Survey
* Your assessment is very important for improving the workof artificial intelligence, which forms the content of this project
* Your assessment is very important for improving the workof artificial intelligence, which forms the content of this project
PHILIPPINE FRIENDSHIP BALLOON FIESTA 2014 April 10 - 13, 2014, Clark Freeport Zone, Pampanga, Philippines Organized by: Department of Tourism and Tourism Promotions Board, Clark Development Corporation, Clark International Airport Corporation, 1st Air Division (600th Air Base Wing PAF) “It’s more than just hot air. It’s a celebration of life amidst adversity.” WORK PROGRAM (updated as of Dec. 27) Project / Activity BALLOON PROGRAM PROPER Air control (by Steve Kim as balloon event director) Issuance of Notice to Airmen (NOTAM) Assign safety officers and launch master (measuring official) Event kit bag Welcome dinner and reception for 400 pilots. Chase crew, VIPs and guests Daily program of activities Accommodation (at least 30 villa-type of accommodation) Assignment of chase crew Inaugural ceremony, April 10, 5:00 a.m. Description Traffic, schedule of flights, daily briefing, competition details, judges, awarding of winners, tethering, media hop-in, night glow / mooring, etc. Advisory to airlines / pilots about the ballooning event (time and location) to avoid air accidents To be handled by Mr. Noel Castro Souvenir T-shirt, map, caps, balloon pins, gift, airmen’s kit, wooden plaque of appreciation, schedule of activities, etc. Set welcome dinner on first day / daily reception / cocktails with VIPs / mayor’s night, president’s night, governor’s night, emcee etc. Organize activities for guest balloon pilots and chase crew with organizers Seek sponsors / complimentary / discounted room rates, preferably one villa per balloon team (about 30 balloon teams) Each crew to be assigned to balloon team Daily flag jump, VIP speeches on first day, In-charge Timeline Remarks Steve Kim During event Category competition, friendship games CAAP / CIAC thru Secretariat / Mr. Kim Angeles City Four Wheelers Club Secretariat One month before event During event Contact CAAP and CIAC One month before event DOT R3 Event manager During event Event manager During event Apr 9 (We) – DOT R3/ Apr 10 (Th) – CDC / Apr 11 (Fr) – CIAC / Apr 12 (Sa) – Gov Pineda / Apr 13 (Su) – Mayor Ed Pamintuan Cultural performances, set venues Event manager During event Steve Kim Event manager During event During event Safety and measuring team PECTO / DOT R3 / Letters to be sent to Fontana, Montevista Villas, Holiday Inn Steve Kim Event Manager (balloon site) Awarding / Farewell party (April 13, Sunday) security and safety, PAF brass band, cultural performances, media presence, media shoot, motorcade around Balibago For balloon pilots, chase crew and organizers, venue, sponsor of cocktail party, presentation of plaques of appreciation, VIP speeches, cultural performances To seek funding for prizes / allowance Event manager During event DOT – R3 Two months before event Seek PAL and UPS sponsorship for cargo and plane tickets for pilots, customs check-in / clearance, consignee, etc. coordination with DMIA and NAIA for release of cargo (envelope and basket) Seek sponsorship from Petron for propane, coupon for chase crew vehicles (diesel) Breakfast and lunch TPB / DOT / Event manager Three months before event Write PAL (Ramon Ang) thru Sec. Jimenez Write UPS for countries without PAL route / PETCO Event manager / Secretariat Secretariat Two month before event One month before event Write Petron (Ramon Ang) Set regular meetings with organizers, committees, sponsors, concessionaires, etc. Staff, clerks, encoders, graphic artists, parking attendants, security staff, garbage attendants, portalet staff, etc. Temporary office at DOT R-3 (Marlim) Secretariat / Event manager DOT R-3 Four months before event Two month before event Weekly DOT R-3 Event manager Office equipment Letterhead, event logo and tagline, schedule of activities Computers, printers, phones, scanners, etc. Articles of Incorporation / Bylaws Non-stock non-profit organization Event manager Two months before event Two months before event Two months before event Two months before Awarding of cash prizes for balloon competition (1st-$3,000 / 2nd-$2,000 / 3rd$1,000) including $1,000 allowance for technical staff (max 5 pax) Cargo shipment to Clark (envelope and basket) from point of country origin to NAIA or CIAC Supply of propane fuel for balloons and diesel / gas for chase vehicles (4x4) Daily breakfast at balloon launch area SECRETARIAT Schedule regular meetings with committees Sourcing of manpower Office rent / location Event requirements (Admin) DOT R-3 Hosted by Mayor Ed Pamintuan / awarding of plaques / cultural show / cocktails / speeches Launch site at PAF hangar DOT R3 Commission graphic artist DOT R3 Non-profit foundation PECTO SEC Registration Register with SEC Event manager Registration with BIR, printing of official receipts Bookkeeping / Accounting / Cashier