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Operation management: forecasting techniques Forecasting Technique College of Business Administration BUSI 3321- Operation Management 201 Dr. Dalia Younis Spring 2012 Done by: Elham Al-Bokhari 200801550 (list of figures, literature review, case study 123, appendix A, and references) Malika Al-Sharif 200801556 (executive summary, introduction, recommendation, and conclusion) 1 Operation management: forecasting techniques Table of context List of figures and tables……………………………………………………………3 Executive summary…………………………………………………………………4 Introduction……………………………………………………………………………6 Literature review…………………………………………………………………7 Case study 1…………………………………………………………………………13 Case study 2…………………………………………………………………………22 Case study 3…………………………………………………………………………..24 Recommendation…………………………………………………………………27 Conclusion………………………………………………………………………………29 Appendix A………………………………………………………………………….30 References ……………………………………………………………………………….33 2 Operation management: forecasting techniques List of figures and tables Figure 1: the needs for marketing forecasts figure 2: methodology tree of forecasting Figure 3: average forecasting error Figure4: Theil’s inequality coefficient Figure5: average forecasting error Figure6: MAE in the 18 month Figure 7: Mean Absolute Error Figure 8: MAE in the 18 month Figure 9: Average Forecasting Error Figure 10: MAE in the 18 month Figure 11: Mean Absolute Error Figure 12: MAE in the 18 month Figure 13: Mean Absolute Error Figure 14: Theil’s Inequality Coefficient Figure 15: forecast types Figure 16: demand forecasting benefits figure 17: demand forecasting benefits examples Figure 18: EPSDT costs FY 1994 to 2006 Figure 19: EPSDT costs FY 1994 to 2006 Table 1: advantages and problems of qualitative methods Table2: out of sample forecast 3 Operation management: forecasting techniques Executive summary: We learned in the operation management course that operation management is the part of the business organization that response of producing the good and services to the customer and we can define it in too many ways like operation management is the process or system that organizations used to create and provide services. Also, operation management deals with the design of the product and the utilization, development and acquisition that firm need to deliver the goods and there is a strategic issue on the operation management including the size and location of the manufacturing plant. Moreover, operation management is worldwide subject that have many techniques and method such as forecasting that is so necessary for any new business because it’s a statement of the future value of the variable of interest and it the process that companies and organizations used to analyze relevant data and graphs to determine how best to proceed in business decisions for the future by predicting what the future will look like, and it have many techniques in determine the demand and the resource availability. Forecasting is very important in making informed decision even though it’s not always perfect and it more accurate for group of items than for individual. Furthermore, forecasting technique is broadly considered as a method or a technique for estimating many future aspect for business and operation because forecasting have numerous technique that can be used to accomplish forecasting goal future forecast on the past data. 4 Operation management: forecasting techniques 5 Operation management: forecasting techniques Introduction: In this research we will talk about the method and technique of forecasting that used by organization related to forecast their product. As we know forecasting is a planning tool help the management in attempt to cope with uncertainty of the future and this valuable tool can be used to evaluate the future of the business, the future of the product, and the future of the particular market sector based on what the company part of. The future of forecasting start with assumptions, knowledge and judgment of management experience, and accurate forecast is significant for numerous reasons because it prevented the losses by talking all the relevant information and make a proper decision. To be more specific forecasting technique enable entrepreneurs, organizations and stockholders that have small business to demonstrate a high quality and accurate forecast that can give them an idea on whether the development of the product would have chance to be a successful or not and it prevent them from wasting time, money, manufacturing, and market. Moreover, because risk and uncertainty are central to forecasting technique it’s generally considered good practice to indicate the uncertainty of forecasting technique because of its fail in forecast the actual result the organization will have a negative effect for the company and their stock price or financial positions. Forecasting have many accurate method such as qualitative, time series ,simple moving average, weighted moving average, exponential smoothing, adjusting trends, multiplicative seasonal method, casual method, adjusting for trend,, multiplication seasonal method , casual method, focus forecasting and back to index. Thus, this is a figure that can show how forecasting help in taking decision. 