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Access 2007 Unit A: Getting Started with Access 2007
TRUE/FALSE
1. More than one person can be entering, updating, and using an Access database at the same time.
ANS: T
PTS: 1
REF: Access 2
2. An Access database may be as large as 200 gigabytes.
ANS: F
PTS: 1
REF: Access 3
3. Tables contain all of the data in the database.
ANS: T
PTS: 1
REF: Access 4
4. The [F2] key switches between Edit and Navigation modes.
ANS: T
PTS: 1
REF: Access 9
5. The Navigation buttons on a datasheet display the total number of fields in the datasheet.
ANS: F
PTS: 1
REF: Access 6
6. Field names appear in the top row of a datasheet.
ANS: T
PTS: 1
REF: Access 4
7. Values in an AutoNumber field cannot be edited.
ANS: T
PTS: 1
REF: Access 13
8. You can move datasheet columns by dragging the field name left or right.
ANS: T
PTS: 1
REF: Access 8
9. The [Esc] key will only affect the current field being edited.
ANS: T
PTS: 1
REF: Access 9
10. Once you have created and named a field, you cannot resize the width of the field in a datasheet.
ANS: F
PTS: 1
REF: Access 8
11. The focus refers to which data you would edit if you started typing.
ANS: T
PTS: 1
REF: Access 6
12. Pressing [Ctrl][;] will insert the current date.
ANS: T
PTS: 1
REF: Access 9
MULTIPLE CHOICE
1. Microsoft Office Access can best be described as ____ software.
a. Spreadsheet
c. Database
b. Presentation
d. Systems
ANS: C
PTS: 1
REF: Access 2
2. Which is NOT a feature of Access reports?
a. Multiple headers
b. Multiple footers
c. Calculations on groups of records
d. The ability to enter data through a data entry screen
ANS: D
PTS: 1
REF: Access 11
3. Which is NOT true about Access?
a. It can be used to arrange data in a variety of ways.
b. It allows links between lists of information.
c. It is able to store any number of records up to 20 gigabytes.
d. Multiple users can simultaneously enter and update data within Access.
