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Supplies in the ICU Stephanie Allen-Wang Sukanya Bhattacharya Sarah Manning Temidayo Yembra Problem Statement SAW, SB, SM, & TY 10/21/2010 Problem Statement Nurses spend excessive time retrieving supplies from the supply room SAW, SB, SM, & TY 10/21/2010 Problem Statement • Errors are made when charging supplies to patients o o Either patient or medication names Right drug , Right dose, Right time, Right route SAW, SB, SM, & TY 10/21/2010 Problem Statement • There is a lack of equipment to carry & store supplies o o o Minimize waste of supplies Medication usage control Inventory control SAW, SB, SM, & TY 10/21/2010 Problem Statement • Inventory records do not match actual supplies available • There is a lack of fail-safe mechanisms concerning inventory tracking SAW, SB, SM, & TY 10/21/2010 References Omnicell Inc, "Orange Regional Medical Centre Selects Omnicell to Maximize Medication Management", 2010 ORMC switched to Omnicells to: • Maximize inventory • Enhance safety • Increase medication security SAW, SB, SM, & TY 10/21/2010 References M. Shepley "Predesign and Postoccupancy Analysis of Staff Behavior in a Neonatal Intensive Care Unit" in Childrens Healthcare Volume 31, Issue 3, 2002 • Location of a supply room in a NICU, alone, does not decrease time in activity involving supply storage SAW, SB, SM, & TY 10/21/2010 References J. Reiling, R. Hughes, M. Murphy - The Impact of Facility Design on Patient Safety in Patient Safety and Quality: An Evidence-Based Handbook for Nurses • Architectural design on patient safety is important • Improving physical environment, mproves patient and nurse outcomes SAW, SB, SM, & TY 10/21/2010 References J. Collins - RFID Cabinet Manages Medicine in RFID Journal Inc, 2005 • Using RFID enabled cabinets • Automatically track when medical equipment is removed • Reduces false-positives in inventory tracking SAW, SB, SM, & TY 10/21/2010 References M. Freize, A. Carlo "A Case for Inventory Control", 2001 • Enhancing medical service and quality • Effective inventory management systems • Organized maintained by o Color-coding o Labeling SAW, SB, SM, & TY 10/21/2010 Solution • Enhance Omnicell design and process • Patient safety o o Compartment door opens Guiding Light • Inventory Control SAW, SB, SM, & TY 10/21/2010 Omnicells • Typical Process 1. Swipe employee badge 2. Enter patient name 3. (Enter item) 4. Open Door 5. Remove supplies 6. Press corresponding button 1 time for each item 7. Close door 8. Swipe out/end session SAW, SB, SM, & TY 10/21/2010 Solution – Patient Badge SAW, SB, SM, & TY 10/21/2010 Solution – Color Code Supply Areas SAW, SB, SM, & TY 10/21/2010 Solution – Use RFID SAW, SB, SM, & TY 10/21/2010