Download General Description of tasks and objectives to be achieved

FAO Representation in Islamic Republic of Iran
VACANCY ANNOUNCEMENT FOR SERVICE CONTRACT (16/15)
Job Title:
Project Assistant- SC4
Duty Station:
FAO Representation
Location:
Tehran, Iran
Expected Start Date of Assignment:
Reports to:
Name:
As soon as possible
Duration:
Title:
One year with possibility of extension
National Project Officer
GENERAL DESCRIPTION OF TASKS AND OBJECTIVES TO BE ACHIEVED
The Project Assistant provides information and operational support for the project assigned. He/she performs a wide range of
routine administrative, financial and clerical functions in support of the delivery of the project.
Reporting Lines
He/she works under the overall guidance of the FAO Representative, the direct supervision of the National Project Officer and in
close collaboration with the project team.
Key Functions:
 Assists in the drafting of the project budget, revisions and amendments;
 Maintains up-to-date filing system of records required for project implementation, and reference records on directives and
procedures relating to field operations work; reconcile operational records with other corporate records of the organization
regarding personnel, budget, training, purchases, contracts and reports;
 Reviews incoming correspondence and identifies action to be taken; prepare replies on routine operational matters;
 Prepares a broad variety of administrative actions necessary for the timely implementation of the project in support to the
supervisor;
 During the absence of the direct supervisor, takes appropriate action in the day-to-day work related to the project activities in
line with the approved work plans and briefs the direct supervisor on return;
 Collects and compiles data on the project activities to support reporting on the project delivery;
 Enters, selects, analyses and summarizes data from various sources, including FAO corporate systems, such as COIN
(Country Office Information System), FPMIS (Field Programme Management Information System), Data warehouse, FAS,
country databases, etc.;
 Supports in project monitoring by maintaining current registers and controlling tools on the status of the project at various
stages; review inputs, expenditures and time frames according to work plans; make necessary abstracts and computations;
detect inconsistencies.
 Assists in the preparation and submission of Quarterly Project Implementation Reports (QPIR) and any other periodic and ad
hoc project reports; Process, format and proof-read reports, documents, publications and correspondence related to the work
of the project ;
 Prepares background material, working papers and tables for briefings, review sessions and meetings;
 Reviews and direct correspondence, answer calls and route queries to appropriate contacts; provide background information;
respond to routine enquiries; and obtain additional information on transactions and operational matters, as required;
 Makes arrangements for meetings, seminars and events: implement logistics, prepare correspondence, compile and distribute
documents, make administrative arrangements;
 Initiates and follow up on administrative and financial actions related to staff management, non-staff support, travel, payments,
and procurement;
 Performs other related duties as required.
QUALIFICATIONS:
EDUCATION:
Secondary school education.
EXPERIENCE:
Four years of Programme/Project experience.
LANGUAGES:
 Excellent knowledge (level C) of English
 Excellent knowledge of the local language (Farsi)
COMPETENCIES





Results Focus
Teamwork
Communication
Building Effective Relationships
Knowledge Sharing and Continuous Improvement
TECHNICAL SKILLS
IT SKILLS:
Ability to effectively use standard office software, such as MS Office (Windows, Word, Outlook, Excel, Power Point, Exchange).
WORK MANAGEMENT SKILLS:
Understanding of the purpose and functions of the technical programme. Knowledge of United Nations/FAO’s operational
guidelines and project / programme management procedures. Systematic and efficient approach to work assignments, good and
analytical ability.
INTERPERSONAL COMMUNICATIONS AND TEAMWORK SKILLS:
A cooperative spirit, flexibility and openness to work in an international environment are needed. Tact, courtesy, cultural empathy
and a high level of trustworthiness are essential personal attributes.
HOW TO APPLY
APPLICANTS ARE KINDLY TO SUBMIT THE FOLLOWING:
Please send your completed P11 form to: [email protected], making sure to mention your full name and number
(V/A 16/15) and title (PROJECT ASSISTANT) in the subject line of your email
ONLY SHORT LISTED APPLICANTS WILL BE CONTACTED
Deadline for application:
03 January 2017