6 Operation management: forecasting techniques Literature review: Sometimes managers need to forecast the demand directly, and forecast the action and the decision for suppliers, competitors, the government, and themselves. Especially when there are some issues may be involved. And these actions may help to forecast market share. The needs for marketing forecasts are shown in figure 1. Source: JSA-KCG, 2005 Forecasts can be used in some organization for planning, inventory, financial, budgeting, and for productivity.in this case forecasting need to be accurate and effective to accomplish the organization gaols. Organization need to have a planning first then match it with the forecasting process (Oliva, Watson, 2007). There are relationships between the forecasting methods and it will be shown in the figure 2: methodology tree of forecasting 7 Operation management: forecasting techniques Source: JSA-KCG, 2005 Unaided judgement is often used when experts are unbiased, experts possess privileged information, large changes are unlikely to happen, and relationships are well understood by experts, do not hold (Green, Armstrong, 2005) Qualitative forecasting can be used to express forecasts for new products with no historical data; and to adjust mid or long-term forecasts for organization planning; to adjust productline forecasts; and to adjust patterns made by quantitative techniques (Mentzer, 2004). When a forecaster practices an endogenous quantitative forecasting method, there will be some assumption that no systematic changes from previous periods had occurred (Mentzer, 2004). The qualitative forecasting underlines predicting the future, rather than explaining the past (Makridakis & Wheelwright, 1989). The qualitative techniques can have some advantages and problems, this table will illustrate the advantages and the problems of qualitative techniques 8 Operation management: forecasting techniques Table 1: advantages problems Qualitative forecasting techniques have the The ability to forecast accurately can be ability to predict changes in sales patterns. reduced when forecasters only consider readily available and/or recently perceived information Qualitative forecasting techniques allow The ability to forecast accurately can be decision makers to incorporate rich reduced by the forecasters’ inability to data sources consisting of their intuition, process large amounts of complex experience, and expert judgment. information. Accurate forecasts can be difficult to produce when forecasters are overconfident in their ability to forecast accurately The ability to accurately forecast may be significantly reduced by political factors within organizations, as well as political factors between organizations. The ability to forecast accurately may be reduced because of the forecasters’ tendency to infer relationships or patterns in data when there are no patterns. The ability to forecast accurately can be affected by anchoring; that is, forecasters may be influenced by initial forecasts (e.g., those generated by quantitative methods) 9 Operation management: forecasting techniques when making qualitative forecasts. Future ability to forecast accurately may be reduced when a forecaster tries to justify, rather than understand, a forecast that proves to be inaccurate. Qualitative forecasting techniques encourage inconsistencies in judgment due to moods and/or emotions, as well as the repetitive decision making inherent in generating multiple individual product forecasts. Qualitative forecasting techniques are expensive and time intensive. Source for the table: Hogarth and Makridakis (1981) Expert evaluations use the experience and the knowledge of people, like executives, managers, marketing people, external experts, and sales people, who know the products very well, and help in generating sales forecasts. The techniques in expert evaluation usually involve merging inputs from multiple sources. The advantage of the assistances from more than one person, it can balance the biases introduced into a forecast when the forecast is created by one person ( Mentzer, 2005). Quantitative forecasting depends on numerical data and mathematics to predict future conditions. It relies on two methods which they are causal and timer series approach. 10 Operation management: forecasting techniques A time series approach can occur in a lot of applications such as economics, medicine, and finances. The time series approach can detect inflation and economic condition and the change of the economic over period of time (Chiquiar, Noriega, and Francia, 2007). Accuracy and forecasting horizon should allow elaboration and execution of plans in order to make the best advantage of the forecast (Makridakis et al.,1998; Mentzer and Bienstock, 1998). For example, a quick response planning approach need an input and uncertainty of the forecasts in order to accomplish the production, therefore, forecasting process like the planning approach should provide virtual measure of uncertainty (Fisher et al., 1994; Fisher and Raman, 1996). However, forecasting is not precise science. In an administrative situation, the forecasting process needs information from multiple sources, and a multiplicity of formats, not always agreeable to integration and manipulation (Armstrong, 2001b; Fildes and Hastings, 1994; Lawrence et al., 1986; Makridakis et al., 1998). Some case studies in the field of electronic and financial underline some information deficiency in making organization forecasts, because of lack of communication. The variety of data formats and sources can create major challenges for forecasting, like not all information are accurate and have a judgmental calls (Armstrong, 2001a; Sanders and Manrodt, 1994; Sanders and Ritzman, 2001). The judgmental conditions to make and evaluate forecasts can have an effect in individual and functional restrictions and biases that can possibly compromise the quality of the forecasts (Oliva, Watson, 2007). Therefore, the forecasting process needs to clearly be