Download Making Management Information easily accessible

Making Management Information
easily accessible
Paul Mugleston
ICT Systems Manager
Coleg Gwent
Aims
•
Demonstrate task list exception solution developed
•
Demonstrate reporting techniques used in Coleg Gwent
Task list
Issue
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Numerous exception reports (both ad hoc\on demand)
Reliant on staff re-running these throughout the year
Creating exception reports can be time consuming
Communicating new exception reports can have mixed
results
Solution
•
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Dynamic list based on staff roles/responsibilities
Compiles together exception reports into “tasks”
Task list
Learner not attending
Learner requiring BKSB
test
Tasklist
Priority learner requiring
support
Timetabling vs curric
discrepancies
Tasklist
Learner not attending
Head of school
Curriculum vs
timetabling
discrepancy
Timetabling
Administrator
Learner needing
BKSB test
Head of learner
services
Tasklist
Head of school
Crosskeys- Gen Ed
Head of school
Crosskeys- Art & Care
Learner not attending
Head of school
Crosskeys- Business
Head of school
Pontypool - Construction
Tasklist
Tasklist
Task list
Creating a task list has a low overhead
• Write a SQL statement (business logic)
• Simple SSRS report that calls SQL statement
• Over 100 individuals tasks
• Deployed to over 300 users
Reporting techniques
• Use Microsoft SQL Server Reporting Services (SSRS)
• Web based reporting system
• Supports various database formats
Reporting techniques
 Drill down
Reporting techniques
 Drill down
Presentation techniques
 Clear data protection status
Reporting techniques
 Clear data protection status
Reporting techniques
 RAG-ing using more accessibly compliant icons
Reporting techniques
 RAG-ing using more accessibly compliant icons
Reporting techniques
 Differently visually grouped reports
Reporting techniques
 Differently visually grouped reports
Reporting techniques
 Reports utilising graphs where appropriate
Reporting techniques
 Reports utilising graphs where appropriate
Reporting techniques
 Presenting information using GIS
Reporting techniques
 Presenting information using GIS
Reporting techniques
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Data integration from various systems
EBS – Student MIS
QL – Finance, payroll and HR
BKSB – Basic skills testing
ACE – Learner eILP
Microsoft Dynamics – CRM
Summary
 Various reporting tools available
 Various tools in each reporting toolset
 Integrating data allows additional value to be leveraged