Download WAVE Productions

WAVE Productions
Constitution
Revised Winter, 2012
MISSION STATEMENT. WAVE Productions is a self-supporting, not-for-profit student theatre company
operating primarily on Northwestern University's Evanston Campus. WAVE Productions exists to share the
stories of the past and present in order to open the door to a better future.
In fulfillment of its responsibility to the Northwestern University campus and surrounding communities,
WAVE Productions (WAVE) sets for itself the following objectives:
- To sustain a dynamic and progressive presence on campus by fostering traditional and
nontraditional theatrical forms.
- To provide an environment in which students can educate themselves through the art and business
of theatre.
- To create an extended family and provide a safe environment in which creativity can flourish.
- To engage our communities; to provoke response within our communities.
- To encourage ongoing exploration, discovery, and reflection through the theatre.
- To inspire new theatre artists and audiences.
ARTICLE I. This organization shall officially and legally be recognized as WAVE Productions.
ARTICLE II. Membership shall include persons participating in a WAVE production and the Executive
Board of WAVE Productions. Executive Board membership shall last for the duration of the current WAVE
season.
ARTICLE III. Each WAVE season will be defined as beginning with the election of a new Executive Board
and ending at the conclusion of the last show chosen by that Executive Board. Overlapping time (including
but not limited to shows and events) shall be used for Board transitions and any necessary training. It is the
responsibility of all outgoing Executive Board members to train their respective successors.
ARTICLE IV. The Executive Board will be structured as follows:
Artistic Director - Duties include: Acting as the resource for directors and assistant directors of
WAVE productions; procuring of scripts, scores and rights necessary for all WAVE productions;
facilitating the director petitions and season selections at the beginning of each WAVE season; in case
of the permanent absence of a WAVE director, using discretion to best fill the position with the
approval of the Executive Board; facilitating one-third of all WAVE Executive Board meetings;
amending the WAVE Artistic Director Handbook before the installation of a new board.
Business Manager - Duties include: Handling WAVE Productions' finances responsibly; monitoring
expenditures by WAVE producers with respect to the established show budget and fundraising
strategy; handling relations with the Student Organization Finance Office (SOFO) and Student
Advisory Finance Committee (SAFC); acting as Treasurer of WAVE Productions for all external
matters; creating a proposal for each season's budget with the University Relations Chair and
Production Manager; overseeing the submission of the ticket sale request form to the Norris University
Center (Norris) Box Office for each WAVE production; overseeing the submission of the request for a
cash box to the Norris University Center for each WAVE production; supervising of budget making
for each WAVE production with the Production Manager; meeting with all WAVE producers to
explain their financial responsibility regarding WAVE Productions; amending the WAVE Business
Manager Handbook before the installation of a new board.
Community Outreach Coordinator - Duties include: Facilitating WAVE Productions’ community
outreach on and off campus; assuming responsibility for ensuring maintenance and upkeep of the
website in conjunction with the Marketing Director; serving as a resource to the outreach positions of
WAVE’s productions and special events in conjunction with the Special Events Coordinator; updating
the WAVE Community Outreach Coordinator Handbook before the installation of a new board.
Design Technical Director - Duties include: Acting as the resource for designers and assistant
designers of WAVE productions; facilitating communication between designers and
Producers/Directors on all WAVE productions; approving all designs for WAVE productions;
informing WAVE membership of all current Norris regulations; approving all seating layouts for all
WAVE productions; assisting producers of WAVE productions in finding designers; acting a resource
to the technical teams of WAVE’s productions in conjunction with the Production Technical
Directors; amending the WAVE Design Technical Director Handbook before the installation of a new
board.
Director of Development - Duties include: Developing the financial resources for WAVE Productions
as a whole; sustaining alumni relations; compiling a comprehensive list of available grants and
fundraising opportunities for each WAVE season; acting as a resource to the fundraising teams of
WAVE’s productions; updating the WAVE Director of Development Handbook before the installation
of a new board.
Freshman Board Representative (2) - Duties include: Exploring all of the responsibilities of WAVE
Productions' Executive Board members; acting as a liaison between WAVE Productions and the
Freshman Class. It is the responsibility of all Board members to include the Freshman Board Reps in
Board activities.
Marketing Director - Duties include: Acting as the resource for the publicity teams of WAVE
productions; facilitating WAVE's public relations with communities on and off campus ensuring the
maintenance of WAVE’s online visibility; providing the WAVE season posters; creating publicity for
WAVE petitions and events; approving all publicity for WAVE's productions; amending the WAVE
Marketing Director Handbook and WAVE Website Manual before the installation of a new board.