able to manage the biases that may affect the result of the process (Oliva, Watson, 2007). The significance of forecasting for operations management cannot be exaggerated. Within the firm forecasts sharing and generation are used by managers to lead the circulation of 11 Operation management: forecasting techniques resources (Antle and Eppen, 1985; Stein, 1997), and to offer targets for organizational efforts (Hamel and Prahalad, 1989; Keating et al., 1999), and to integrate the operations management purpose with the marketing, sales, and product development (Crittenden et al., 1993; Griffin and Hauser, 1992). Errors in forecasting sometimes it can cross the organizational border and interpret it into misallocation of resources that can have a major influence on shareholders’ return on investment (Copeland et al.,1994), and it may affect customers’ view of service quality (Oliva, 2001; Oliva and Sterman, 2001). In supply chain, forecast is a predominant practice for proactively supporting capacity and managing supply (Cachon and Lariviere, 2001; Terwiesch et al., 2005). . 12 Operation management: forecasting techniques Case study 1: Microeconomic forecast For over than 16 years the forecasting showed and provides a successful quality of evaluated material. Also it helped assessing the users and makes them realize how they can know the future of the macroeconomic over a period of time whether it is a long run or short run. It also shows the economic change from in the Czech Republic. The researchers divided the periods to two periods from (1995 to 2002) and from (2003 to 2010) so they can know how the forecasting can develop over time. Most of the macroeconomic forecasts are nature and made up from assumption, but there are some other factors that cannot be predictable like change in the political environment in the same country or around the world, natural disaster, and change in the financial market. Some of these factors can be difficult to analyse it, or sometimes it can be impossible to forecast it. So the analyses decided to eliminate those unpredictable factors The forecast analysis team they used some methods like: average forecasting error, mean absolute error, Theil’s inequality coefficient, and naive forecast. Real GDP growth: After they divided the periods into two periods, the forecasting team analysis forecasted the years from (1995 to 2002) and found out that the real GDP of the Czech Republic were overvalued, so from that time the real GDP growth it was actually lower. And in the short run horizon the GDP growth rate was somewhat undervalued. And they found that there were some inaccurate estimates in the GDP growth which it showed high mean error in the short run horizon. And this inaccuracy happened in 1998 and 2009. Also there were development in the external environment at the same time of the recession in 2009, which it made a connection between the external environment development and the inaccuracy estimates. It is difficult to predict the development in the future, so the analysis team made a comparison of forecast of other organization at the same period, so they used a different 13 Operation management: forecasting techniques method which it was Theil’s coefficient and it showed the same information when using the average forecasting error. Figure 3: average forecasting error Source: Ministry of Finance of the Czech Republic, European Commission, OECD, IMF, Mo F estimates Figure 4: Theil’s inequality coefficient Source: Ministry of Finance of the Czech Republic, European Commission, OECD, IMF, Mo F estimates Nominal GDP growth 14 Operation management: forecasting techniques The analysis found out the nominal GDP growth was somewhat overvalued in the long run, while the average forecasting error was lower and nearly zero of the 9 months horizon. The mean absolute error was lower by 35% average in the second period. Also there were increases in the quality of forecast. In the 18 month horizon it showed decreasing in the absolute error. In the time of recession there were some high values in the years 1997 to 2009. And in 1999 this time were in the period of disinflation. So the forecasting of 2010 was accurate. Figure 5: average forecasting error Source: Ministry of Finance of the Czech Republic, European Commission, OECD, IMF, Mo F estimates Figure 6: MAE in the 18 month Source: Ministry of Finance of the Czech Republic, European Commission, OECD, IMF, Mo F estimates 15 Operation management: forecasting techniques GDP Deflator Growth In the two periods that were divided the GDP deflator was overvalued, but the average error was not high, not more than 1.5 in both periods. There was major decrease in the absolute error in 2003 to 2010 compare to the first period this had a significant decrease in error. 1999 was the period of disinflation, so the error in that year falls down. Theil’s coefficient for the whole two periods did not reach 0.85 in the horizon. While the average values were to some extent higher in the second period. Figure 7: Mean Absolute Error Source: Ministry of Finance of the Czech Republic, European Commission, OECD, IMF, Mo F estimates 16 Operation management: forecasting techniques Figure 8: MAE in the 18 month Source: Ministry of Finance of the Czech Republic, European Commission, OECD, IMF, Mo F estimates Real Household Consumption Growth The growth of household consumption in the first period was overestimated, and the forecast in the second period was slightly balanced, and the average forecasting error was not over 0.5 in short run horizon. The mean absolute error was lower than the real GDP growth and the value of it reached 2.5 in medium horizon but it decreased to less than 1 in the short horizon. In the period of recession the errors fall down in the years 1997 and 1998, and the declining of household was predicted but at the same time it topped all expectations. Also in 2009 the period of recession the error falls down and the prediction for 2010 was not very accurate. 