Download schedules - i to iv

SCHEDULES I TO IV FOR UPS TENDER DECEMBER 2014
SCHEDULES - I TO IV
TECHNICAL SPECIFICATIONS FOR SUPPLY, INSTALLATION & COMMISSIONING OF
5+5 KVA HOTSTANDBY/ REDUNDANT
UPS SYSTEM WITH FOUR
HOURS
BATTERY
BACKUP
(SMF
BATTERIES)
AND
ITS
ACCESSORIES.
SCHEDULES I TO IV FOR UPS TENDER DECEMBER 2014
" SCHEDULE - I "
TECHNICAL SPECIFICATIONS FOR SUPPLY, INSTALLATION & COMMISSIONING OF UPS SYSTEMS
AND ITS ACCESSORIES:
The UPS being the own design of the tenderer it shall be suitably designed manufactured, tested at shop and
supplied. The design standards, materials or components used manufacturing process shall all conform to the
respective BIS Code as applicable. However the following specifications, technical parameters, etc, are
furnished by way of basic or minimum requirement for the end result. The tenderer shall be solely responsible
for the entire design/ specification, safety aspects of the entire UPS system and related works as detailed in
the tender notwithstanding the specifications furnished hereunder.
A. SCOPE OF SUPPLY :
1. The Main System : Un-interrupted Power Supply (UPS) System comprising
of UPS system shall be
supplied , installed and commissioned at site and undertaking allied works like interlinking UPS system with
battery, input power supply to the UPS system, output power point and with automatic by bypass facility in
case of failure of the UPS.
2. ACCESSORIES:
a). Cabling between battery source and UPS system.
b). Any other unspecified but related to installation of UPS system, materials required for fixing the UPS
system.
3. INSTALLATION & COMMISSIONING :
a). Moving, unloading
interconnections etc.
&
Positioning
of
UPS
system
alongwith
necessary electrical, batteries and
b). Cabling between batteries to UPS system and between UPS system to the input power source and output
power point.
c). Necessary pre-commissioning, testing and load testings for 24 hours upon installation.
4. Drawings & Manuals : Being a self designed electrical equipment, preparation and submission of
drawings, submission of users manual, operation and preventive measures to be taken etc., shall be
furnished in duplicate and all other details that are essential for its operations.
5. Site Conditions: The following aspects and the condition of the site and layout needs to be well understood
in executing the specified work. The input power to the UPS system could be either by way of Electricity
Board Power or by means of DG Power. The UPS system shall be capable of receiving either source of power
at fluctuating voltage and frequency and deliver the design output conditions as specified in Para B of this
schedule. The location will be within the specified City limits and with its inherent conditions.
Any minor civil works or any other such miscellaneous works shall also be part of the tender and if in the
event of any other related agencies are involved in the infrastructure creation at the time of UPS installation
the Employer shall provide required assistance in support of the UPS work. However the Employer shall not
be responsible for such works and no additional charges shall be payable for such minor & related works.
6. Bank's Scope of Work :
a). The Bank shall arrange for input power supply with necessary input supply.
b). Necessary input and output cabling upto the designated point of UPS location, and output distribution
cabling and control system will be undertaken by the bank. However the necessary assistance & guidance
shall be under the scope of the supplier.
c). Existing earthing arrangement shall be extended to the system.
SCHEDULES I TO IV FOR UPS TENDER DECEMBER 2014
(B) TECHNICAL SPECIFICATION:
1). The System :
The UPS system shall consists of the following :
a). Rectifier;
b). Battery charger
c). Static invertor with static switches for each unit even in case of hot standby configuration.
d). Static bypass switch.
2). Design :
2.1. The design of the UPS system should be of latest technology "ON-LINE" concept with Software interface
compatible for LAN, UNIX, WINDOWS/NT/NOVELL etc, Important aspect shall be that the UPS shall function
all the 12 hours during the entire 300 days in an year. The UPS should also have automatic bypass facility to
Mains to have redundancy in case of its failure.
The UPS should be compatible for operation from an external SMF Battery Source.
