Download Job Title - School City of Hammond

School City of Hammond
41 Williams Street, Hammond, IN 46320
Tele: 219-933-2400
JOB OPPORTUNITY
Job Title:
Payroll Specialist
Job Category:
Classified
Department/Group:
Clerical
Position Status:
Full time
Location:
Payroll Department,
Administration Center
Salary Schedule:
Class V
Step - Clerical Salary Schedule
Reports to:
Director of Business
Services/Grant Management
Contracted days:
230 days
Outside Training Required:
No
Travel required:
None
Effective:
Upon board approval
Application Deadline:
Friday, January 29, 2016
Applications Accepted By:
APPLICANTS MUST COMPLETE AN APPLICATION ONLINE AT:
www.hammond.k12.in.us
Job Description
GENERAL ROLE AND RESPONSIBILITIES:
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Generate payrolls with multiple rates, groups, and pay records
Prepare monthly Craft reports and pay benefits to Unions
Process and collect monthly charges with benefits from schools for reimbursable fund
Prepare, analyze, and distribute financial information for administrative level decision-making
Prepare and distribute directions in a clear and concise format
Participate in decision making
Filing (manual and electronic)
Transmitting, via computer and phone, Federal taxes, child support, Common Remitter Files, etc.
Correspondence (paper and electronic)
Operate office machines and telephone
GENERAL SKILLS AND QUALIFICATIONS:
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Computer literacy (Microsoft suite, internet, outlook, activity calendar)
Ability to use inter-relational software
Ability to determine and initiate more efficient ways of performing task
Ability to learn new software with minimal instruction
Ability and knowledge to train or assist with staff training
Willingness to cross train
Capability to adapt to rapid change
Ability to deal with difficult people and problems in a positive manner
Experience in financial analysis
Ability to handle multiple priorities simultaneously
Ability to extract data and prepare an analysis
SPECIFIC RESPONSIBILITIES IN THIS POSITION:
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Ability to handle a 2500+ employee payroll
Process bi-weekly payroll and dockets
Auditing payroll details from remote sites to verify possible anomalies
Understanding of contract language for payroll, benefit, and severance purposes
Preparation of required governmental reports: retirement, IRS, W-2’s, Department of Labor, etc.
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School City of Hammond
41 Williams Street, Hammond, IN 46320
Tele: 219-933-2400
JOB OPPORTUNITY
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Responsible for maintaining employee and corporation records of payroll changes in rates, locations, budget account
codes, etc.
All other duties as assigned by the Business Department Administrators
Specific Skills and Knowledge for this position:
 Knowledge of computer applications including spreadsheet(s) (formulas, multi-level sorting), word processing, etc.
 Knowledge of FMLA guidelines in relation to payroll reporting
 Knowledge of Indiana law regarding Public Employees
 Experience with fringe benefits, tax sheltered annuities, and garnishment withholdings
 Knowledge of reports as required by the State and Federal Government
 Knowledge of basic accounting, math, and payroll principles
 Knowledge of Federal and State laws governing payment of wages
 Knowledge of Federal and State laws governing the filing and payment of payroll taxes
 Knowledge of customer service principles and techniques
 Skilled in using general office equipment such as telephone, fax, printers, copiers, calculators, and computers
 Skilled in using computer applications such as word processing, spreadsheet and database programs
 Skilled in setting up and maintaining computerized data and accounting records
 Ability to communicate effectively with others, both orally and in writing
 Ability to establish and maintain effective working relationships with those contacted in the course of work
Qualifications and Education Requirements:
High School Diploma or equivalent, 2 years of general secretarial experience. Supervisory/office management experience
preferred. Bi-lingual abilities would be considered an asset.
Personal Attributes Desired:
 Dependability
 Confidentiality
 Trustworthy
 Professionalism
 Detail orientated
 Ability to maintain composure in stressful situations
 Ability to work independently
 Ability to communicate and serve a diverse population
 Ability to organize and prioritize
 Ability to multi-task
 Ability to meet assigned deadlines
Physical Requirements:
Candidate should be physically capable of successfully performing the essential functions of the position.
It is the policy of the School City of Hammond not to discriminate on the basis of race, color, religion, sex, national origin, age, or disability in its programs or
employment policies as required by the Indiana Civil Rights Act (I.C. 22-9.1), Title VI and VII (Civil Rights Act of 1964), the Equal Pay Act of 1973, Title IX
(Educational Amendments), and Section 504 (Rehabilitation Act of 1973).
Last Updated By:
Department of Human Resources
Date/Time:
01/15/2016
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