ANS: C
PTS: 1
REF: Access 3
4. Which of the following is NOT a way to open Access?
a. From the Start menu
c. From My Computer
b. From Internet Explorer
d. From a shortcut on the desktop
ANS: B
PTS: 1
REF: Access 4
5. A specific category of data such as a customer's name, city, state, or phone number is called a(n) ____.
a. Object
c. Field
b. Record
d. Table
ANS: C
PTS: 1
REF: Access 5
6. A group of related fields, such as all the demographic information for one customer, is called a(n) ____.
a. Record
c. Database
b. Table
d. Object
ANS: A
PTS: 1
REF: Access 5
7. A collection of records for a single subject, such as all of the customer records, is called a(n) ____.
a. Table
c. Element
b. Control
d. Object
ANS: A
PTS: 1
REF: Access 5
8. Tables, queries, and modules are examples of Access ____.
a. Entities
c. Values
b. Objects
d. Controls
ANS: B
PTS: 1
REF: Access 5
9. The term ____ database comes from the fact that two or more tables are linked by a common field.
a. Hierarchical
c. Schematic
b. Network
ANS: D
d. Relational
PTS: 1
REF: Access 5
10. This Access object contains all of the raw data within the database.
a. Query
c. Table
b. Form
d. Module
ANS: C
PTS: 1
REF: Access 11
11. This Access object provides an easy-to-use data entry screen.
a. Macro
c. Table
b. Form
d. Module
ANS: B
PTS: 1
12. Which of the following is not a Data Type?
a. Number
b. Formula
ANS: B
PTS: 1
REF: Access 11
c. Date/Time
d. Text
REF: Access 13
13. A(n) ____ is a collection of tables associated with a general topic such as sales of products to customers.
a. Database
c. Record
b. Field
d. Object
ANS: A
PTS: 1
REF: Access 5
14. In Navigation mode, press [Tab] or this keystroke to move to the next field within the same record.
a. [End]
c. [Down Arrow]
b. [Page Down]
d. [Enter]
ANS: D
PTS: 1
REF: Access 6
15. Press this keystroke combination to move focus to the last field of the last record.
a. [Alt][Ctrl][Up Arrow]
c. [Ctrl][End]
b. [Ctrl][Up Arrow]
d. [Ctrl][Page Up]
ANS: C
PTS: 1
REF: Access 7
16. In a datasheet, which mode assumes that you are trying to change the value of a particular field?
a. Edit mode
c. Update mode
b. Navigation mode
d. Form mode
ANS: A
PTS: 1
REF: Access 6
17. Which shortcut key moves focus to the previous field of the current record?
a. [Home]
c. [Up Arrow]
b. [Shift][Tab]
d. [F5]
ANS: B
PTS: 1
REF: Access 7
18. Which shortcut key moves focus to the first field of the current record?
a. [Home]
c. [F4]
b. [End]
d. [F5]
ANS: A
PTS: 1
REF: Access 7
19. While editing a record, pressing [Esc] a second time ____.
a. Deletes the current field
b. Deletes the current datasheet
c. Removes all data from the current record
d. Removes all changes made to the record you are currently editing
ANS: D
PTS: 1
REF: Access 8 | Access 9
20. Which of the following keys will help you delete unwanted data in Edit mode?
a. [Insert]
c. [Ctrl]
b. [Home]
d. [Backspace]
ANS: D
PTS: 1
REF: Access 8
21. Which editing keystroke deletes one character to the right of the insertion point?
a. [Backspace]
c. [F2]
b. [Delete]
d. [F7]
ANS: B
PTS: 1
REF: Access 9
22. Which data type is used to sequentially order each record added to a table?
a. Hyperlink
c. Lookup Wizard
b. Web
d. AutoNumber
ANS: D
PTS: 1
REF: Access 13
23. Which data type stores only one of two values?
a. OLE object
c. Yes/No
b. Hyperlink
d. Null
ANS: C
PTS: 1
REF: Access 13
24. Which data type links files created in other programs such as pictures, sound clips or documents?
a. Lookup
c. Yes/No
b. OLE object
d. Link Wizard
ANS: B
PTS: 1
25. Which data type stores Web addresses?
a. Lookup Wizard
b. Hyperlink
ANS: B
PTS: 1
REF: Access 13
c. www address
d. HTML
REF: Access 13
26. Item 7 in the figure above is the:
a. Record selector box
b. Navigation bar
ANS: B
PTS: 1
27. Item 8 in the figure above is:
a. The date/time
b. A record
ANS: C
PTS: 1
28. Item 5 in the figure above is:
a. Where a new record would be entered
b. Where a new field would be entered
ANS: A
PTS: 1
c. Navigation pane
d. Focus
REF: Access 7
c. A field name
d. The focus
REF: Access 5
c. A field name
d. The navigation pane
REF: Access 7
29. In the figure above, template 5 represents an example of:
a. Sales pipeline
c. Events
b. Marketing projects
d. Tasks
ANS: B
PTS: 1
REF: Access 5
30. In the figure above, template 8 is an example of:
a. Tasks
c. Issues
b. Events
d. Assets
ANS: A
PTS: 1
REF: Access 5
COMPLETION
1. ____________________ software is used to manage data that can be organized into lists of related
information such as customers, products, vendors, employees, projects, or sales.
ANS: Database
PTS: 1
REF: Access 2
2. An Access database is able to store any number of records up to ____________________ gigabytes.
ANS:
2
two
PTS: 1
REF: Access 3
3. A(n) ____________________ relationship describes when a record from one table is related to several
records in another table.
ANS:
one to many
one-to-many
1 to many
1-to-many
PTS: 1
REF: Access 14
4. The ____________________ View is used to modify and define field properties that are not available in
Datasheet View.
ANS: Design
PTS: 1
REF: Access 14
5. A(n) ____________________ object allows a user to select a subset of fields or records from one or
more tables.