The entire design and system shall be comprehensive and shall be treated as one unit for the purpose of
quoting in the price-bid.
2.2. The output wave form should be pure sinusoidal output with specified total harmonic distortion by the
Bank.
2.3. UPS must be stable and should not generate high energy spikes or surges.
2.4. The UPS shall be compatible to software interface features as optional and should have communication
interface port for automatic unattended shutdown to all major operating systems.
2.5. The design of UPS should be IGBT / PWM. Micro controller based on line double conversion with
ADVANCED technology (ACTIVE POWER FACTOR CORRECTION)
3. Input Conditions :
3.1. Input Voltage and frequency: As per the banks requirement.
3.2. DG Operation : Should accept specified AC voltage in RMS value during DG power input.
3.3. Protection : Should guard against input fluctuations like
noise interference.
spikes, surges, ripples,
4. Output Conditions of UPS system :
4.1. Output Voltage & Frequency : As per the Bank’s requirement.
5. Protections, Indicators :
5.1 The UPS shall have the following protections.
PROTECTIONS AGAINST
Inverter under/over voltage
Output short circuit
Battery Over charging and
deep discharge.
Battery Low.
CONTROLS
Inverter on/off switch
Bypass/Inverter manual
MCB for input ON/OFF.
MCB for Bypass.
METERING
Input-Output Voltage
Output frequency
Battery voltage/Current
RFI/EMI
SCHEDULES I TO IV FOR UPS TENDER DECEMBER 2014
5.2 INDICATIONS The front panel LCD display shall indicate the critical status of the UPS system, its
functioning, fault indicators, besides the display of input and output voltage, capacity of the UPS system,
load on UPS and battery status.
A - STATUS
AC Mains.
Load on UPS.
Load on Mains
Mains out of range
B- FAULT
Overload
Output over voltage
Over temperature.
Battery low
C- ALARMS
Battery Under Voltage
Battery low pre-warning
Load on Bypass.
Mains failure.
Over temperature/fan failure.
5.3 In the event of inverter trouble/Failure as detailed below, the UPS should automatically transfer to
bypass.
a) UPS Overload and Retransfer to inverter should occur automatically when overload is removed.
b) Inverter trip due to Output Over Voltage. DC Bus Over Current. Over temperature/fan fail. Inverter output
failure.
5.4 Short Circuit Protection: Built-in Electronic limiting features to make UPS short circuit proof.
6.0 BATTERY CHARGER It must be conventional with simple transformer rectifier combination with
limited control, but preference must be for a unit having separate battery charger with protection against over
charging. Solid state switches must be used to control and shut off. (SCRs are most suited)
It should be large enough to handle the full output power demand and prevent the battery from discharging.
7.0 BATTERIES: Normal voltage (invertor input voltage) as per the UPS vendors own design and
should have less numbers of batteries to save floor space.
THE BATTERY BANK: The battery bank consisting of requisite number of batteries compatible to the
UPS specified under Part I to give a backup of four hours shall be installed and commissioned at
different sites and undertaking allied works like interlinking battery units. The batteries should be
compatible as back up power for UPS application.
The Battery bank shall mean the batteries and its accessories. Vendor to quote the batteries and its
accessories as indicated in the price bid. In the price bid the total VAH required is mentioned for
respective UPS capacity. Vendors are requested to arrive at the required battery AH capacity depending
on their DC bus voltage of the UPS. The formula adapted by Bank in this regard is as follows:
UPS IN KVA X 1000 X POWER FACTOR
DC CURRENT = -------------------------------------------------------INVERTOR EFFICIENCY X END CELL VOLTAGE
CAPACITY OF
BATTERY IN
AMPERE HOUR (AH)
DC CURRENT X BACK UP TIME IN HOURS SOUGHT
= ------------------------------------------------------% OF 10 HOUR CAPACITY AS PER BATTERY SPECIFICATION
TOTAL VAH = NOMINAL VOLTAGE PER CELL X TOTAL AH CAPACITY
REQUIRED AH OF EACH BATTERY
IN A BATTERY BANK
TOTAL VAH
= ----------------------------DC BUS VOLTAGE OF UPS
SCHEDULES I TO IV FOR UPS TENDER DECEMBER 2014
To arrive back up time in minutes from the data furnished by the vendors the following formula will be adopted:
-1.21
Time in minutes = [ I do / AH ]
x 32
WHERE I do =
UPS IN KVA x 1000 x POWER FACTOR
-----------------------------------------------------NO.OF CELLS X LEAST CELL VOLTAGE X EFFICIENCY
a. The battery shall consist of the number of cells and AH capacity and voltage as specified in the schedule.
