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HOW TO APPLY
ASPCC SYLVANIA
STUDENT LEADERSHIP POSITIONS
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Read the following requirements:
In order to work at ASPCC, applicant must:
 Have a minimum term and cumulative GPA of 2.5 and be in good standing as defined by the PCC
Satisfactory Academic Progress Policy, as well as the PCC Students Rights and Responsibilities.
http://www.pcc.edu/about/policy/student-rights/
 Be enrolled for 6 or more credits at PCC (with at least 4 credits the Sylvania campus per term).
 Attend all mandatory staff trainings listed on this packet.
 All ASPCC Student Employees are required to attend weekly General Council Meetings, which are held
every Monday from 3:00pm – 4:30pm (except for the first week and finals week of the term) starting in
Fall term, 2016.
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Please note that some positions will be required to attend the ASPCC SY Programs Board
meetings as well, which happen every Wednesday from 3:00pm – 5:00pm (except for the first
week of the term) starting in Fall term, 2016.
 Complete and turn in completed application packet; which includes a letter of intent, current resume,
answers to supplemental questions and the application form. Two letters of recommendation are also
required to complete an application packet. These can be submitted with other materials or can be sent
directly to either Stephen Arthur ([email protected]) or Colleen Pittinger ([email protected]) via
the recommenders MyPCC email account.
Mandatory Staff Training Dates
 Dates are subject to change with notice given as soon as possible. Times and lengths of trainings are
generally from 9am – 5pm, but may vary. All mandatory training is paid at the student help rate.
 Mandatory trainings for the 2016–2017 school year are as follows: June 10, June 16, Aug 9, Aug 24–26,
Aug 29 – Sept 1*, Sep 6–9, Sept 12 – 15, Sep 21, Oct 26, Dec 16, March 24, April 25, and June 16
(*Aug 30 – Sept 1 training will be held overnight at Silver Falls Retreat Center).
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Additional mandatory trainings for ASPCC Sylvania Executive Council (Student Body President,
Legislative Director. Programs Director, Administrative Director) are as follows: One week
training during Summer term (dates TBD) and a Winter retreat (dates TBD)
The Student Body President, Legislative Director and Programs Director are also members of
the District Student Council and required to attend all of their meetings, which are generally held
from 9:00am – 12:00pm on the first Friday of each Month from October, 2015 – June 2016.
Non-Mandatory Staff Training Opportunities
Dates are released on individual applications.
 Non-mandatory leadership training opportunities (conferences, workshops) will be announced.
 Non-mandatory training is not paid, though some of the costs associated with the training may be
covered.
Associated Students of Portland Community College Sylvania |2016 – 2017 Application 1
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Choose the position(s) you are interested in applying for:
In order to better understand the positions, please read about how ASPCC works:
ASPCC Sylvania is a unique Student Leadership program whose mission is to enhance campus climate,
engage students on campus and advocate for their interests on a campus, college, state and national level.
ASPCC Sylvania plans, advertises and coordinates cultural, educational, social and recreational opportunities
for students on campus as well as represents the student voice on campus and college committees.
All ASPCC employees help execute large ASPCC events and services, such as the student Book Exchange
and distributing the bi-weekly Potty Press newsletter, as well as duties around the office, i.e. kitchen cleaning
duties. All ASPCC staff must become familiar with office procedures and be willing to help students and staff
with faxes, forms, copying, and general information. All students hired attend the weekly General Council
meeting and all mandatory leadership training programs and events.
Please find in-depth job descriptions for each position listed below by:
 Looking online at www.pcc.edu/resources/sylvania/aspcc and clicking on the “Now Hiring” link.
 Picking up a hard copy of the Job Description copies at the ASPCC front desk in CC 101.
The positions on ASPCC Sylvania Student Leadership Team for the 2016 – 2017 academic year are:
EXECUTIVE COUNCIL
Student Body President
(20hrs/wk)
Events & Programs Director (20hrs/wk)
Legislative Director
(20hrs/wk)
Administrative Director
(20hrs/wk)
Student Organizers
(15hrs/wk)
Executive Assistant
(15hrs/wk)
STUDENT REPRESENTATIVES
Clubs Assistant
(15hrs/wk)
International Student Ambassador
ADMINISTRATIVE SUPPORT
Graphic Designers*
(15hrs/wk)
Marketing Specialist
(15hrs/wk)
* submit example(s) of your work using Adobe InDesign, Illustrator, Photoshop. This may done in a single or multiple pieces
and should include an accompanying document describing which programs were used and in what manner.
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Application Materials:
Letter of Intent
Applicants are required to write a letter stating their intent to apply for a position(s) at ASPCC. Applicants
should state the position(s) they are applying for, experiences that have prepared them for those positions and
what they would like to achieve by participating in the ASPCC Sylvania Leadership Program.
