Download Key Duties - St. Basils

JOB DESCRIPTION
Job Title:
Finance Officer
Report to:
Finance Manager
Location:
St Basils, Heath Mill Lane, Deritend, Birmingham, B9 4AX
Salary:
Scale 4, Point 18-21, £16,941 - £18,882 per annum, pro rata
Hours:
18.75 hours per week
Job Purpose
To provide specific accounting support, and to assist the Finance Manager in the production of
periodic reports.
Key Duties







Entering information from standard schedules into the Rent Accounting System ensuring that
the computerised rent records are kept up to date and accurate in the following areas: tenant
movements, cash received, HB receipts, Social Services and all other types of rental income.
Processing the weekly rent debit and to make any adjustments to rent and service charges as
and when required.
Processing all rental income received and payments made into the computerised accounting
system and to check the system total to the batch totals.
Preparation of Sales Invoices as requested and posting invoices onto the Sales Ledger and
monitoring debtors.
Posting information from all St Basils cash transactions including Petty Cash, Bank
Transactions, and All Income Types and Cheque payments onto the Computerised Cash Book.
Maintenance and balancing of cash Imprest System ensuring that reimbursements are made
when accompanied by receipts as applicable and correctly authorised.
Data entry from suppliers invoices into Purchase Ledger system ensuring that all analysis of
expenditure is coded correctly and to the relevant departments.
Reconciliation, Accounting and Reporting






To prepare and process monthly/quarterly journals for posting to the Pegasus Opera, Nominal
Ledger.
To prepare monthly bank reconciliations for all St Basils accounts, by checking the bank
statements received to the Cash Books and by investigating and highlighting any differences.
Reconciliation of Supplier Statements on a monthly basis
Reconciliation of Fundraising Income on a monthly basis
Reconciliation of petty cash to Nominal Ledger on a monthly basis
To maintain independent and up to date records on spreadsheets of individual projects rent,
1


service charges and utilities information, donations and grant income and to utilise this as a
secondary control to the computerised accounting system.
Production of schedules for management and committees including occupancy, arrears,
payments and cash received.
Preparation of reports as required.
Dealing with Queries


To liaise with project staff on a daily basis to ensure that all paperwork required is accurate and
received by specified deadlines.
To resolve and action any queries that may arise from project staff and Managers appropriate
and relevant to the role.
General









To act as cover for other members of staff within the department as deemed appropriate by
senior staff
Process any correspondence appropriate to role.
Ensure that the manual of procedures is adhered to as far as financial matters are
concerned, keeping abreast of any changes to the manual as and when they occur.
Promote good practice and equal opportunities and diversity in all aspects of the post
holders work
To be responsible for the health, safety and welfare of yourself and others at work.
Any other duties relevant and appropriate to this post as directed by senior staff.
It is expected that the post holder will not pursue any other paid employment which would
interfere with the proper discharge of their duties.
To consult with Line Manager when involved in any campaigning issues as a representative
of St Basils or other agencies.
Any involvement with the media should be discussed with and co-ordinated by his/her Line
Manager and/or the agency's Marketing/Communications Officer.
Condition of Employment
Wherever you are initially based, it must be recognised that the company reserves the right, giving
reasonable notice, to re-locate the post holder, dependent on the requirements of the Agency, at
any time.
All employees MUST abide by the Terms and Conditions as per St Basils Staff Handbook and
Equal Opportunities & Diversity Policy document.
Holiday Entitlement:
25 days per annum plus 11 statutory days, pro rata, per annum.
Hours of Work:
18.75 hours per week, which excludes daily half hour for lunch. Evening / weekend work may
be required and will be compensated with time off in lieu in negotiation with Line Manager.
2
Interviews:
To be arranged
Unsuccessful candidates
Please note: applicants, who have not been contacted within 6 weeks of the closing date,
should be aware that unfortunately, they have not been successful in their application.
3
PERSON SPECIFICATION
Applicant should ensure that they address the requirements of the post within their application.
Essential
Requirements
Desirable
Requirements
How
Identified
EDUCATION QUALIFICATIONS
English Language and Maths to GCSE C
above or equivalent
√
Keyboard Skills
√
Application
form
√
Studying A.A.T. or equivalent
WORK EXPERIENCE
√
√
√
Application
Form
Flexible in approach to work
Numeracy
Ability to work to tight timescales and
maintain deadlines
Understanding of spreadsheets and
bespoke accounting packages
Knowledge of and commitment to
E.O.P/Anti-Discriminatory Practice
SKILLS
√
√
Application
Form
√
Interview
√
Test
Team work skills
Ability to relate to those in authority
Ability to relate to young people
Ability to keep accurate records
Ability to absorb technical information and
utilise effectively
Good verbal communication skills to deal
with employees, managers and external
individuals and organisations.
Ability to manage conflict
MOTIVATION
√
√
Commitment to task
Commitment to ideals of the organisation
Self reliance
Stress tolerance
Commitment to learning and personal
development.
√
Previous Finance Office Experience
Sales Ledger
Book keeping
SPECIAL APTITUDES & KNOWLEDGE
√
Application
Form
√
√
Interview
√
√
√
Interview
√
√
√
√
4