b. The battery shall be of storage type and cell shall be lead acid Type with Exide EL tubular positive plates.
c. Each cell shall be housed in a suitable leak-proof container with sealed cover. The container shall be made
either of hard rubber or plastics or fiber reinforced plastic.
d. Cell posts shall be sealed against electrolyte spillage . Cell terminal post shall be preferably provided with
connector clamps, bolts & nuts. Cell terminal shall be lead alloy of adequate current carrying capacity and
complete with acid resistant connecting straps, bolts & nuts.
e. The venting device shall be of anti splash type with more than one exit hole and shall allow the gases to
escape freely but shall effectively prevent acid particles or spray from coming out.
f. The batteries shall be supplied with cell interconnectors made of lead or any other materials suitably coated to
withstand corrosion due to sulphuric acid. The connectors shall be of bolted type.
g. Bolts and nuts for connecting the cells shall be effectively lead coated to prevent corrosion.
h. High quality lead terminals to be fixed to the posts.
i. Facility for regular topping of battery should be available.
k. Inter connecting cables between batteries.
l. The battery stand shall be of suitable size to house all the required batteries for the UPS system which is to
be made up of Iron sections for all the four verticals and requisite horizontals duly painted with 2 coats of anti
acid paint.
2. ELECTROLYTE:: The Electrolyte shall be prepared from the battery grade sulphuric acid conforming to the
relevant Indian Standards. The required quantity of electrolyte shall be supplied by the supplier along with
the
battery.
3. MARKING: Each battery shall be markings indicating the following information’s.
a. Battery number.
b. Manufacturer's name.
c. Year of manufacture.
d. The AH rating & Voltage as marked by the manufacturer
4. GENERAL:
a. The batteries shall be supplied in charged condition.
SCHEDULES I TO IV FOR UPS TENDER DECEMBER 2014
b. One complete set of drawing of battery showing construction, general arrangement, characteristic
curves, technical leaflets, operation and maintenance manual shall also be furnished along with the offer
provided they are supplied by the manufacturer.
c. Manufacturer's certificate for having supplied the batteries to the dealer is to be furnished in case of
supplies made by dealers.
d. Approved make of batteries are EXIDE.
8.0 EXTERNAL FACTORS ::
The UPS system shall function to its rated capacity and parameters and under the following external conditions
and factors:
1. Noise level & Ambient conditions as per the banks specifications
2 .Housing of the UPS system is likely to be in normal enclosed room condition only under normal room
temperature. The control cubicle housing the UPS system shall be dust free & vermin proof with protection
level equivalent to ISO standards/IS standards. The degree of protection level shall be furnished in technical
bid.
C. The UPS shall be compatible for FOUR hour battery back up .
D. ANY OTHER UNSPECIFIED SPECIFICATIONS :: The above specification furnished are broad guidelines
for the UPS system base` on the tenderer's own design and manufacture kf standard system. Wherever the
specifications are not furnished or specific, the specification shall be as per their respective IS standards / ISO
standards or as per best engineering practice and they shall not be diluted.
