Download Housekeeping

training handout
EMIS PCS: Hints and tips 2012
Use this training handout to discover new hints and tips for using EMIS PCS.
For more information on the procedures involved in the below hints and tips, see EMIS PCS Help.
Housekeeping
1. Change the display configuration in Patient Find
Select Options when in Patient Find and you can configure the display settings i.e. change font
size, and maximum number of patients details displayed.
2. User document information
You can organise Document Information, making it is easier to manage and locate the required
information. From the menu, select Help, and then click Document Information. Create the
required number of new folder(s), and then drag and drop documents into the appropriate folders.
Appointment Book
3. Moving a patient from one appointment to another
To move a patient from one appointment to another (on the same date), press and hold SHIFT
and drag the patient from the existing appointment, then click on the appointment you want to
move them to.
4. Quick keys to view morning/afternoon surgeries
To quickly view morning sessions press ‘M’, to view afternoon sessions press ‘P’, and to return to
the all day view press ‘D’.
5. Displaying text in the status bar
Add text to the green status bar in the appointment book via the practice calendar in appointment
configuration. Right click on the date, select other, then type in the text.
This can be used for various things i.e. notification of staff meetings, duty doctor, etc. The text is
displayed in red in the right hand corner of the status bar.
Registration
6. Configuring registration screens
In registrations you can create/edit your own sections and fields to record additional information
about a patient. For example, when in the registration module, click on config, choose edit
registration type, select the type, configure fields, new field, and then type in the text i.e. Next of
Kin.
Medical Record
7. Templates linked to clinical terms
In the summary screen you can easily access linked templates to the relevant clinical term by
right clicking on the problem in the summary screen and selecting templates linked to this clinical
term. Any templates linked will be listed; you can then select the template. This is useful to add
data into the patient’s record for that specific problem.
8. Free Text Searches
To search for free text or codes within the full history of the medical record you can press W or
click on W-View/Find, and then select 9-Find Code/Term/Text.
9.
QoF Alerts
To view a patient’s QoF alerts you can press CTRL+F5 anytime, and then press enter to close the
alert screen.
Consultations
10. View previous values from the Consultation History screen
To view past results as a value or graph, double-click the required value icon on the Consultation
History screen. You have the option to show tabular or graphical results.
11. Changing the font appearance of your data within a consultation
Use the formatting options in Consultation Mode to make consultation text stand out. You can do
this by doubling clicking on the content bar, you then have the option to select a font colour, make
text bold, underline text, etc.
12. Preset Consultations
You can save consultations and use them as presets. Once you have created the consultation
you wish to save, click K-Presets, select store this consultation as a preset. Anytime you start a
new consultation and wish to use this preset, you simply click K-Presets and then select load a
preset consultation.
13. Quick find for multi-worded clinical terms in Consultation Mode
To search for multi-worded clinical terms, use a forward slash (/) between the words to search for
both words; i.e. ‘bre/lum or ‘bac/rad’.
Prescribing and Dictionaries
14. Drug Synonyms
In Dictionaries, use drug synonyms to group together a collection of drugs used for a particular
complaint, for example, add paracetamol and ibuprofen to a synonym called ‘Headaches’.
When in Prescribing, use the synonym to display the list of drugs you could issue for back pain.
These synonyms can be created via Dictionaries, Practice Synonyms List, New, Add Items.
15. Prescribing Configuration
To change the display order of your current and past medication, click N-Configuration or press N,
and then select General Configurations.
16. Viewing Drug History
A quick way to view the drug history for a specific medication is to double click on the medication
when in the prescribing module.
17. Problem Linkage
You can link multiple medications to one problem by clicking on W-Problem Linkage, or pressing
W, keep your finger on CTRL and select the relevant medications, then drag them over to the
right hand side of the screen and drop them into the problem.
Template Designer
18. Making a master template for all GP Contract templates
Create a new template, and use the Button component to add all GP Contract Templates. Click
on the Button option, and then hover over the area on the template where you would like to put it
and click. You then double click on the button which you have just dropped and select call
template. You then only need to add this template into the template list in Medical Record and
Consultation Mode to have access to all templates.
19. Copy repository to Live Templates
You must remember to update your template repository with any updates to the GP Contract
templates, because EMIS do not do this as standard.
20. Template appearance
Change the background colour of a template to let staff know this is the preferred template.
Practice Documents
21. Documents
If your practice does not have a shared folder on the network for shared documents, such as staff
rotas, protocols, telephone lists etc, then store them in the Practice Documents section. The
documents stored here will be accessible to all practice users and they will be backed up as part
of the regular backup of your clinical server.