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Distributing an imported HTML newsletter Prerequisites: 1. 2. 3. Purpose: Basic HTML knowledge An external HTML editor - requires external HTMTL editing program (e.g. Dreamweaver program ) for editing any external html document (e.g. email) Your IT/ website advisor will know your practice needs and will advise about your needs for external editing program choices and external editing. To use an external html document such as a newsletter (e.g. a newsletter contained in an email received) for your clients via the Visual Outcomes messaging facility. This slide show gives simple instructions on how to: – Import the external document into Visual Outcomes – Use the Visual Outcomes Messaging Wizard or Automailer to send on to your clients as bulk email – In the process you will use an external editing program of your choice - assistance should be from your IT / website advisors or the external HTMTL editing program you have installed on the PC to which you are importing the external document If you require Visual Outcomes training; or if you would like Visual Outcomes to set up the distribution as a service to your practice, please email us at [email protected] Open the newsletter in your email agent e.g. Outlook Follow the link to view a web version of the message Visual Outcomes acknowledgement of Louise Hay website used in this slide show Message opens as a web page in your default browser: Select File/Save As option in the browser: Save as Web Page, complete on Desktop of your PC: (‘Dw’ dreamweaver icon as the saved external document ) Open Visual Outcomes/Navigate/Marketing/Template Manager: Select Create HTML Template: Select External Templates; Select Import HTML: Browse to your PC Desktop, select saved newsletter and click Open: Document will be imported. CLICK OK Select User Templates; find name of imported document, click on it, template opens in Template Manager: #NB : A picture view of externally sourced html is not visible in Template Manager Click on Edit button on the RHS. Select NO to use Internal HTML editor: Select YES to confirm External editing program is being used : #Visual Outcomes rule: External editor of your choice MUST be installed/ available on the PC/laptop. Example set up one PC for all practice communication work . (external editor to be associated with all HTML and HTM file types on PC, where you’re working) Now return to the Internet browser, Select View/Page Source from main menu or via right click on web page itself : you now need to copy page source on browser 1. Select the whole page from the web page on the Internet browser 2. Select Edit/Select All 3. Right click/Copy The external HTML document requires direct path to display the pictures etc.. 1. Return to open your External editor program 2. Now edit/Select All in the External editor program 3. You are now replacing code with one you’ve copied from page source on browser, this will insert full path to image source – necessary step to display images: 4. Save page in external editor Save page in External Editor, then close External Editor. 1. Return to Visual Outcomes Template Manager 2. click on Make Live button and confirm changes: Close Template Manager. 1. Data/Refresh Entire Data Cache. 2. Now template is ready to email: #Visual Outcomes Rule: All bulk emails sent through Automailer (avoids spam blocking via your Internet Provider)