Signature of the Tenderer
( With Seal )
SCHEDULES I TO IV FOR UPS TENDER DECEMBER 2014
" SCHEDULE - II "
SPECIAL CONDITIONS AND DETAILS OF TESTING TO BE UNDERTAKEN FOR THE
SUPPLY, INSTALLATION, & COMMISSIONING OF UPS SYSTEM AND BATTERIES:
WORK
OF
1.0. Time is The Essence of Contract : The tenderer are requested to note that the UPS system is to be
provided for Bank's sensitive equipments and if for any reasons the work of supply & commissioning is
delayed the Bank's reputation and commitments will be affected and penalty stipulated as per liquidated
damages will be levied with-out any requirement on the part of the Bank to establish the actual loss in
monetary terms.
This aspect shall be the terms of this tender and will be binding on the tenderers.
2.0 Quantity of UPS Equipment :
2.1 The quantity of UPS as detailed in Price Bid shall be for offices/branches located in Specified CITY
OR RURAL BRANCHES as in NIT.
2.2 The Bank may its discretion may accept the requirement detailed in price bid either fully or partially and the
same shall be redeployed at the discretion of the bank.
2.3. The Bank may at its discretion may accept the entire or partial requirement. In such situation also all
the terms offer and tender shall be binding on the tenderer.
2.4 It is confirmed that L1 gets 3 Nos UPS machines indented and L2 gets 3 Nos UPS machines in
respect of 05KVA UPS tender, depending upon their availability of service network at various Canara
Bank branches.
3.0 MAKE AND MODELS OF THE EQUIPMENT:
It is mandatory to provide make, model and part number of all equipment and their subcomponents as asked in
the technical specification. The offer may not be evaluated and/or will be liable for rejection in case of nonsubmission or partial submission of make, model and part numbers of the items offered. Please note that
substituting this information by just brand name is not enough.
4.0. Power Consumption : Being a techno-economic project, the power consumption, overall efficiency
of the UPS system, AMC charges and annual recurring expenditure shall be assessed and these aspects shall
be
one of the criteria in evaluating the cost economics besides the initial capital cost. Therefore the tenderer
shall furnish the required particulars to establish the economics. The rated performance shall be subject to
testings and any shortfall shall be liable for penalization.
The details of power consumption of the entire UPS system at input level, including the battery charging
power shall be furnished for:
@ full load conditions AND @ 73 % load conditions Further its corresponding Invertor efficiency and overall
efficiency shall also be furnished.
5.0. The tenders shall quote for a TWO YEAR WARRANTY for all the equipment quoted by them.
5.1 FIXED PRICE
The commercial offer shall be on a fixed price basis.
5.2 NO NEGOTIATION
It is absolutely essential for the vendors to quote the lowest price at the time of making the offer in their own
interest, as Canara Bank will not enter in to any price negotiation, except to the lowest quoting vendor. Other
vendor i.e. L2, L3 respectively will be required to match the rates offered by L1 vendor, in case bank needs
more than one vendor for valid reasons.
SCHEDULES I TO IV FOR UPS TENDER DECEMBER 2014
6.0. MAINTAINANCE OF UPS EQUIPMENT
A)
MAINTAINCE DURING DEFECT LIABILITY PERIOD OR WARRANTY PERIOD
1. The tenderer shall maintain the UPS Equipment free of cost and ensure that it works as per tender
parameters.
2. All spares required for normal operation as per tendered Para-meters shall be replaced at no extra cost.
3. The number of visits shall be same as stipulated in Comprehensive Annual Maintenance.
B)
COMPREHENSIVE ANNUAL MAINTAINANCE. (CAM) (after the defect liability period)
1. The tenderer shall maintain the UPS equipment for a period of Four years after the expiry of defect liability
period and ensure that it works as per the tendered parameters.
2. The rate of annual maintenance charges shall be furnished for a period of 4 years after the expiry of
warranty/defect liability period and the rates quoted shall be binding on the tenderer.
7.
MAINTENANCE OF BATTERIES ::
A.