ANS: query
PTS: 1
REF: Access 11
6. A(n) ____________________ object provides an easy-to-use data entry screen.
ANS: form
PTS: 1
REF: Access 11
7. An Access database is called a(n) ____________________ database because more than one table can
share information through a common linked field.
ANS: relational
PTS: 1
REF: Access 5
8. A(n) ____________________ is a spreadsheet-like grid that displays a table's fields and records.
ANS: datasheet
PTS: 1
REF: Access 4
9. When you move around the fields and records of a datasheet but do not change data, you are working in
____________________ mode.
ANS: Navigation
PTS: 1
REF: Access 6
10. A(n) ____________________ field automatically assigns a new number each time you add a record.
ANS: AutoNumber
PTS: 1
REF: Access 13
ESSAY
1. What are the advantages of database software such as Access over spreadsheet software such as Excel?
ANS:
1. Data entry is faster and easier.
2. Information is more accurate, reliable and consistent.
3. Information can be viewed and sorted in multiple ways.
4. Information is more secure.
5. Information can be shared among several users.
6. Duplicate data entry is minimized.
PTS: 1
REF: Access 2
TOP: Critical Thinking
2. The Database window displays the Tables, Queries, Forms, and Reports. Describe what these four
objects represent.
ANS:
A table contains all of the raw data within the database.
A query is a method of asking questions about the data.
A form provides a convenient way to enter data.
A report is a customized format for printing data from one or more tables.
PTS: 1
REF: Access 11
TOP: Critical Thinking
MODIFIED TRUE/FALSE
1. When creating a database using an Access template, you must remember that field names cannot be
altered later. _________________________
ANS: F, can be altered at any time
PTS: 1
REF: Access 12
2. The navigation bar is found at the top of the datasheet. _________________________
ANS: F, bottom
PTS: 1
REF: Access 7
3. You cannot undo a record deletion operation. _________________________
ANS: F, can
PTS: 1
REF: Access 8
4. If Access assumes that you are attempting to make changes to a field value, you are in Navigation mode.
_________________________
ANS: F, Edit
PTS: 1
REF: Access 6
5. In Access, data entry screens are called forms. _________________________
ANS: T
PTS: 1
REF: Access 10
MATCHING
Match the shortcut keystrokes to the correct action.
a. [left arrow]
e. [Home]
b. [Tab]
f. [End]
c. [up arrow]
g. [down arrow]
d. [Ctrl][End]
h. [Ctrl][Home]
1.
2.
3.
4.
5.
6.
7.
8.
First field of the current record
Next field of the current record
Last field of the current record
Previous field of the current record
Last field of the last record
Current field of the previous record
First field of the first record
Current field of the next record
1.
2.
3.
4.
5.
6.
7.
8.
ANS:
ANS:
ANS:
ANS:
ANS:
ANS:
ANS:
ANS:
E
B
F
A
D
C
H
G
PTS:
PTS:
PTS:
PTS:
PTS:
PTS:
PTS:
PTS:
1
1
1
1
1
1
1
1
REF:
REF:
REF:
REF:
REF:
REF:
REF:
REF:
Access 7
Access 7
Access 7
Access 7
Access 7
Access 7
Access 7
Access 7
CASE
Matt wants to create a record keeping system to track the inventory needed to efficiently run his lawn
and landscape business, such as spare parts, gas cans, string trimmers, etc. His crew manager will also
be using the system.
1. Matt is considering whether to use Excel or Access. Which one of the following is NOT a benefit of
using Access?
a. More data storage
b. Multiuser capability
c. Better charting features
d. More reporting features
ANS:
c
PTS: 1
REF: Access 3
TOP: Critical Thinking
Jeff wants to create an Access database of the musical instruments he owns.
2. A Purchase Price field should be which data type?
a.
b.
c.
d.
Text
Number
Monetary
Currency
ANS:
d
PTS: 1
REF: Access 13
TOP: Critical Thinking
3. He has written a paragraph about each instrument’s tonal quality. Which data type should he use to
define the field that will store this information?
a. Text
b. Date/Time
c. Memo
d. Number
ANS:
c
PTS: 1
REF: Access 13
TOP: Critical Thinking