17 Operation management: forecasting techniques Figure 9: Average Forecasting Error Source: Ministry of Finance of the Czech Republic, European Commission, OECD, IMF, Mo F estimates Figure 10: MAE in the 18 month Source: Ministry of Finance of the Czech Republic, European Commission, OECD, IMF, Mo F estimates 18 Operation management: forecasting techniques Average Inflation Rate The forecasts to some extent overvalued the average inflation rate. In a horizon of 30 months, the average forecasti ng error was not over 1 in both periods. But in the second period the absolute error was lower and decreased over the 18 month horizon. The average inflation rate fell in 1999 and the absolute error was not over 1 during the 18 month horizon in both periods. Also the Theil’s inequality coefficient did not exceed 0.75 in both periods. Figure 11: Mean Absolute Error Source: Ministry of Finance of the Czech Republic, European Commission, OECD, IMF, Mo F estimates Figure 12: MAE in the 18 month 19 Operation management: forecasting techniques Source: Ministry of Finance of the Czech Republic, European Commission, OECD, IMF, Mo F estimates Current Account to GDP Ratio In compare between the GDP ratio and the current account, the forecasts overvalued the GDP ratio in both periods. The mean absolute error was between 1 and 2 and it was lower in the second period. In the 18 month horizon of the absolute error there was some decreasing. Theil’s coefficient was lower in the first period of forecasting, but in the second period it raise from 9-18 month series. And this was because of some changes in the revision system occurred in the same period which it caused the increasing. Figure 13: Mean Absolute Error Source: Ministry of Finance of the Czech Republic, European Commission, OECD, IMF, Mo F estimates 20 Operation management: forecasting techniques Figure 14: Theil’s Inequality Coefficient Source: Ministry of Finance of the Czech Republic, European Commission, OECD, IMF, Mo F estimates In the conclusion of this case study the evaluation of the historic data of the Ministry of Finance forecasting showed the quality of improving over the time passed. 21 Operation management: forecasting techniques Case study 2: Gartner demand forecasting and planning Many organizations struggle with forecasting, with the ability to improve customer satisfaction, inventory planning and management, productivity, quality, and enhance trading. Demand forecasting should be the priority for every organization. Gartner found out in their survey and case study that demand forecasting can enhance and increase the ability for retailers and organizations for 20% of on-shelf availability, 3% increase in revenue and 1 to 3% increase in profit margin, 5% improve in productivity, and 10% reduce of obsolete inventory. Gartner’s interviewed some retailers and technology providers and found out some common type of forecasting have been used commonly. And they found out that most organization treat each forecasting type separately and do not view it as one big comprehensive view point. Figure 15: forecast types Significant benefits from improving demand forecasting The research Gartner’s made found out that there are different segments and area that had primary and secondary benefits 22 Operation management: forecasting techniques Figure 16: demand forecasting benefits And they spoke to 15 organizations to help quantify the impact of using demand forecasting and here are the results they found out in figure 17: demand forecasting benefits examples 23 Operation management: forecasting techniques Case study 3: Health care Hospitals and medical centres need to manage effectively the costs, resources, workforces, and the inventory of the whole departments and institutions. This case talks about the California Institute for Mental Health, Early and Periodic Screaming Diagnosis and Treatment (EPSDT) Researcher within the children mental health department in California institute set some goals to achieve, first gaol was to have a forecast of their annual total costs, have less error, use their own expertise rather than using an external expertise, know the estimate total workforce needed, flexibility with the outcome of the forecasting. They used a forecast method to weight the most recent years so they used auto regression with linear trend: Cost2008 = (Wt2007 x Cost2007) + (Wt2006 x Cost2006) + (Wt2005 x Cost2005) + (Wt2004 x Cost2004) + (Wt x TimeTrend) + Error The accuracy showed 2 to 4 % of error which if it was 4% it will cost them 4 million dollar. So they need to reduce the error percentage. Then the researchers tried to apply the policy analysis model and used cost driver to produce forecast, and understand how can the cost drivers actions will affect the total cost of the department and institution, so the EPSDT costs included: service category, policy changes, unit costs, service caseload, services and clients, diagnosis, and demographics Also they forecasted the data by using time series approach (ARIMA) model, and after using it they compare it to other forecasting methods, and found out time is critical to understand the process they needed and the observation was per time point and dynamic. The data they used in the forecasting was a historical data and they found out the historic data can lead to accurate forecasting. 