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PAON Board Retreat July 15, 2006 Members present: Mike Krumlauf, Claudette Varricchio, Paula, Muehlbauer, Maria DeCarvalho, Leslie Greenberg, Georgie Cusack, Kim Scott I. Secretary’s Report-Georgie reported that meeting minutes will be posted to website by Mike after confirmation by board members. II. Treasurer’s Report-Maria reported that we currently have $17,527.00. We sent $4555.66 to the ACS National Office. Leslie gave Maria checks for two grants that the chapter received from ONS. Georgie spoke with Angie Stengel. Breast cancer Grant must be used this year for the Sibley initiative. Chemotherapy-induced nausea/vomiting grant may be used next year with course. We are allowed to charge additional money for chemo course as per Angie. III. Membership Report-Kim reports that we have 100 members currently on the roster. However about 20 of them do not belong to national. Kim has sent out reminder emails to join National ONS. Two nurses came to OCN Review course and paid $80.00. These nurses were encouraged to join ONS within one week for free membership as a marketing strategy, and they responded favorably. Mike and Georgie to revise brochure for membership. Maria, Kim and Paula to target local hospitals and MD offices regarding recruitment for membership and dinner meetings. Georgie to check with Karen O. to see if she has list of local hospitals and DON’s that we can target. IV. Program Chair Report-Leslie reports that the following meetings have been planned: A. August 9-Tragara B. October 11-Abraxane for Breast Cancer C. December 5-ONS sponsored-Cancer in the Elderly-Speaker TBD D. Jan/Feb-Glaxo Smith Kline E. March-Co-sponsor with DC chapter-time/place and speaker TBD F. Received two awards from ONS-Chemo induced Nausea and vomiting$7200.00 and Community Breast Cancer Outreach-$3700. Will use first award for OCN review course and second award with outreach event on October 21 with Sibley Hospital. G. Chapter to sponsor Leslie for Health Policy Award-Leslie to send position statement and CV to Claudette who will write up nomination. H. Board discussed adding 2-3 people to committee to assist Leslie with activities V. Nominating Committee Chair Report-Claudette clarified positions for 2007. Treasurer-Maria will run again in 2007 for treasurer. Secretary okay until next year as we don’t want both positions in same year. President-electGeorgie spoke with Angie Stengel and she said it would be okay for Mike to continue as President until May 2007 and Paula to continue presidency for all of 2008, since NIH Ethics Department caused us to switch out positions. Call for nominations goes out on September 15 with due date of September 30. Candidates to submit education and short bio of why they want to be in position. Ballot to be sent out in early October with target of having process completed by early November. New positions take place in January 2007. Georgie to send brochure to Claudette after revised by Mike and Georgie. VI. Director at Large Report-Kathy was formally thanked for all of her work in assisting with events in last year. VII. Web Site Administrator Report-Mike to continue as administrator and we will open up to members to see if anyone is interested in assisting with web development. Mike working on newsletter to distribute to group. PAON looking into developing our own web page. Mike will report back to group. VIII. Action Items A. Strategic plan-reviewed and updated-see attached. B. Officer positions available-see Nominating Committee report C. Needs assessment-A needs assessment is required through ONS Georgie sent an email to Angie to see if it has to be yearly, or if we may conduct every two years. Our next scheduled assessment will be in 2007. Claudette to receive copy of template from Georgie. D. Oncology Review Course-Date set and confirmed for March 3-4, 2007. Separate date set for September 8-9, 2007 pending confirmation of site. Mike to check status of Suburban for event. Save the Date email to be sent out in November 2005 for both meeting dates with the following information: Date, Time, Cost, Number of CEU’s available. Leslie to check status of how grant money is to be allocated. Are we allowed to charge for course, etc. E. Penta Chapter Event-scheduled to be given again in 2008 for PAON. No info yet from this year’s meeting planners. F. Lance Armstrong Foundation-Paula to check on initiatives offered through organization and opportunities to work with them through PAON. Board thinking that we may donate money from New Year’s Eve event between Lance Armstrong Foundation and National Coalition for cancer Survivorship. Claudette to check with NCCS about their guidelines. G. Kim reported that Caddies really wants to have New Year’s Eve event with us. Mike, Kim and Claudette to go to Caddies to meet with Ron about event. Board discussed having Kim as lead, but asking her to delegate out activities where she needed assistance. Kim states needing assistance with the following: I. Letters to sponsors pre and post event II. III. Pickup of donations on week of event Others things as assigned Board discussed charging $100-$150.00 per person and including buffet stations, open bar and smaller silent auction