Download Introduction to Access

Introduction to Access
Chapter 13 pages 1-4
What is a database???
Related information is stored in databases
All SC student information is stored in a student
data base called eSchool
A single piece of information is called data
Can be text (name), number (grades), photos,
(ID pics), e-mail addresses, and other things
Access is a database program
Can create tables, queries, forms and reports
Page 13-1
Purpose of a database
Store related data
Organize, sort and retrieve data
Grades can be sorted and retrieved
Parts of a Database
Forms
Queries
Tables
We will start
with Tables
Reports
Parts of a Table
Fields – how a table is organized
Stores data
**In a good database a field stores 1 piece
of data
Primary Key – a field that can hold only
unique data
Records – a group of related fields
page 3-4
Field Names should be
Descriptive
Unique (but understandable)
Short (but understandable)
Use complete words
Avoid symbols
Good field names:
Bad field names:
• Firstname
• Name
• Lastname
• Phone #
Field Types
Text field – store (letters, symbols, words,
numbers or combinations)
Number field – stores ONLY numbers
Date/time fields – stores date OR time
Currency fields – stores dollar amounts
Memo fields – stores multiple lines of text
**AutoNumber – automatic number
generated by Access.
Field Format 13-3
Determines how data is displayed
General number
Fixed
Percent
Standard
Data/time
Review the Vocabulary
 Database
 Data
 Access
 Table
 Field
 Field name
 Field type
 Table
 Record
 Primary key