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Improve – V:
Pitfalls -- Finding the Time to Implement
Making Time Work for You!
Lori Shipman
NY FarmNet Consultant
415 Warren Hall
Ithaca, NY 14853
1-800-547-3276
Northeast Center
for Risk Management Education
Time Management Quadrants
Urgent
Not Urgent
A.
B.
C.
D.
Important
Not
Important
Time Quadrant Examples
A. Deadlines, emergencies, daily chores

Milking the cows, assistance with calving, harvesting a
crop before a storm
B. Preventative, planning, keeping on schedule

Routine field work, culling cows, program signups
C. In the now, daily activities

Business phone calls, correspondence,
meetings, clean-up
D. Time wasters, fun stuff

Decorating the barn for the holidays, vacation, junk
mail, and spam
Organization System
Farm Owner
Herdman
Milker
Book keeper
 Who does what?
 Matching talents with jobs
 When is it done?
 Deadlines, time of day, seasonal
 How will information flow?
 Milker enters data, herdman reviews, hands receipts to
book keeper for expenses, etc
It Takes All Kinds
 No two people organize alike
 Variation in values
 Variation in brain types
Organizing by Brain Type
 Maintaining Style
Law & Order
Traditional
 Harmonizing Style
Emotional & Communicative
Buddy system
 Innovative Style
Color & Adventure
Try anything
 Prioritizing Style
Thinking & Rational
Delegation
Taken from Lanna Nakone’s book ” Organizing for Your Brain Type”
Organization a Time Saver
 Minimize clutter
Keep/sell or donate /trash
Everything has a place
 Files, box, shelf, toolbox
Time and order
 Events, calendars, paper flow
Task delegation
 Use the best person for the job
and at least one backup
Work with personalities
 Use the strengths and cover for
weaknesses





Be Creative
Balance

Keeping the wheel in balance



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List priorities
Activities that “need” to be done
How will you do this?
Does it fit your values?
Work and family
Help to Prioritize

What’s the Worst that could happen?
Define the task
 How important is it to you
 How important is it to success and health and
safety, business goals, and personal goals
 Does it need to be done now?

Try, Try, Again
 Find something that works
 Evaluate and adopt or Try something else
 Get ideas from others
 Share your successes
The “carry it with you”, nested major project/to-do list:
Two blank sheets of paper folded in half so you end up with 5.5” x 8.5”:
(fold over)
Project 1
-Tactic
-Tactic
-Tactic
- etc.
Project 2
Project 3
One folded half-sheet lists current/upcoming major
projects with room for list of tactics
Project 4
Project 5
This Week’s To-do List
-Mon. blah, blah
-Mon. blah, blah
-Tues. blah, blah
-Tues. blah, blah
-Wed. blah, blah
Other folded half-sheet is a daily to-do list
-Thurs. blah, blah
-Fri. blah, blah
-Sat. blah, blah
Project list nests inside the weekly to-do list
for easy and constant reference. Weekly list
updated Monday mornings. Project list
updated as needed.
Make Time Work for You!
 End in Mind

How do I want to spend my time to meet my
goals?
 Organize

Develop systems, identify places, develop
habits
 Prioritize

Find balance
Finding Balance: What are the Critical Slices in Your Wheel?
Module Objectives:
 Develop an understanding of the need for
and organization system
 Develop an understanding of different
views to organization
 Develop a balance of time
 Priorities
 Develop an environment for sharing tools
and resources for time management