Download external vacancy announcement no 15-0017603

WORLD FOOD PROGRAMME - RWANDA COUNTRY OFFICE
EXTERNAL VACANCY ANNOUNCEMENT NO 15-0017603
SENIOR PROGRAMME ASSISTANT- M&E
Title:
Level:
Type of appointment:
Duration:
Unit:
Duty station:
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Date of closure:
ACCOUNTABILITIES
Senior Programme Assistant- Monitoring and Evaluation (M&E)
G6
Fixed-term Appointment, G 6
1 year (renewable based on level of performance and availability of
funding)
Programme- M&E
Kigali
02 April 2015
17 April 2015
Under the overall supervision of Head of Programme, and the direct supervision of the
Monitoring & Evaluation Officer, the Senior Programme Assistant (Monitoring & Evaluation)
will be responsible for the following duties:
Database update and development of monitoring tools
 Update database system to adjust beneficiaries’ baselines and typologies, planned rations,
and commodities according to needs and from one year to next, in coordination with M&E
Officer;
 Design monitoring system of newly approved projects, modify end dates when extensions
of projects are approved and ensure correspondence between WFP database and CTS
project codes;
 Assist in the migration to corporate monitoring database / system when it is rolled out;
 Update monitoring tools, including Cooperation Partner (CP) reports, checklists, survey
questionnaires, as required;
Monitor database use and data quality control
 Monitor Sub Office performance in terms of timeliness of data entry into WFP database,
issue reports on missing Cooperating Partner reports and checklist reports by project, by
month, by field monitor and follow up with Sub Office for timely data entry;
 Perform data verification in the system based on the data entered into the database;
 Conduct system and data audit on a random basis as required to ensure data quality and
consistency and follow up on any inconsistencies/discrepancies in data;
 Ensure consistency of data;
Databases maintenance and technical support to staff
 Perform backups of data, perform system/data troubleshooting, minimize corruption
occurrences, and if these occur, recuperate all data using backups and repair database;
 Ensure correct and smooth synchronization of data with Sub Office: check all tables to
ensure no data is lost during synchronization;
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Liaise with relevant colleagues to resolve technical problems when the need arise;
Perform installation and maintenance of WFP database any time a new user is to be
connected to the database;
Data Process/Reporting
 Monitor all activities based on data on WFP database and produce statistics for monthly
monitoring report;
 Ensure regular transmission of distribution data from WFP database, and provide data to
other staff, Regional Bureau, and Headquarters a required;
 Prepare the One UN reporting and enter data on One UN Programme Monitor;
 Provide support to M&E Officer on data collection as necessary and all reporting
activities, including Standard Project Reports, Annual Performance Plan
Capacity building of staff and partners
 Constantly train and give support to WFP staff for data entry and data extraction/reporting
from the database;
 Travel as necessary to Sub-Office to ensure correct data entry and use of WFP database,
and give necessary support;
 Train Cooperating Partner staff as necessary to enhance accuracy of CP reports;
 Update and maintain help files and manual documentation in order to improve users’
knowledge and improvement on system skills;
 Preform other related duties as may be required by the supervisor.
MINIMUM QUALIFICATION
Education:
University degree in one of the following disciplines: statistics, information technology,
economics, agriculture, geography, nutrition, international development or business
administration.
Experience:
At least five years of progressively relevant responsible experience, of which at least two years
closely related to M&E functions
Language Requirements:
Excellent command of English or French (both written and verbal communication) and working
knowledge of the other. A good level in Kinyarwanda.
Skills:
Strong knowledge of data collection, treatment, database management and manipulation
techniques. Advanced computer skills, including at least intermediate skills in windows based
word processing, spreadsheet, database, MS Access, the SPSS statistical program. Working
knowledge of basic statistics.
Added advantage:
Advanced knowledge of MS Access and the SPSS statistical program. Familiarity with
quantitative and qualitative survey techniques. Experience in the design and implementation of
food aid programmes; Experience of working on M&E programmes and in project management;
Experience in conducting Food Security Analysis; Experience in working with International
NGOs, UN Agencies and Government Institutions. Fluency in both English and French.
Application procedures:
http://www.wfp.org/careers/general-service
Step 1: Create your online CV.
Step 2: Click on “Description” to read the position requirements and “Apply” to submit your
application.
NOTE: You must complete Step 2 in order for your application to be considered for this vacancy.
Deadline for applications: 17 April 2015.
If you have any queries relating to this VA please send them to [email protected]
Please note that only short-listed candidates meeting the required qualifications will be contacted.
WFP does not charge fees at any stage during the recruitment process.
Qualified female candidates are particularly encouraged to apply.
WFP has zero tolerance for discrimination and does not discriminate on the basis of
HIV/AIDS status.
Application without all the above requirements will not be considered.
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