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CENTRAL PIEDMONT COMMUNITY COLLEGE Sara Graham, Project Director Central Piedmont Community College Charlotte, NC [email protected] 704/330-6394 STUDENT ACCESS Session Goals At the end of the session you will be able summarize: ◦ Useful features of StudentAccess in preparing the APR ◦ The strengths and weaknesses of StudentAccess ◦ Additional features of StudentAccess What is StudentAccess? A database designed for TRiO program Tracks student and program information for the Department of Education’s Annual Performance Report Is useful for daily data-entry tasks and routine reporting purposes Based on Microsoft Access Database Student Access Student Access is able to serve multiple users Is password protected for security purposes Users have access to the program files (front end) and the data files (back end) of the database Student Access System Requirements ◦ ◦ ◦ ◦ Microsoft Windows 2000 or higher Microsoft Access 2000 or higher 128 MB RAM Network required for multi-user function Disk Space Requirements ◦ 10MB for the program file ◦ 100MB database file for 5,000 students ◦ Shared network drive for multi-user functionality Multi User System General Information • Basic components to Student Access • Student Information • Counseling • Tutoring • Administrative • Utilities • Reports Main Menu Screen Student Information Student Information Demographic information Academic information Student Term information Year Information Screen Counseling Contacts Counseling Comments Tutoring Tutoring form is meant to assist Tutor Coordinators track tutoring information ◦ ◦ ◦ ◦ Student assigned to the tutor Tutor schedules Tutor payroll/timesheets Student tutoring requests Admin Menu • • • • Add or delete student Workstation Settings Database Settings Database Information Utilities • Multiple Student tool • Inventory Manager • Annual Performance Report Reports • 11 different Types of Reports Available 11 types of reports available Easy to Use Dynamic Report Generator Create a variety of reports quickly and easily. Additional Features Annual Performance Report Generator Real-time: Database Advanced Import Option Annual Performance Report Annual Performance Report Real-Time A Microsoft Access file that is linked to Student Access Data file Create your own reports and queries Advanced Import Option This is a special feature that requires assistance from Heiburg support staff to write a special report. It is an import feature that pulls data from the college database into the StudentAccess data file Student Access PRO’S AND CON’S Pro’s Easy Annual Performance Report creation Can customize the database to suit program needs Have access to the real time tables and can run special queries Advanced Import Option can connect the college database for data input to Student Access Con’s Need basic knowledge of Access Databases Potential for data entry errors The size of the database can slow down the computer support HEIBERG CONSULTING Support Updates are timely – no charge for updates APR updates happen quickly, but even if the update is not available, Access can be adapted to fit the APR fields Remote Desktop Support Free Trial Download https://studentaccess.com/downloadlite.aspx Heiberg Consulting, Inc. 800.801.1232 [email protected] CENTRAL PIEDMONT COMMUNITY COLLEGE Questions?