Associated Students of Portland Community College Sylvania |2016 – 2017 Application 2
Letters of Recommendation
Each applicant is required to provide 2 letters of recommendation written on their behalf by a PCC
Administrator, Staff or Faculty Member. Applicants who have never attended PCC may have references from
high school or college faculty or staff from another college, previous employers, or personal references (not
family or friends).
Resume
Applicants are required to submit an updated resume that may include current contact information, previous
and current employment history, volunteer commitments, interests and other information that the applicant
deems to be applicable.
Supplemental Questions
Applicants are required to answer supplemental questions as part of the application process. The answers to
these questions should be typed in a legible font and not exceed one page per question, for a total of 3 pages
maximum.
F.E.R.P.A. Release Form
The Federal Education Right to Privacy Act (FERPA) was enacted to protect students’ personal and academic
information. In order to be considered for a position, ASPCC needs to be able to verify an applicant’s personal
contact information and academic records. Therefore applicants will need to sign a FERPA release for ASPCC
to access the following information. Applicants must be (or plan to be) enrolled in at least 6 credits at the PCC
Sylvania campus for Fall, Winter and Spring terms in the 2015-2016. Applicants must also have a 2.5 GPA to
be considered for a position, and maintain a 2.0 GPA to retain that position.
Work Sample Submission (Graphic Designers only)
Applicants for the Graphic Designer positions must submit example(s) of their work using Adobe InDesign,
Illustrator, Photoshop. This may done in a single or multiple pieces and should include an accompanying
document describing which programs were used and in what manner. Submissions can be either print or
submitted electronically.
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Application Timeline:
 This is an open enrollment process. The ASPCC Sylvania Executive Council decides when to open a
new hiring pool and will promote available positions across campus with an application deadline at least
two weeks after first posting positions. Once this deadline has passed, applications can still be
submitted. However it is up to the discretion of the ASPCC Sylvania Hiring Committee whether or not to
grant interviews to applicants who submitted applications after the deadline. Interview preference will
always be given to applicants who turn in completed application materials prior to the application
deadline.
 After scheduled interviews are completed the hiring pool is officially closed. All applications received
after this time will be held until the ASPCC Sylvania Executive Council decides to open another hiring
pool. At which time all applicants will be contacted to affirm their interest and to schedule an interview.
 To ensure full consideration for the Spring hiring pool for the 2016–2017 academic year, completed
application packets must be submitted by April 29th, 4:00pm in CC101. The sooner the application
is turned in, the more likely the applicant will receive the interview date and time of their preference.
Applications received after the deadline may be considered if the hiring pool is still open.
 After applications are screened, applicant may be invited to a 2-hour interview on the week of May 4
th
and/or May 11th. If you cannot attend one of the interview times, you will not be considered for
employment. Interview dates will be assigned upon verification of an applicant’s completed application.
 New staff member paperwork is due to CC 101, before the student can work at ASPCC.
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About the Selection Process:
 The selection committee will be comprised of Student Directors and other ASPCC team members not
applying for a position, ASPCC Sylvania Director of Student Life and Leadership, and (optionally) other
PCC Faculty or Staff as approved by ASPCC Executive Council. This student committee is trained on
PCC’s Affirmative Action Policy and equal opportunity hiring practices.
 ASPCC Sylvania advisors screen applications prior to interviews, checking confidential information such
as grades and any disciplinary action at PCC. Applicants who pass the initial screening will have their
application and supplemental materials reviewed by the selection committee.
 Candidates that pass the initial screening will be contacted (via phone or MyPCC email address) to
confirm their participation in a 2-hour group interview held at the PCC Sylvania campus. An average
group interview is 8-10 people.
 Group interviews are composed of two parts. In the first part, applicants will be asked a series of
questions (provided 15 minutes before the start of the interview). For the second part of the interview,
candidates will be placed into groups of 4-5 to complete a group activity.
 At the end of the interview, applicants are notified about the next steps in the hiring process and offered
an opportunity to ask the committee any questions about the selection process.
 After all interviews are completed, the selection committee reviews all application materials and
interview performance when considering applicants for positions.
 Please note that applicants are not allowed to contact members of the hiring committee, with the
exception of the Student Leadership Coordinator, with questions regarding the interview, their
performance or whether or not they are being considered for a position.
 In the case of ASPCC Sylvania Executive Council positions, the selection committee may request that
applicants attend a second interview.
 The selection committee reserves the right to offer positions to applicants that they did not originally
apply for.
 The Selection Committee Chair, and an ASPCC Sylvania Director of Student Life and Leadership, will
notify the candidates of the selection committee’s decision.
Associated Students of Portland Community College Sylvania |2016 – 2017 Application 4