Issue official receipt Event manager Checking account, cashiering, issuing official receipts, bank deposits Sponsors for dinner hosting, hotel sponsors, exhibitors, sellers, sponsors, participating agencies (customs, immigration, DFA, etc.) Directional signage from main gate to site Secretariat Stage for announcements / performances and demonstrations Information center for queries, distribution of sked of acitivities, complaints For rent (4 units to be used for 2 months) Event manager Donation boxes at entrance gates Parking fee (cars and buses) Uniform T-shirts and caps for committee and volunteers Rent golf carts for mobility Internet Connection / Wi-Fi at the venue For victims / survivors of Typhoon Yolanda P50 for cars and P100 for buses For all committee members and volunteers / staff Secretariat Secretariat Secretariat For committee heads and officers For use of media, Secretariat and public Secretariat Secretariat Event website development Online info on the details of event (how to register, location map, sked of activities, event info, etc.) c/o PETCO Seek concessionaires to occupy booths, set rental fee structure Operation of booth, operating hours, disallowed, exclusivity, etc. Event manager Prepare letters to sponsors / agencies / concessionaires, etc. Directional / traffic signs inside Clark Stage / platform at site with sound system Set up information center / complaint action center Vehicle utility rental TRADE FAIR (MERCHANDISING) Booth rental / assignment / concessionaires In-house rules and regulations Event manager Secretariat Event manager / Secretariat Event manager Event manager event Two months before event Two months before event Before and during event Three months before event Non-profit foundation / PETCO PETCO PETCO Letters already prepared / DOT R3 to send letters One month before event During event DOT R3 / Seek sponsors /Hotel Sogo (?) Sponsor: San Miguel Corp. During event DOT R3 2 months before event During event During event One month before event During event One month before event Two month before event DOT R3 Two weeks before event Two weeks before event DOT R3 / PETCO Target 400 tents (food and trade) Add: security deposit (in case of violations) / refundable DOT R3 CDC and DOT R3 DOT R3 DOT R3 (Seek sponsor (Globe or Smart) PETCO / Visitmyphilippines Zoning plan (launch site, exhibit area, parking, spectators area, VIP area, traders, food plaza, etc.) Concessionaires’ ID / access pass / ingress and egress forms Electrical / lighting / fixtures FOOD PLAZA Booth rental / assignment / concessionaires Rules and regulations Zoning plan Concessionaires’ ID / access pass Electrical / lighting / fixtures / water source ENTERAINMENT / SPECIAL EVENTS Fireworks display Inflatable swimming pools Air-conditioned tents (3 units) Live TV show coverage Cook-off competition (Best of Capampangan Cuisine) Daily concerts (San Miguel Corp) Live mascot dinosaurs and horses Kite flying / Lights in Flight LGU festival / Street dancing contingents Placement of booths (time and motion) Event manager Two weeks before event CDC / DOT R3 ID and access pass for ingress / egress of equipment Lights, outlets, bulbs, transformers, etc. Event manager / Secretariat CDC One month before event Three days before event DOT R3 / PETCO Seek concessionaires to occupy booths, set rental fee structure Operation of booth, operating hours, disallowed, exclusivity, etc. Placement of booths (time and motion) Event manager Target: 200 booths (tents) PETCO Add: security deposit (in case of violations) / refundable / PETCO PETCO ID and access pass for ingress / egress of equipment Lights, outlets, bulbs, transformers, etc. Event manager / Secretariat CDC Two weeks before event Two weeks before event Two weeks before event Two weeks before event Three days before event Daily fireworks during or after daily night glow Seek sponsor, with entrance fee For VIPs, Balloonists and crew, public (with entrance fee) Unang Hirit Hotels and restaurants in Clark and Angeles City Event manager Event manager Event manager During event During event During event Event manager Event manager First day During event DOT R3 PETCO DOT R3 (Contact JP canvass and Don King) San Miguel / PETCO CILA / HARP Battle of the Bands Event manager Kiddie corner and horse-back rides / demonstration Sale and kite games for public Seek support from LGUs to do daily performances Event manager Event manager During event (daily) Clark Dino Island / El During event Kabayo Kite Team Phils During event ATOCEL During event CDC / CIAC DOT R3 / PETCO DOT R3 / PETCO Sponsor: San Miguel Corp. DOT R3 Ticket selling for rides DOT R3 / Jing Torno DOT R3 / ATOCEL (Michael Palispis) Photo contests c/o Taisho Pharma (Bonamine) Participation of photo enthusiasts / professionals, seek company sponsors Company - sponsored During event Organize Korean / Japanese community Assns RC aeromodelers demonstration / national congress To provide cultural performances during event Secretariat Conduct of national