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Avatar ICD-10 Upgrade and Enhancements Project January 22, 2014 Planning Phase Presenters: Terry Reusser, Michael Snouffer, Jeff Esquibel Avatar/myAvatar Overview Medical record and billing system used in seven facilities across the state First implemented at NMRC in 2001 Original project know as Facility System Enhancement Project (FSEP) Rolled out to remaining facilities over a three year period Last major upgrade in 2011 FBMC, NMBHI, NMRC, NMSVH, SATC, Turquoise Lodge, LLCP Facilities provide psychiatric, long-term, rehabilitative, behavioral health and drug treatment programs Platform conversion from AIX to Windows New hardware All application modules and components upgraded in preparation for myAvatar Newest version called myAvatar Needed for ICD-10 Will run on existing hardware Project Overview Business Objectives Upgrade Avatar to myAvatar to meet federal required ICD-10 code sets for HIPAA covered entities. Implement enhancements to myAvatar. Train all staff on the use of both the new version of myAvatar, enhancements and ICD-10 coding. Technical Objectives Create requirement, configuration documents and timeline. Implement myAvatar upgraded in test environment. Develop test plan and scripts. Execute test scripts in test environment. Track and fix defects. Upgrade myAvatar upgrade in production. Develop test plan and scripts for enhancements. Execute test scripts in test environment. Track and fix defects. Implement myAvatar enhancements in production. MyAvatar Enhancements Laboratory Information Management System (LIMS) for use at NMBHI Order Entry for all facilities Order Connect for use at NMBHI Incident Tracking for all facilities Web Services for all facilities Project Highlights Funds requested for this certification: $0 Funds requested in Initiation Phase: $190,000 Project Management and IV&V Project Phase Certification Request: Planning Project Start Date: December 2013 Project End Date: March 2015 Total project value: $590,000 Total expended to date: $0 Completed Initiation Phase Activities Project Charter and initial Project Management Plan completed High level scope and schedule defined Project team initiated Budget initiated Project governance established Planning Phase Activities Vendor contract in negotiation Detailed Schedule, Budget and Communication Plans near completion Finalize project team Resources identified and committed Project management search initiated IV&V contract in negotiation Tentative Project Timeline Questions?