deaths and clinical events in a population of over 280,000 around the hospital
and is a key feature in the Programme’s scientific capacity. The microbiology laboratory is a modern
state-of-the-art facility with a high throughput of clinical and research specimens in bacteriology and
virology. In addition, it has a Biosafety Category 3 laboratory and ample facilities for PCR diagnostics
and sequencing. The laboratory is GCLP certified and participates in an international QC programme
(NEQAS). It employs approximately 8 laboratory technologists and research assistants. It is the
regional coordinating laboratory for East African surveillance for H. influenzae type b and S.
pneumonia.
The integration of the KHDSS with the Kilifi County Hospital clinical surveillance provides the
infrastructure that underpins a range of epidemiological research activities. The Pneumococcal
Conjugate Vaccine Impact Study (PCVIS) was funded by the GAVI Alliance in 2008 and is designed
to monitor different disease and carriage endpoints before and after introduction of 10-valent
pneumococcal conjugate vaccine in Kenya in January 2011. It is now funded through to December
2017.
THE VACCINE CENTRE
The Vaccine Centre is a collaborative partnership of over 100 scientists hosted by the London School
of Hygiene & Tropical Medicine that aims to improve human and animal health through vaccination.
Specifically the Centre aims to develop new vaccines and evaluate their biological potential, to test
new vaccines for safety, immunogenicity and efficacy, and to valuate and optimise vaccine
programmes and policies.
The Centre looks to achieve this by: forging scientific collaborations between scientists in
complementary areas of discovery; encouraging synergistic thinking across the whole pathway of
vaccine development and deployment, leading to better strategic planning for vaccine research;
training the vaccine scientists of the future and teaching the scientific principles of vaccine discovery,
clinical assessment and programme evaluation; and providing a hub to foster research networks,
international partnerships, and meetings to tackle important challenges in vaccine science and policy.
JOB DESCRIPTION
Post:
Project Coordinator
Responsible to:
Professor Anthony Scott
Grade:
PSP 5
The post-holder will be responsible for the management of the financial, administrative and
communication aspects of the Health Protection Research Unit (HPRU) in Immunisation
project as well as taking responsibility for the timely delivery of the project’s outputs and
deliverables. In addition to this they are also responsible for providing administrative support
for all projects under Anthony Scott, including some overseas projects and also including the
Vaccine Centre, of which he is Director.
Key responsibilities include:
 Managing all non-academic aspects of the HPRU in Immunisation, including assessing
financial progress and negotiating changes in financial arrangements and payment plans with
the funder (National Institute for Health Research) and partner organisation (Public Health
England);
 Responsible for the timely progression and delivery of all deliverables for the HPRU in
Immunisation according to agreed timetable;
 Attending monthly Theme progress meetings to assess progress of Themes and making
decisions on remedial action where necessary;
 Managing budgets for the HPRU in Immunisation, across the three themes and formulating reprofiles where appropriate;
 Coordinating four research projects across three faculties and in two countries with a combined
budget in excess of £10 million;
 Managing budgets for all projects, including monitoring income and expenditure against
budgets and following up on any overspend or underspend; informing PI of decisions made by
you and actions that will be taken and negotiating changes in payment schedules/profiles
directly with funders where necessary;
 Monitoring partner organisation budgets and managing subcontractor reporting processes and
other administrative requirements;
 Preparing financial reports and budget forecasts for all projects;
 Establishing and maintaining good working relationships with funders, individually negotiating
with them on financial, contractual and administrative issues (and for example providing
funders with budget and other reports) and taking responsibility for the smooth coordination of
efforts towards project outcomes across institutions
 Generating weekly orders and quotations for the project site in Kilifi for procurement, (e.g.
software licenses, computers) liaising with appropriate individuals in the School to order items
and process payments; and using the Agresso finance system where necessary;
 Providing administrative support for all team members of all projects and the Vaccine Centre
with regards to the organisation of travel and visa where necessary;
 Updating and developing the HPRU in Immunisation website and Vaccine Centre website with
the assistance of the Vaccine Centre Communications Officer;
 Providing administrative support for new funding applications under Anthony Scott, including
using the pFACT financing tool to create provisional budgets;
 Managing all aspects of the Vaccine Centre, including finances, communications and events
and meetings organisation;
 Acting as a central point of contact for all non-scientific aspects of projects under Anthony
Scott.
Additional Information
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Undertaking other duties as requested by the Chair of Vaccine Epidemiology;
Occasionally visiting overseas research programmes with other staff to provide admin and
financial support.
PERSON SPECIFICATION
This form lists the essential and desirable requirements needed by the post holder to be able
to perform the job effectively. Applicants will be shortlisted solely on the extent to which they
meet these requirements.
Job Title: Project Coordinator
Department/Division: IDE
Competency
Education,
Qualifications and
Training
Experience
Evidence
 Higher education to degree level, or equivalent, or
substantial relevant experience.
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Knowledge
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Personal Qualities
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Experience of promoting excellence in areas of
administration and the provision of support services,
including the setting of service standards and monitoring of
performance;
Proven relevant administrative and organisational
experience, preferably in an academic environment or a
related field;
Proven project management experience, preferably in an
academic environment;
Experience managing projects involving multiple partners;
Proven financial experience including monitoring and reprofiling budgets and preparing financial reports;
Experience in the organisation of meetings and events;
Proven experience of working effectively in a team;
Experience using content management systems;
Experience introducing administrative procedures and
processes effectively;
Proven experience with financial management software
such as Agresso;
Proven experience with project costing tools, such as
pFACT.
Understanding of the Higher Education sector;
Financially literate with sound knowledge of budgeting
methodologies and resource management concepts;
Proven ability to receive, understand and convey complex
information to help others understand;
Proficient in using Microsoft Office packages including
Word and Excel;
Proven ability to assess priorities, manage a busy workload
and meet deadlines.
A high level of accuracy and attention to detail;
Collaborative and flexible approach and ability to work well
and effectively with colleagues from different institutions
and in other countries;
Ability to deal with issues in a proactive and creative
manner;
Display a professional attitude towards colleagues,
students and others;
Excellent written and oral communication skills in English.
E-Essential: Requirement without which the job could not be done
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D-Desirable: Requirements that would enable the candidate to perform the job well
SALARY AND CONDITIONS OF APPOINTMENT
The post is available from 1st August 2016 and is funded until 31st December 2017. Further funding
may be available after this date. The appointment will be made on the School’s Professional Support
Pathway Grade 5 scale £32,647 to £37,477 depending on qualifications and experience. The post
holder will based full-time at the London School of Hygiene and Tropical Medicine, Keppel Street. The
post will be subject to the LSHTM terms and conditions of service. Membership of the Universities
Superannuation Scheme is available.
ASYLUM & IMMIGRATION
The School will comply with the Immigration, Asylum and Nationality Act 2006, which requires all
employees to provide documentary evidence of their legal right to work in this country prior to
commencing employment. Candidates will be required to bring their passport (and visa if applicable) to
interview so that it can be copied and verified.
This role does not meet the minimum requirements set by UK Visas and Immigration to enable
sponsorship of migrant workers. Therefore we cannot progress applications from candidates who require
sponsorship to work in the UK
Further information about Certificate of Sponsorship and eligibility to work in the UK, can be found at:
www.ukba.homeoffice.gov.uk/employers/points