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UNICEF Office: Change Management Office, New York Headquarters
Consultancy Assignment: SAP FI/CO/FM/New GL Functional and Technical
Analyst with VISION ERP Project
Background
The objective of the VISION ERP Project is to replace the "legacy" SAP ERP HQ system and the field Offices
System ProMS with the VISION ERP system that will support modified business processes in the HQ locations
and about 160 field offices. The ERP platform is SAP. The scope of the ERP system includes Finance,
Logistics, Funds and Grants Management, HR and Payroll, and Project Management. The project is in the
second cycle of the integration tests. The VISION ERP will go live in January 2012.
Responsibilities
The consultant will work under the supervision of VISION Finance Technical team leader. Assignment will
include:
1. Responsible for the configuration in AR, AP, GL (including New GL), AA, Cost Centers, Internal Orders,
WBS Elements (Project Systems), Travel Management, Banking (Automatic Payment configuration and
automated bank reconciliation). Performed the configuration or provide instructions to other team
members or short-term consultants; coordinate the activities and tasks with other functional/technical
teams.
2. Lead the technical work of the implementation of the SAP NewGL. Perform or oversee configuration,
testing and documentation tasks and follow up on the tasks to Finance technical team members
assigned to the project.
3. Design system support to meet the business requirements as specified by the IPSAS Project. Provide
guidance and recommendations based on previous experience in other international organizations that
have implemented IPSAS.
4. In collaboration with other team members and SMEs, design the financial periodic processes.
5. Take over from the SAP Finance Technical Lead the responsibility for the entire Finance system
functionality during the third test cycle (after the initial two integration test cycles have been completed
successfully).
6. Learn the project standards on the SAP development environment, project planning and status
reporting, documentation, test tools and test procedures.
7. Validate completeness of required documentation and identify the gaps in documentation or
functionality, provide solutions for identified gaps.
8. Produce and maintain up-to-date and complete functional specifications for enhancements,
customizations, reports and forms.
9. Perform analysis of functional/technical implications of specific functional requirements, including the
ones related to change requests.
10. Provide guidance on SAP best practices and solutions for specific functional requirements based on
original blueprint and scope documentation.
11. Support and coordinate activities during the Integration Testing Phase, User Acceptance Testing, and
Audit system reviews. Ensure testing plans and documentation are kept complete and updated,
including the IPSAS-compliance evaluation criteria. Test the system functionality and reports dependent
on the NewGL implementation and IPSAS requirements.
12. Support and provide input for design, testing and setup of Authorization roles and profiles for Finance
functionality.
13. Provide guidelines and input to the data migration and cleanup activities. Validate the data migration
procedures and the migrated and created data in Finance area.
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14. Work closely with other functional/process team members and integration analysts to facilitate project
progress and ensure delivery of an integrated system
15. Lead, facilitate and conduct system design sessions with functional and technical teams and business
SMEs, and meetings on business issue resolution. Document meetings and decisions as required.
16. Create Business Process Procedures, Configuration Documentation, Functional Design Specifications;
17. Provide input to the user training: into the development of the training package and training delivery, in
particular, in relation to IPSAS and NewGL.
18. Lead User Acceptance Testing of the Finance functionality.
19. Produce high quality and on-time project deliverables using a Solution Manager /ASAP methodology.
20. Provide training for the HQ SMEs and other key users and field trainers.
21. Provide user support (Tier 2 and Tier 3, as required) during the go-live period.
Competencies
Professionalism: Knowledge and experience in the use of SAP. Knowledge of the UN system's policies and
procedures; analytical skills and ability to identify problems and propose solutions; conscientious and efficient in
meeting commitments, observing deadlines and achieving results; shows persistence when faced with difficult
problems or challenges; demonstrated ability to provide leadership and take responsibility for incorporating
gender and diversity perspectives into substantive work.
Leadership: Managerial, leadership and organizational ability. Proven ability to conceptualize, innovate, plan
and execute ideas as well as to impart ideas to others.
Planning and Organization: Demonstrated ability to independently organize, plan, develop and integrate several
programmes/activities, with both attention to detail and the broader context.
Teamwork: Strong inter-personal skills demonstrated by the ability to lead and gain the assistance and
cooperation of others in a team endeavour; ability to build trust and develop and maintain effective work
relationships in a multi-ethnic environment with sensitivity and respect for diversity.
Communication: Excellent communication and negotiation skills, including ability to defend and explain difficult
issues with respect to key decisions and positions to staff, senior officials and members of intergovernmental
bodies.
Judgment/Decision-making: Strong, sound and mature judgment and decision-making skills; ability to manage
and coordinate many different activities/operations, and to make difficult decisions under pressure;
demonstrated ability to take effective initiative in stressful situations.
Technological Proficiency: Solid computer skills, including proficiency in word processing, spreadsheets, and
presentation software.
Qualifications:
The minimum qualifications required are:
 University degree in Business administration, Computer Science, Information systems management or
related field.
 Experience working in SAP ECC 6.0
 Knowledge of and hands-on experience with the ASAP methodology and Solution Manager
 Minimum 6 years of hands-on experience in configuration in SAP Finance & Controlling, (FI/CO)
Accounts Payable, Accounts Receivable, General Ledger (New GL), Funds Management, Project
Accounting, Asset Accounting, Financial Reporting, Budgeting and Forecasting. Knowledge of multiple
modules preferred.
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Previous Implementation experience of Funds Management, Grants Management, Integration with
Funds Management actuals and budgeting, FM Account assignments and derivations in the
international Public Sector and UN business environment.
Full cycle experience with an SAP implementation, and NewGL implementation in the international
Public Sector organization.
Knowledge of Planning and Budgeting process in a Public Sector scenario. Understanding of public
sector budgeting processes, issues related to multicurrency.
Knowledge of integration with other areas such as MM, SD, Assets, Warehouse Management,
Inventory Management, Project systems.
Very good written and verbal communication skills
Must have the ability to work independently with minimal supervision.
Must have the ability to lead a group of 4 – 6 SAP developers.
Must have the ability to work under pressure, be result-oriented and adhere to deadlines.
Languages
Fluency in English is a requirement.
Management and Supervision
The consultant reports directly to the Technical Manager, VISION ERP Project.
Terms and Conditions
Contract type: Individual or Corporate contract
Duration: Approximately 10 months (May 2011 – Feb. 2012)
Location: UNICEF NYHQ, 633 building
Travel: Office-based, with occasional travel
How to Apply
Please send a detailed comprehensive CV in English by 28 February 2011 to.
NYHQ-CMO-OneERP-Administrator/USA/HQ/UNICEF or to [email protected]
In your response please state your hourly rate and expected reimbursement of travel expenses. The
Organization does not sponsor for the H1 Visa.
Applications must be received by 28 February 2011. Only candidates who are shortlisted will be contacted.
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