Download skills based volunteer infomration packet

SKILLED VOLUNTEER PROJECTS
Community Partner Application
This packet has been developed to assist you in creating a plan for a Skilled Volunteer
Project for your organization. Successful completion of the packet will ensure that we
match you with an individual who has the skills needed by your organization, and one
who can contribute to best meet your objectives.
PART ONE – Position Development Worksheet This section takes you through a
series of questions to help you formulate the project/work assignment and other considerations
important to success. This information will assist you in completing the Position Profile on page 3.
The Project/Work
What do you hope to accomplish with your project/assignment?
____________________________________________________________________________
How will the successful completion of the project/work impact your organization?
____________________________________________________________________________
The Outcomes
What are the desired outcomes of the project/work?
____________________________________________________________________________
How will you and the volunteer know you were successful?____________________________
Stakeholders
Who has a vested interest in the outcome of the project/work?
_____________________________________________________________________________
How will you and the volunteer work to involve stakeholders?
_____________________________________________________________________________
Orientation and Support
How will the volunteer be prepared for the work and oriented to your organization?
___________________________________________________________________________
Who will supervise and be the contact point?
___________________________________________________________________________
Communication
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What are the mechanisms you will use to maintain effective communication with the volunteer?
____________________________________________________________________________
Will he/she need access to group email?
____________________________________________________________________________
Work Location
Can the volunteer perform part or all of his/her work remotely? If so, what?
__________________________________________________________________________
Reporting
What reports/status updates will be expected by your organization and/or stakeholders?
__________________________________________________________________________
In what form, and how often? _________________________________________________
Schedule
What is your anticipated timeline for the project/work to be completed?
__________________________________________________________________________
Are there event dates, grant timelines or other details that might impact the project scope or
schedule? _________________________________________________________________
Tools/resources
Are there specific software, tools or other supplies that the volunteer needs, and who will
provide?
__________________________________________________________________________
Budget
Are there expenses associated with this project? (Be sure to think about staff time, software
licenses, etc.)________________________________________________________________
Is you organization in a position to pay a small stipend to the volunteer, reimburse mileage, etc?
________________________________________________________________________
PART TWO – Defining the Skills Needed
Following is a list of skill sets that may be required of candidates for your organization’s Skilled
Volunteer Project position. As part of our matching process, we will also ask candidates to
identify their skill sets and their level of expertise. Please indicate your needs in the box as
follows:
X - skills are critical to success in this role
 - skills would enhance success but are not critical
Computer Programming/IT:
Database Development/Management
Networking
Software/Hardware Installation
Software/Hardware Needs Assessment
Troubleshooting
Programming
Other
Organizational Development:
Change/Conflict Management
Financial Management/Accounting
Human Resources
Program Development/Evaluation
Strategic Planning
Technical Design/Facilitation
Event Planning
Fundraising/Grant Writing
Public Relations, Communications & Marketing:
Communications Planning
Web/Graphic Design
Media/PR Campaigns
Branding
Market Research
Public Policy (501c3 Only)
Social Media
Public Speaking
Other
Training, Curriculum Design & Facilitation:
Training for Staff on: __
___________
Training for Volunteers on: __
Training for Clients on: __
_______
__________
Other
2
Leadership Development
Attorney/Paralegal
Office/Clerical Support
Mentoring
Trained Medical Professional:
Dentist
Doctor
Mental Health
Nurse
Pharmacist
Emergency Tech
Veterinarian
Other trained medical professional
PART THREE - Position Profile (will be shared with the volunteer and will drive your development of
a work plan for the individual.) If you already have a position description for this existing role in your organization, please
attach it.
Organization Name:_____________________ Reports to:_________________
Your Organization’s Mission/Purpose:_________________________________
_______________________________________________________________
_______________________________________________________________
Skilled volunteer position title:______________________________________
Description of the project/work to be completed by the volunteer:
_______________________________________________________________
_______________________________________________________________
_______________________________________________________________
Dates of Service needed: Start______________ End____________________
Position Responsibilities: Describe how you see the volunteer utilizing key skill sets
from Part Two to achieve desired results in your organization.
Example #1: Utilizes strong organization and PC skills to develop a
database for tracking and managing volunteers.
Example #2: Utilizes financial planning skills to develop and implement
a budget format and reporting tool for the organization.
1)
2)
3)
4)
What are the benefits of participation for the volunteer?
________________________________________________________________
________________________________________________________________
Key outcomes/deliverables of this project/work assignment? How will you
describe success?
________________________________________________________________
________________________________________________________________
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