24 Operation management: forecasting techniques Figure 18: EPSDT costs FY 1994 to 2006 Source: California Institute for Mental Health (CiMH) Figure 19: EPSDT costs FY 1994 to 2006 Source: California Institute for Mental Health (CiMH) 25 Operation management: forecasting techniques From this (ARIMA) model they reduced the error to 0.6% and they found out that using ARIMA model forecast perform better in short run and require some practices Table2: out of sample forecast Month July 04 August 04 September 04 October 04 November 04 December 04 January 05 February 05 March 05 April 05 May 05 June 05 FY 04-05 Actual EPSDT $ 64,842,182 62,517,247 66,706,588 68,120,110 66,729,985 61,132,935 70,400,621 69,936,858 82,518,211 79,338,306 76,384,412 73,914,413 842,541,868 ARIMA forecast $ 70,763,598 60,494,032 69,445,670 75,372,668 59,826,262 62,837,041 69,884,559 69,009,538 83,859,663 74,966,753 71,389,066 69,522,102 837,370,952 Source: California Institute for Mental Health (CiMH) 26 Operation management: forecasting techniques Recommendation: As researches has shown that there is a little difference between the accuracy of forecasting performance and knowledge and also, there is a similarities such as that studies shows that forecasting not accurate. Forecasting is a historical data that appear to be rather technique or planning to the future to manage the aspect of the organization or business so we recommend to small businesses to use forecasting technique in measuring their future economy, sale and make a good judgment because it’s not easy to convert a feeling about what will happen in the future so forecasting technique or method can help estimate many future aspects for business operation. In addition we recommend forecasting technique to organization because forecasting is able to identify the factors of the future sales of the products by reviewing the historical data over time can provide for them a good understanding of the previous sales. We recommend for organizations and for the cases we used in our research to use the qualitative method or technique of forecasting where as qualitative forecasting consist of time serious forecasting method that based on analysis historical data that can make the assumption that past pattern in data can used to the future and moving average appear that forecast is based on arithmetic average of a given number from the past data. Also, exponential smoothing that have 2 type single and double and it allows inclusion of trends. In addition, to have the best model of forecasting we recommend for them the box-Jenkins method which is a method that autocorrelation used to identify underlying time serious and find the best model. Moreover, there is a two type of technique that can help organization measure the error of forecasting such as the bias and the accuracy. Bias is the forecast that biased on forecasting errors more in one direction and is tend to be under forecast or over forecast, and Accuracy 27 Operation management: forecasting techniques forecast where accuracy refers to the distance of the forecasts from actual demand ignore the direction of the error. The last recommendation for organizations is the focus forecasting which refers to an approach to forecasting that develop forecast by various technique and then pick a forecast that was produced by the best technique of them and focus forecasting is always for the first six month of the year. 28 Operation management: forecasting techniques Conclusion: In conclusion, forecasting technique is process used by companies and organization to analyze data and graph to help them determine the best future decision, and the elements of doing business and various factors. Also, using these historical data over time can help forecaster develop the understanding of making decision for future sales of the product. In this research we talked about forecasting technique and how it can benefit the organization and how it is related to the successful operation management. Also, we used some cases related to the forecasting technique and analyze them such as the macro case for real GDP growth that evaluate the historical value of the ministry of finance macroeconomic forecasts that show the quality that improve by the time. In the end of the research we recommended some of the forecasting technique that would help the organization and the market place. 29 Operation management: forecasting techniques Appendix A Tables used in the case study 1: macroeconomics forecast of Czech Republic Table 1: forecast of real GDP growth Source: Ministry of Finance of the Czech Republic, European Commission, OECD, IMF, Mo F estimates Table 2: forecast of nominal GDP growth Source: Ministry of Finance of the Czech Republic, European Commission, OECD, IMF, Mo F estimates 30 Operation management: forecasting techniques Table 3: forecast of GDP deflator growth Source: Ministry of Finance of the Czech Republic, European Commission, OECD, IMF, Mo F estimates Table 4: forecast if real household consumption growth Source: Ministry of Finance of the Czech Republic, European Commission, OECD, IMF, Mo F estimates 31 Operation management: forecasting techniques Table 5: forecast of average inflation rate Source: Ministry of Finance of the Czech Republic, European Commission, OECD, IMF, Mo F estimates Table 6: forecasts of current account and GDP ratio Source: Ministry of Finance of the Czech Republic, European Commission, OECD, IMF, Mo F estimates 32 Operation management: forecasting techniques References Antle, R., G.D. 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