Download Moultrie Tech

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Our Team
About Moultrie Technical College
Purpose
Challenges
Solution to problem
◦ Microsoft Access
Value to Moultrie Tech
Value to team
Screenshots of Database
What we learned
Key Take-Aways
Project Sponsors
Emily Watson (Archway Professional, Colquitt County Services) and Ken Strickland
(Vice President for Administration Services, Moultrie Technical College) provided
professional advice on any questions or information we needed throughout the
project.
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Constructed in 1964
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Unit of Georgia Dept. of Technical and Adult
Education
◦ As Moultrie Area Vocational-Technical School
◦ Renamed: November 20, 2000
◦ Staff: 140+ full-time
110 part-time
◦ Enrollment: 2000+
 Serves: Colquitt, Tift, Turner, and Worth counties
 Strives to promote:
 Individual student development
 Improve quality of life in communities they serve
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Moultrie Technical College currently uses Excel to
manage their physical assets. With five campuses
within a four county region, it has become difficult
to effectively track their assets from a single set of
spreadsheets.
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This has created the need for a unified, globally
accessible database-driven system. A feature that
Moultrie has allocated is to facilitate an internal
transfer or a location change, with an approval
process.
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We compiled the current spreadsheets into a single
user-friendly database called Microsoft Access.
◦ Also provided is a search and update capability to
more efficiently manage and track inventory across
campuses.
◦ Current inventory of Moultrie Technical College:
 Furniture items
 Campus locations
 Department inventory
 Asset management data
 Vehicle Inventory
Duplicates
Missing Data
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Creation of a database
 Narrowed scope- 534 Excel cells
Scheduling
Data itself
◦ Organization of data
◦ Duplicates
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A relational database management system.
Provides:
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Overview video
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◦ Fluent user interface.
◦ Easy tracking of information.
◦ Ability to collect and update form information
directly from the source.
◦ Accessibility to and use of information from
multiple sources.
◦ Easy to learn its use and manage.
◦ Availability of product support.
Our database provides:
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Easy access for various
departments in each of
their campuses
Enhanced security by
implementing a
user/password
function
Streamlined
information
Activity control
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Ability to update
information in a timely
manner
Improved historical
perspective
Augmented
productivity
Consolidation of data
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Experience with working
on a project with
deliverables, milestones,
and an actual client.
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Enhanced team-building
skills.
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Experience with what it is
like to work for an actual
business or company.
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How to create a system
that effectively stores and
organizes data for the
Moultrie Technical College
and what it requires to
sustain their system.
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Learned valuable and
applicable skills for
everyday business
problems and became
more familiar with client
interaction and database
design and
implementation.
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Additional experience
with Microsoft Access,
building databases and
developing query
statements.
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How to use forms in Microsoft Access instead of
using SQL
Project management
Data analysis
◦ Reconstruction
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Compiling large amounts of data
Introducing clients to new technologies
◦ 2007 Microsoft Access
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Problem: Moultrie Technical College had
multiple spreadsheets of their campus
inventory.
Solution: Development of a unified, globally
accessible Microsoft Access database.
Value to Moultrie Technical College:
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Easy access for various departments in each of their campuses
Enhanced security by implementing a user/password function
Streamlined information
Activity control
Multiple values to the team.