Download Compliance Monitoring - Official Administration

ON-SITE COMPLIANCE MONITORING
I.
ADMINISTRATION: QUALITY INDICATORS
S/F
S/F
S/F
Please review the statements below and indicate if the local program
has the administrative policy or process in place by checking “yes” or
“no.”
The local program…..
1. Has a process for observing and evaluating instructional staff.
2. Has a process to identify and update staff certifications.
3.
4.
S/F
S/F
S/F
S/F
S/F
S/F
S/F
S/F
S/F
S/F
S/F
L/CBO
L/CBO
L/CBO
EPM
EPM
5.
6.
7.
8.
9.
10.
11.
12.
13.
14.
15.
16.
17.
18.
19.
Has a process for requesting teacher waivers that includes what
has been done to try to secure certified teachers.
Maintains strong linkages and collaborations with community
agencies and organizations to identify student support services
and provide services and/or referrals (e.g., SC Works, VR, WDB,
Post-Secondary Institutions, Social Services).
Has policy in place for the use of paid & unpaid non-certified
teachers, tutors, and volunteers.
Has updated plans (as applicable) for state-funded initiatives:
YAP, CRC, Non-State Corrections, EL/Civics, AE/Family Literacy
Collaborative, and VR.
Has updated plans (as applicable) for state-provided software and
online materials (ex., ITTS, News for You, KET).
Has a process in place to provide an environment that includes
complying with fire and safety laws.
Has handicapped-accessible facilities.
Has well-lit, adequately ventilated facility.
Has a process for reconciling district dropouts.
Has knowledge of the district's policy for classifying students as
11th or 12th graders.
Has a process for receiving approval to serve students < 18 years
of age.
Has a library/internet service available for High School Diploma
students.
Has applied for alternative funding sources (grants) other than
SCDE grants.
Has a job description for all employees.
Has a policy regarding student management and discipline.
Has evidence that the Superintendent(s) is knowledgeable of
current AE policies, procedures, and practices.
Conducts annual program surveys that include staff and students
L/CBO = Local/CBO Board Decision
EPM = Effective Program Management
DOCUMENTATION REQUIREMENTS
YES
NO
N/A
1.
2.
3.
4.
Completed staff observation sheets or completed district observation forms.
List of certified employees, copy of current certificates, and process for communicating
certification renewal deadlines.
Written process for requesting teacher waivers that includes the number requested and
number approved (copy of approval letter).
Current MOAs and collaborative agreements (min. of 5; one must be with Technical
College, SC Works, VR (when applicable).
5.
Written process describing supervision and group size limits.
6.
Written updated plans for each (as applicable) and desk audits.
7.
Written updated plans for each as applicable.
8.
Copy of emergency evacuation plans, escape routes posted in all rooms & offices and
accommodations for disabled individuals at all AE sites.
9. Observation of facility / facilities for adequate handicapped-accessibility.
10. Observation of facility / facilities for adequate indoor & outdoor lighting and ventilation.
11. Written policy regarding reconciling district dropouts.
12. Copy of the district's policy.
13. Written process for receiving approval to serve students <18 years of age, with a list of
the students and their School Board Approval Form.
14. Observation of library or internet services for High School Diploma students.
15. List of approved grants (amounts optional).
16. Written job descriptions.
17. Written policy regarding student management and discipline.
18. Written summary of meetings/correspondence with Superintendent(s) to include dates
and topics discussed.
19. Copy of survey summary and/or analysis of results. Survey instruments must be
S/F = State/Federal Requirement
Revised for 2016 - 2017
ON-SITE COMPLIANCE MONITORING
EPM
EPM
EPM
EPM
EPM
to review and update the program plan and policies to ensure
they reflect student needs and goals. Community surveys are
also recommended.
20. Has evidence that staff is knowledgeable of current policies.
21. Has a list of initiatives that have been implemented within the last
four years.
22. Has marketing strategies and signage that are used to promote
the program.
23. Has a HSED tracking process.
24. Has received awards or recognitions (program or personnel) that
promote the adult education program locally.
L/CBO = Local/CBO Board Decision
EPM = Effective Program Management
available to LPR Team.
20. Staff handbook with staff sign-off sheet that acknowledges that staff member has
received, read and understands policies.
21. List of initiatives that have been implemented within the last four years.
22. Description of program promotion strategies and hard copy examples. Observation of
signage.
23. Written procedure for HSED tracking process.
24. List of awards or recognitions received by the program director, staff or students.
S/F = State/Federal Requirement
Revised for 2016 - 2017