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Create a Table and Define Fields in a New Blank Database with Microsoft® Access 2010 © 2011 Pearson Education, Inc. Publishing as Prentice Hall 1 Create a Table and Define Fields in a New Blank Database with Microsoft® Access 2010 © 2011 Pearson Education, Inc. Publishing as Prentice Hall 2 Save and Close • When you close an Access table, any changes made to the records are saved automatically. • You will be prompted to save changes to design of the table or the layout of Datasheet view. • Saving the entire DB is a different action then saving a table or other object. with Microsoft® Access 2010 © 2011 Pearson Education, Inc. Publishing as Prentice Hall 3 Two views You can manipulate database tables in either DATASHEET view or DESIGN view. I usually use DESIGN view to create fields and their associated properties. Then use DATASHEET view to enter, modify, add, and delete records. with Microsoft® Access 2010 © 2011 Pearson Education, Inc. Publishing as Prentice Hall 4 Create a Table and Define Fields You may use either table VIEW to: • Add fields • Rename fields • Change data types • Change field properties I’ll demonstrate this in DESIGN view and the chapter tutorial will instruct you to do this in DATASHEET view. Both are fine! with Microsoft® Access 2010 © 2011 Pearson Education, Inc. Publishing as Prentice Hall 5 Create a Table In DESIGN View with Microsoft® Access 2010 © 2011 Pearson Education, Inc. Publishing as Prentice Hall 6 Create a Table • Adding data into fields for a record in a table must be done in DATASHEET view. Data is typed in just like data was entered in a Excel spreadsheet. with Microsoft® Access 2010 © 2011 Pearson Education, Inc. Publishing as Prentice Hall 7 Create a Table • Data may also be entered by Importing data from some other source (like an Excel spreadsheet. with Microsoft® Access 2010 © 2011 Pearson Education, Inc. Publishing as Prentice Hall 8 Change the Structure of Tables and Add a Second Table Browse for data to import and then allow import wizard to prompt you. with Microsoft® Access 2010 © 2011 Pearson Education, Inc. Publishing as Prentice Hall 9 Change the Structure of Tables and Add a Second Table • Adding a second table to a database by importing an Excel spreadsheet with Microsoft® Access 2010 © 2011 Pearson Education, Inc. Publishing as Prentice Hall 10 Create and Use a Query via Query Wizard with Microsoft® Access 2010 © 2011 Pearson Education, Inc. Publishing as Prentice Hall 11 Create and Use a Form and Report with Microsoft® Access 2010 © 2011 Pearson Education, Inc. Publishing as Prentice Hall 12 Create a Database Using a Template • A database template contains prebuilt tables, queries, forms, and reports to perform a specific task. – You do not have to create the objects. – All you need to do is enter your data and modify the pre-built objects to suit your needs. with Microsoft® Access 2010 © 2011 Pearson Education, Inc. Publishing as Prentice Hall 13 Organize Objects in the Navigation Pane Objects include Tables, queries, forms, and reports with Microsoft® Access 2010 © 2011 Pearson Education, Inc. Publishing as Prentice Hall 14 Save and Close • When you close an Access table, any changes made to the records are saved automatically. • You will be prompted to save changes to design of the table or the layout of Datasheet view. • Saving the entire DB is a different action then saving a table or other object. with Microsoft® Access 2010 © 2011 Pearson Education, Inc. Publishing as Prentice Hall 15