MAINTENANCE DURING DEFECT LIABILITY PERIOD OR WARRANTY PERIOD.
a. The tenderer shall maintain the Batteries free of cost and ensure that it works as per the tender parameters.
b. All consumables like distilled water, acid, Vaseline and others shall be provided by the tenderer at no extra
cost.
c. All spares required for operation as per tendered parameters shall be replaced at no extra cost.
d. The number of visits shall be as per Annual Maintenance.
e. The tenderer shall maintain the Battery for a period of FOUR years after the expiry of defect liability period
and ensure that it works as per tender parameters.
f. The Scope and terms of AMC like number of monthly visits, items covered under AMC, replacement of
spares, exclusions if any, down time for breakdown and service calls etc shall be as per schedule 'D'.
g. The employer reserves the right of discontinuing the CAM from the contractor during the tenancy of CAM.
3. The cost of CAM furnished shall also be one of the criteria in evaluation of cost economics.
8. The Comprehensive Annual Maintenance Charges shall be paid once in six months in advance subject to
satisfactory maintenance for the period of previous six months and on production of Bank guarantee
equivalent to the amount paid in advance .
9.0 The testing & performance parameters : The following pre-delivery test shall be conducted at factory /
manufacturing place and necessary test certificates shall be furnished.
1>. Line Regulation Test
2>. Load Regulation Test at full, & 73% load.
( on both resistive & reactive load @ 0.8 pf)
3>. Overloading Conditions
4>. Invertor Efficiency at full load.
3>. Overall Efficiency at full load.
6>. Transient Response
7>. Response (Recovery) Time
SCHEDULES I TO IV FOR UPS TENDER DECEMBER 2014
8>. Testing of Protection; Short Circuit, Under / Over
Voltage conditions.
9>. Total harmonic distortions.
10>. Load Crest Factor.
The power consumption shall be established at site by using a KW / KWH meter, using external load
brought by the tenderer for a continuous period of 24 hours.
Load test shall also be established at site by using an external load to be brought at specified time as decided
by the bank.
All the activities under this clause shall be completed within the stipulated time schedule.
10. EXTERNAL TESTING : Testing of one of the UPS from the batch of supplies at the ratio of 1:4 MINIMUM
BEING ONE should be carried out from reputed testing centres like Electronics Test and Development
Centre, (ETDC) Dept. of Electronics, Govt. of India, or CPRI Bangalore or other reputed testing centre
approved by the Government of India. The tenderer shall be liable to subject the UPS system to such
testings.
The cost of such testing and transportation both UPS down from the Bank premises shall be borne by the
UPS VENDORS ONLY . Also the cost of damages during transportation to the testing centre up & down,
rectifications of the system or any of its components resulting out of such testings etc. shall be on the part
of the tenderer and the employer shall not be responsible for any cost or loss incurred by the
tenderer while undertaking the testings.
11.0. Penalty Clause Against Deviation From Committed Parameters : The tenderer are cautioned to
furnish the technical parameters like overall efficiency, power consumption, capacity of the UPS system
and other technical parameters after careful study. In case the actual parameters obtained at site and test
results differs from those stipulated in the offers, the tenderer will have to be prepared for penalty for the
shortfall in the capacity as well as higher power consumption. The following methodology shall be
adopted for computing the quantum of penalty. A tolerance of 3% of the committed parameter in case of
power consumption may be condoned by the accepting authority at his discretion.
In case of other parameters, as the UPS system is critical in nature, if the shortfall is likely to result in un-reliable
operating conditions on " ON LINE " concept, the entire UPS may be rejected and the contractor is liable for
repayment of entire amount paid by the employer and the Initial Security Deposit is liable for forfeiture.
This is without any prejudice to initiate any legal action by the Bank and damages eligible for. The Bank has the
option to revoke the Bank Guarantee.
11.1. Capacity of the Equipment: In case of any shortcomings, the difference between the committed capacity
and the actual capacity measured at site or external testing centre shall be guiding factor to determine the
quantum of penalty.
The pro-rata cost reduction shall be effected by the following formula:
Quantum of penalty = Cost of UPS system
X Difference
X Penalty
( Note-1)
in capacity
Factor(*N2)
----------------------------------------------------------------------------------------Committed Capacity of UPS system
Note : 1). Cost of UPS system excludes battery cost & software cost.