Production Manager - Duties include: Acting as the resource for producers and assistant producers of
WAVE’s productions; supervising the budget making and fundraising strategy for each WAVE
production in conjunction with the Business Manager; approving a show calendar for each WAVE
production; approving the tech week schedule for WAVE shows in conjunction with the Production
Stage Manager; facilitating the producer petitions at the beginning of each season; in case of the
permanent absence of a WAVE producer, using discretion to best fill the position with the approval of
the Executive Board; informing WAVE membership of all current Norris regulations; facilitating onethird of all WAVE Executive Board meetings; amending the WAVE Producer Handbook and the
Production Manager Handbook before the installation of a new board.
Production Stage Manager - Duties include: Acting as the resource for Stage Managers and Assistant
Stage Managers of WAVE’s productions; assisting producers of WAVE’s productions in finding
Stage Managers; recording and distributing minutes of the WAVE Executive Board meetings for
Board members; updating the WAVE contact sheet upon the addition of new Board members;
approving the tech week schedule for WAVE shows in conjunction with the Production Manager;
moderating the WAVE Executive Board listserv; ensuring the maintenance of WAVE’s archives;
amending the WAVE Production Stage Manager Handbook before the installation of a new board.
Production Technical Director (2) - Duties include: Acting as the resource for and facilitating the
operations of technical teams of WAVE’s productions; maintaining and developing WAVE’s build
and storage spaces; informing WAVE membership of all current Norris regulations; giving
orientations of WAVE’s build space to all persons who will be using the build space; approving build
methods to be used by technical directors of WAVE productions; updating an inventory of technical
and build related items available to WAVE’s productions; assisting WAVE’s producers in finding
technical teams for WAVE’s productions; controlling distribution of WAVE’s technical resources;
assuming responsibility for distribution of WAVE’s keys; working in conjunction with the Design
Technical Director to act as a resource to the technical teams of WAVE’s productions; amending the
WAVE Production Technical Director Handbook before the installation of a new board.
Special Events Coordinator - Duties include: Seeking out and fostering projects outside of WAVE’s
mainstage season; ensuring that the logistical and personnel needs of each special event are met;
coordinating social aspects of WAVE and all non-season events and productions; amending the
WAVE Special Events Handbook before the installation of a new board.
University Relations Chair - Duties include: Handling relations with Norris University Center,
Associated Student Government, The Department of Theatre, The Theatre and Interpretation Center at
Northwestern University, the Student Theatre Coalition (StuCo), and all other student and faculty
organizations; acting as president of WAVE Productions for all external matters; petitioning for office
space and production space in Norris; facilitating Executive Board petitions prior to the beginning of
each season and Freshman Board Representative petitions at the beginning of each academic year;
creating a proposal for each season's budget in conjunction with the Business Manager and Production
Manager; informing WAVE membership of all current Norris regulations; updating the WAVE office
key list for the Norris Info Desk; facilitating one-third of all WAVE Executive Board meetings;
enforcing Article VII and recording amendments to the Constitution; amending the WAVE University
Relations Chair Handbook before the installation of a new board.
The WAVE Executive Board will be chosen by the pre-existing Executive Board through petitions.
Terms last for the duration of the current WAVE season. During petitions for the Executive Board, all
positions will be open and any current WAVE Executive Board members who wish to remain on the Board in
any position must re-petition with all other candidates. Executive Board members may be ejected during the
season by majority vote of the other Executive Board members.
ARTICLE V. Meeting times will be at 10:30pm on Wednesday nights unless otherwise determined by the
Executive Board. All group decisions will be made by majority vote with the meeting facilitator not voting.
In the case of a tie, the facilitator's vote is the deciding vote.
ARTICLE VI. In the event of the bankruptcy of WAVE Productions, all Executive Board members who
were serving at the time of selection of the season that caused said bankruptcy and were on the Board through
the end of the final show of said season shall equally share personal financial responsibility for any debt.
ARTICLE VII. The Constitution must be read at least semi-annually, and upon the induction of new Board
members. Amendments to this constitution will be made by unanimous vote by the Executive Board of
WAVE Productions and not considered valid until approved by the Executive Vice President of the
Associated Student Government of Northwestern University. The Board can nullify this constitution at any
time by unanimous vote.