Download Geographic Records Management

Geographic Records
Management
 http://www.fbi.gov/ucr/nibrs/manuals/hand
book.pdf
 http://www.cops.usdoj.gov/mime/open.pdf
?Item=515
Geographic Filing
 Alphabetically organizing records by
geographic region, area, or location
What trends lead to businesses
expanding geographically?
 Improved communication technology
 Inter-state and international mergers and
partnerships
 International trade
 E-commerce
Advantages
 Convenience
 Analysis
 Management
Disadvantages
 Complexity
 Need for indexes
Types of Geographic Arrangements
 Dictionary
 All units alphabetical
 Encyclopedic
 Alphabetic regions or divisions
 Subdivisions alphabetic within regions
Indexes
 Alphabetic Index of all correspondents
 Master Index of all filing units
 Page 294
Cross Referencing
 Organizations with multiple addresses
 Organizations doing business under other
names
 What are the advantages and
disadvantages of the geographic storage
method?
Questions:
 Explain the difference between the lettered
guide plan and the location name guide
plan.
 What are three types of cross-references
used in geographic storage?
 Cross reference sheets in folders.
 Cross reference guides as permanent
markers.
 Cross references on folder tabs (see also)