2). Penalty factor will be 1.3 times.
11.2. Power Consumption : In case of short comings in power consumption, the difference between
committed value and actual value will be converted into Units per hour (KWH). Excess power consumed over
a period of 6 years at 8 hours per day on full load condition for 300 days an year shall be assessed and
20% of such assessed quantum will be liable for recovery. The actual consumption of power will be subject
to assessment made by the consultant / Bank Engineer in the similar manner while undertaking the
SCHEDULES I TO IV FOR UPS TENDER DECEMBER 2014
assessment made while evaluating the project. The accepting authority may at his discretion may evaluate in
comparison with other offers and extend any or some relief which shall be binding.
12.0 Departure From Specification : Schedule of departure from the specification if any, shall be
furnished by the tenderer in technical and commercial bid along with implication on the system and cost.
Signature of the Tenderer.
( With seal )
SCHEDULES I TO IV FOR UPS TENDER DECEMBER 2014
SCHEDULE IV
SCOPE OF COMPREHENSIVE ANNUAL MAINTAINANCE CONTRACT
FOR 05+05KVA (HOTSTANDBY) WITH BATTERY BANK
(CAMC)
The tenderer shall offer the following at no extra cost to the bank. The rate quoted for CAMC should include
the following.
1. The tenderer shall maintain the UPS System and ensure that it works as per the tendered parameters.
2. All the repairs and replacements of spares shall be carried out which are necessitated due to usage of
system as per tender stipulations. However the repairs and replacements necessitated by loss or damage
due to misuse or accident, fire or natural calamities shall be out of the scope of CAMC.
3. The tenderer shall inspect the equipment at least once in a fort-night as a part of preventive Maintenance.
This is apart from any breakdown visits that may be required which may emanate in between the two
preventive maintenance inspections.
4. The maximum breakdown time shall be one hour from the time of receiving the complaint over phone. If the
tenderer is not in a position to set right the defect or repair and put back the UPS to working condition within
one hour, a standby unit of to suit the tender parameters should be provided immediately.
5. During the Preventive Maintenance the tenderer shall inspect/ check the equipment and record the following
in log book, which shall be verified and confirmed by the bank's representative.
a. UPS System : Any malfunctioning of the components.
b. Any other remarks regarding the Electrical System:
c. Any steps to be taken by bank for working of UPS system.
6. During the preventive Maintenance inspection tenderer shall carryout the following apart from the other
requirements for functioning of system as per tender parameters and same shall be recorded in a log book
which shall be verified and confirmed by bank's representative.
UPS System : i. General cleaning.
ii. Lose contact.
7. During the break down calls, the nature of repair carried out, parts replaced etc shall be recorded in the
log book.
OTHER TERMS WITH REGARD TO CAMC:
a. The rate of annual maintenance charges shall be furnished for a period of 4 years after the warranty/Defect
Liability Period and rates quoted shall be binding on the tenderer.
b. The scope and terms of Annual Maintenance Contract like number of monthly visits, items covering under
Annual Maintenance Contract, replacement of spares exclusions if any, down time for break down and
service calls shall be as per Schedule 'D'.
c. The Bank reserves the right of discontinuing the Annual Maintenance Contract from the contractor
during the tenancy of Annual Maintenance Contract.
SCHEDULES I TO IV FOR UPS TENDER DECEMBER 2014
d. The cost of Annual Maintenance Charges shall also be one of the criteria in evaluation of cost economics of
the tender.
e. The Annual Maintenance Charges shall be paid once in six months in advance subject to
satisfactory maintenance for, the period of previous six months and on production of bank guarantee
equal to the amount paid in advance.
The Testings & Performance Parameters : The following pre-delivery test shall be conducted at factory /
manufacturing place and necessary test certificates shall be furnished on the samples selected by the
bank /consultant.
a. Test for AH capacity.
b. Test for voltages during discharge. These tests shall be established at site by using external load to be
brought at specified time as desired by the bank.
All the activities under this clause shall be completed within the stipulated time.
Signature of the Tenderer.
( With seal )