congress / flight demonstration Ultralight Show Flight demonstration / Rides c/o Erwin Dematera(natl president) Angeles City Flying Club c/o Erwin Dematera (director) TRI-MEDIA RELATIONS Tri-media ad placements / press releases One month before event One month before event DOT R3 / Subic Bay Photo Society (Cleo Nodado / Roy Van Morales) Cultural shows DOT R3 (Angeles Aviators Assn.) c/o RD Tiotuico One month before event DOT R3 (Angeles Aviators Assn.) c/o RD Tiotuico Seek media sponsors, place ads on regular basis, radio and TV announcements, include all sponsors’ name and logo in press statements Set schedule in Manila and Pampanga / Clark Event manager Three months before event PETCO Event manager PETCO Press kits and ID Seek contract with MNTC to post billboard along NLex Distribute press ID and kits Event manager / MNTC Event manager Media room with equipment / supplies Set up media booth on-site Event manager Media coordinator / head / staff Assign / appoint media coordinator Event manager Screening and accreditation / ID Identify bona-fide media Event manager House rules Develop rules for covering event Event manager Three months before event Three months before event One week before event Three months before event Three months before event Two weeks before event Two weeks before event Fun fly at malls and public forum months before the event Offer kids and guests educational clinic on the Event manager Three months before event Three months PETCO / Steve Kim Schedule of press conferences Billboard/ flyers inside NLex MARKETING AND PROMOTIONS Ballooning events Balloon Discovery Center (malls) Event manager PETCO / CDC / MNTC PETCO PETCO PETCO PETCO / DOT R3 PETCO PETCO / SM / Marquee sports of ballooning (optional) SPONSORSHIP PACKAGE Committee assignment / head before event Assign committee chairman Event manager Sponsorship package / letters Prepare and distribute packages to prospective sponsor companies Event manager Contracts Prepare and sign contracts with sponsor companies PAL, San Miguel, Petron, Purefoods, Ayala Goup, Globe / Smart, Fontana, Montevista, Holiday Inn, HARP, CILA Event manager Post all billboards and tarps around the event site as promised, build huge billboard to post all sponsors logos Event manager Three days before event CHASE CREW (ANGELES CITY FOUR WHEEL DRIVE CLUB) Balloon assignment Two-way radio communication (optional) Entrance / Exit gate Event director to assign crew per balloon team For efficient communication in harsh situations Assign a gate exclusive to chase crew only Steve Kim ACFWDC Event manager Meals Contract Food for chase crew and their staff Prepare contract Event manager Event manager Schedule of activities Distribute sked of activities, set meetings Event manager Event kit: ID / souvenir T-shirt/ cap etc. Offer souvenirs for a challenging experience as tokens of appreciation Seek funding support Event manager During event During event Two weeks before event During event Two weeks before event Two weeks before event Three days before event Separate entry point for chase vehicles Secretariat Target sponsors (physical set up) Setup sponsors’ billboard, tarps Proposed funding assistance @ P500,000 for fuel, meals, etc. Entry gate for chase crew (exclusive) Event manager Three months before event Three months before event Three months before event Three months before event Secretariat PETCO PAL, San Miguel, Petron, Purefoods, Ayala Goup, Globe / Smart, Fontana, Montevista, Holiday Inn, HARP, CILA PETCO Rooms, fuel, physical arrangements, sound systems, tents, tables and chairs, diner hosting, etc. PETCO / CDC Noel Castro / Steve Kim CDC (security) DOT R3 PETCO PETCO DOT R3 / PETCO Out of proceeds from event Two weeks before Traffic route for chase vehicles / event seek advice from CDC police CDC / DOT R3 Manning of entry and exit gates with detectors, no harmful instruments DOT R3 / PAF SECURITY AND SAFETY / MAINTENANCE Hire security agency Sign contract Event manager Two weeks before event Seek support from PAF 600th Air Base Wing 600th ABW Rules and regulations To be announce during event, distribute to public Event manager Fences and barricades Seek service provider to fence off area for public and for ballooning Designate viewing area and parking lanes, designate traffic enforcers Rent portalets and position in strategic places San Miguel Corp. One month before event Two weeks before event Three days before event Two weeks before event One month before event During event Zoning of public viewing area and parking Portable toilets Clean up operation (post-event) Parking area (personnel, signage, lights, stubs) P50 – cars and P100 - bus Hire services of utility personnel to pick up garbage at the venue during and after event Seek support from Marco Polo Riders Club Event manager / Secretariat Event manager / Secretariat Secretariat c/o Romy Anicete One month before event CDC / PAF CDC Coordinate with CDC Safety Dept. CDC / DOT R3 In cooperation with CDC / DOT R3 CDC / DOT R3 / PAF