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Project Planning & Initiation Yvonne Parle Senior Consultant peritia Project Management www.peritiapm.com [email protected] A recent history of Project Management - People & Events Frederick Taylor (1856 – 1915) – the Father of Management as epitaph The “Taylor model” Henry Gantt (1861 – 1919) construction of US Navy ships Dr. W. Edwards Deming (1900 – 1993) – the Father of Quality Deming 14 Points management theory Yvonne Parle, peritia Project Management - 10th May 2004 A recent history of Project Management - People & Events World War I - large scale manufacture and technology invention e.g. tanks and flight World War II – Better, faster ships and planes, radar, jet engines, first computers The Space Age – First computers with transistors appeared in 1954 Mainframes The Silicon Chip 4GLs Yvonne Parle, peritia Project Management - 10th May 2004 Project Planning & Initiation “If you plan for nothing – you will surely get there” Define the job in detail Get the right people in the right roles Estimate the time and costs Break the job down using the XX hour rule Develop project standards Establish a change procedure Agree on Acceptance criteria Yvonne Parle, peritia Project Management - 10th May 2004 Project Definition (Buttrick 2000) If you don’t know why you are doing the project, consider terminating it If you don’t know what you are delivering, regard your costs and timescales as unstable and your risk high If you don’t know when it will be done, carry out more investigations until you do If you don’t know how you will approach the project, regard risk as high and investigate further Yvonne Parle, peritia Project Management - 10th May 2004 peritia Project Management Detailed planning approach 90% planning, 10% execution Why do I need to write it up? CTRs (Cost, Time, Resource sheets) XX Hour Rule CTRs are used as Checklist for completeness Clear communication document Input to Kick off Meeting Progress reporting Yvonne Parle, peritia Project Management - 10th May 2004 Concert Project Review of Sample CTR Fill out Event Planning CTR together Complete CTRs for Group 1 - Catering Planning and Performer Planning; Group 2 - Security Planning and Venue Hire Planning Yvonne Parle, peritia Project Management - 10th May 2004 Concert Project (+15 mins) Join the plans together in sequence Review overall plan together using Why What When How What do we still not know? What should we do next? Yvonne Parle, peritia Project Management - 10th May 2004 Project Planning & Initiation Criteria checklist Has a project definition been written, reviewed by the stakeholders and approved by the project sponsor Have the benefits been fully assessed and quantified wherever possible Do the benefits match the needs? Have all the risks been identified and categorized? Has a comprehensive and satisfactory work breakdown been developed? Does the work breakdown reflect the deliverables to be produced? Are all key logical relationships between projects and activities clear? Has the plan been developed to minimize or offset the risks? Yvonne Parle, peritia Project Management - 10th May 2004 Project Planning & Initiation For each deliverable, check Are the project deliverables relevant and are they feasible both to produce and implement? Have quality criteria been established? Is it clear who is accountable for preparing each deliverable? Is it clear who will review the deliverable prior to signing off acceptance of each deliverable? Is it clear who will sign off each deliverable? Has sufficient time been allowed for reviewing/amending each deliverable? Yvonne Parle, peritia Project Management - 10th May 2004 Project Planning & Initiation Any questions? Contact me on [email protected] Good Luck! Yvonne Parle, peritia Project Management - 10th May 2004 References Text A guide to the Project Management Body of Knowledge (PMBOK Guide) 2000, PMI Project Management – Best practices for IT Professionals, 2nd edition, Murch, Richard, 2001, Prentice Hall The Interactive Project Workout, Buttrick, Robert, 2000,Prentice Hall Yvonne Parle, peritia Project Management - 10th May 2004 References Websites Project Management Institute www.pmi.com Gantthead www.gantthead.com Thomsett www.thomsett.com.au ProjectNet www.projectnet.co.uk The International Project Management Help Desk www.geocities.com/Athens/Delphi/8390 Yvonne Parle, peritia Project Management - 10th May 2004