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2001 NC AHEC ITG Meeting November 1-2, 2001 A. J. “Tony” Kane, MS Assoc. Director, Statewide Information and Technology NC AHEC Program Office 1 Review of CIO and ITG Structure November 1, 2001 9:50 - 10:20 am North Carolina Area Health Education Centers 2 Comparing The CIO & ITG The CIO Group has one representative from every AHEC CIOs can act as filter between ITG & non-IT AHEC groups ITG allows sharing general info among wide IT audience North Carolina Area Health Education Centers Chief IT Information Management Officers Video Sys Admin Support Help Information Desk Technology Network Group 3 AHEC Technology Email Lists (all @listserv.unc.edu) CIO : Chief Information Officers – One “seat” per AHEC + Program Office ITG : Information Technology Group – Superset of CIO List – All technologies: Networking, Admin, Video... ITG-Video : Videoconferencing Workgroup – Currently used for Scheduling AHEC VCR North Carolina Area Health Education Centers 4 AHEC Technology Email Lists (all @listserv.unc.edu) AHEC-Healthstream – Statewide Workgroup on Healthstream topics CASCE_Data_Standards – a.k.a. CASCE Advisory Group – For system-wide standards/change agreement CASCE : All CASCE Users – General announcements regarding updates, scheduled maintenance, etc. North Carolina Area Health Education Centers 5 Review of CIO and ITG Structure Questions? North Carolina Area Health Education Centers 6 Current Technology Issues Facing the AHEC November 1, 2001 11:15 am - 12:15 pm North Carolina Area Health Education Centers 7 Current Technology Issues… Health Insurance Portability and Accountability Act Staying Competitive as a Non-Profit in For-Profit Markets Staying Current with, and Supporting, Ubiquitous Technologies The Unquenchable Thirst for Bandwidth Two Hats and Half a Head North Carolina Area Health Education Centers 8 Current Technology Issues: HIPAA Health Insurance Portability and Accountability Act Standards: Codes, Transactions, ... Premise and Equipment Security Agreements with Partners Authorization, Audit Trails, Disaster Recovery Plans North Carolina Area Health Education Centers 9 Current Technology Issues: Competing Competing as a Non-Profit in For-Profit Markets - Continuing Education Diversification – For Profits: Acquisition – Non Profits: Partnering Working together as a system Sharing resources, expertise North Carolina Area Health Education Centers 10 Current Technology Issues: Staying Current Software, Pulling Along Hardware Personal Digital Assistants (PDA) Wireless Communications Authentication & Authorization Internal Training on New Technologies User Training and Support IP V6 - New Addressing Scheme North Carolina Area Health Education Centers 11 Current Technology Issues: Bandwidth Demand Driven by Applications Merging of Voice, Video, & Data over same physical media Streaming Video on Demand Voice over IP (VOIP) Instant authentication Virtual Private Networks / Storage North Carolina Area Health Education Centers 12 Current Technology Issues: 2 Hats & ½ Head Hat 1: IT the Discipline – Training: Internal and External, Helpdesk Hat 2: IT the Infrastructure: – Planning, Life Cycle Support, Migration... ½ Head: Limited Resources! – Staff: Get/Keep Heads & Filling Them – Hard/Software: Being a Fiduciary Suggested Strategies: Tracking & KISS! North Carolina Area Health Education Centers 13 Current Technology Issues facing the AHEC What else do you see? North Carolina Area Health Education Centers 14 CASCE : How it is working, What it could be doing, and Where it is going November 1, 2001 11:15 am - 12:15 pm North Carolina Area Health Education Centers 15 CASCE: How’s It Going 6 of 9 AHEC Using (2 paralleling) 3 Remaining AHECs Committed by 7/02 #1 Priority: Eliminating Duplicate Entry Statewide Advisory Structure in Place Jim: Fiscal Reporting – Filling gaps that are causing paralleling Rhoda: Partner Reporting – UNC CME Reporting & Pharmacy Query North Carolina Area Health Education Centers 16 CASCE: How’s It Going Performance Problem Summer 2001 – Some regional network issues – Major OIS server issue: 200MHz Pentium OIS Committed to Upgrade by EOY Investigating Migration to AHEC Digital Library (ADL) Server Became viable when ADL Converted from Access to SQL Server July 2001 North Carolina Area Health Education Centers 17 CASCE Technology Overview Central Database SQL Server ODBC AHEC Websites Staff Directory Program Calendar [Future: Reg] EXCEL Data Extraction & Analysis WORD Customized Output SQL Server Login MS IIS / Cold Fusion Demos: Greensboro Northwest HTML / JavaScript LDAP Login Periodic Email Reports: UNC CME, Schools, etc. Hardcopy of Online Reports: Accounting, etc. North Carolina Area Health Education Centers CASCE Web Interface Online Reports: Miscellaneous Operational Web Query Hardcopy of Analysis: Administrative Demo Labels Nametags Form Letters 18 North Carolina Area Health Education Centers 19 North Carolina Area Health Education Centers 20 North Carolina Area Health Education Centers 21 CASCE: What it Could Be.. Dynamic Statewide Staff Directory (check out WWW.NCAHEC.NET) Simple Calendar of CE Programs (demo also on main website) Data Available for Regional Developers – Weblet: Shared Searchable CE Calendar – Library: On-line Transcript of All AHEC CE – Local: Automated Interfaces to …? North Carolina Area Health Education Centers 22 CASCE: What it Could Be.. Nightly Cycle – Backup Production – Restore to Test Production Database – CASCE – Other Realtime Data Development Database – Executive Info System – Data Mining & Other DS North Carolina Area Health Education Centers 23 The Big Picture: Supporting Informed Decisions Program Office & G.A. Regional AHEC Director & Boards Regional Discipline Directors & Advisory Panels Central Administration System for Continuing Education North Carolina Area Health Education Centers data data data 24 North Carolina Area Health Education Centers 25 CASCE: Where is it going CASCE is only the first “view” into a Central Customer Database for AHEC Others to follow: Student Rotations Complete Picture of Services Delivered and Received - centered on the person One of the best, if not THE best databases on Health Professionals in NC North Carolina Area Health Education Centers 26 The Big Picture: A Central Customer Database Organizations ORPCE User Rotations Matriculations People CASCE User HC Programs HCWD User North Carolina Area Health Education Centers CE Programs Customer & Partner Interfaces 27 CASCE: The First Step toward an AHEC Central Customer Database Questions? North Carolina Area Health Education Centers 28 Role of IS in A Central Database November 2, 2001 8:30 - 10:00 am North Carolina Area Health Education Centers 29 What Can You Do? Ensure Fast & Reliable Internet Provide System Analysis Expertise Offer Local Microsoft Office Support: – Word Mail Merging – Creating Excel Web Queries – Excel Formatting, Conversion, Wizards Use Central Data whenever Possible Develop a NC AHEC Generic Weblet! North Carolina Area Health Education Centers 30 How Can You Do It? Using ODBC over TCP/IP, regional developers can access/view the central data Systematic, even Parallel, Development: – Subroutine (not function) calls can be simulated by passing argument in dynamically-built hyperlinks to provide functionality A Searchable, CE Calendar Weblet display calls, i.e. has hyperlink to, ... An Event Detail Weblet, which can “call”... North Carolina Area Health Education Centers 31 What Can You Do? Discussion North Carolina Area Health Education Centers 32