Download March Bulletin 2016

Bulletin Number: 31
Date: March 2016
Design & Construction
© BULLETIN
Authorized
TOPICS:
1. Transition Reports
2. Environmental Checklist
3. Contract Specification Guidelines
4. MBTA Record Documents
5. Operations Re-organization
6. Contracts Awarded
Transition Reports
Reminder that all projects we are involved with require a transition
report kept until it is determined by either the D&C Chief Engineer or
Assistant General Manager says they are no longer required.
Environmental Checklist
Please see attached updated section of Pre-Bid Review Control Sheet
(PBCS) and directive regarding environmental checklist.
Contract Specification Guidelines
Per the Authority’s Professional Services Terms and Conditions:
Specifications prepared for the design submittal and approval stages
(i.e., 30%, 60%, 90%, and 100% final contract bid documents, and
addenda) shall be prepared using the version of Microsoft Word being
used by the Authority at the time of submittal, utilizing the latest
version of the Authority’s Contract Specifications Guidelines as the
project source documents.
The Authority’s current version of Contract Specifications Guidelines
are to be downloaded from the Authority’s web site at:
http:Hwww.mbta.com/business_center/bidding_solicitations/spec_guide
lines/ as directed by the MBTA Project Manager, at no additional cost
Date:
Bulletin Number: 31
March 2016
to the Authority. A password is no longer required to the Web based
Contract Specifications Guidelines for designers and is the
responsibility of the Engineer to tailor each basis of specification to
each particular project that they are responsible for.
Since the Authority will periodically update the Contract
Specifications Guidelines, it is the Engineer’s responsibility to ensure
that the latest version of each master source document is used.
MBTA Record Documents
Please be advised the MBTA Project Manager (PM) and Contract
Administration (CA) are responsible for confirming the following
documents are stored in the Design & Construction standard directory
in the following locations:
401 .02.01
401.02.02
401.02.03
507.01.15
Conformed Drawings (PM)
Conformed Specification (CA)
Engineer Calculations (PM)
As-Built Drawings (PM)
Operations Re-organization
Please see attached memo regarding Operations Re-organization.
Contracts Awarded
Please see attached for list of contracts awarded in 2016.
All bulletins may be accessed on the MBTA website:
http://www.mbta.com/business center/bidding solicitations/default.asp
?id2641 8
2
f77353”j)Q’ TV
Charles 0. Baker. Governor
& CEO
Frank DePaoia, CenerahManager
Brian Shortsleeve Chief Adm nistra or
To:
Distribution
From:
Edmond F. Huni
Assistant General’
Massachusetts Department of Transportation
nager for Design & Construction
RE:
Environmental Checklist Directive
Date:
March 9, 2016
Effective immediately, the Environmental Department is making a change to the review
of the Environmental Checklist. Previously, the Checklist was attached to the Pre-Bid
Control Sheet and required a signature from the Environmental Department on the
PBCS. The purpose of the Checklist is to demonstrate that all applicable environmental
reviews have been completed and that all permits have been issued. Failure to ensure
proper environmental review and/or permits results in delays in projects and frequently
unnecessary Change Orders.
There had been a number of occasions where the review of the Environmental Checklist
indicated some additional environmental approval needed or consultation with a
regulating agency. This review would often delay the advertisement of contracts.
Effective immediately, the Environmental Department is requiring that the
Environmental Checklist be performed as part of the 60% Design Package. By moving
up the review of the Checklist the Environmental Department has time to perform any
final review and approvals and to do so in a way that does not hold up advertising.
The Environmental Checklist will now be signed by Holly Palmgren, the Manager of
Environmental Construction, when it is correctly submitted to her at the time of the 60%
Design Package. The Environmental Checklist signed by the Manager of Environmental
Construction, should still be attached to the Pre-Bid Control Sheet and submitted to the
Environmental Department for its signature on the PBCS. By performing this review
earlier and having the Environmental Departments sign off, they will be able to sign the
PBCS immediately and not delay construction advertising.
All Project Managers are directed to complete the Environmental Checklist for any
project currently at or beyond 60% Design. PM’s should work with Holly Palmgren to
ensure that all environmental reviews and permits have been successfully completed.
Holly can be reached at [email protected].
Please Note the Environmental Checklist has been modified. PM’s should be sure to
use the current form (dated March I, 2016).
—
Massachusetts Bay Transportation Authority
Ten Park Plaza, Suite 3910, Boston, MA 02116
www.mbta,com
DESIGN AND CONSTRUCTION ENVIRONMENTAL REVIEW AND
PERMITTING WORKSHEET
IMPORTANT --This checklist must be filled out and submitted to the MBTA’s Manager of Environmental
Construction at the time of the 60% Design Phase. The Environmental Department will review and provide a
signature as concurrence. This signed checkli5t should then be attached as part of the Pre-Bid Control Sheet.
The PM must ensure that all Environmental Permits and approvals have been obtained, forwarded to the
Environmental Department and properly integrated into the project bid documents. It is recommended that the
PM work with its Consultant to fill out this form. The Consultant should have a final copy of this completed form
to submit with the Consultant Letter.
Please note by completing and submitting this worksheet, the Project acknowledges that the items below are
not exclusive and exhaustive and under no circumstance waives the contractors responsibility or obligation to
identify all needed environmental approvals, permits and certifications for the project.
Project Managers are advised to consult with the MBTA Environmental Department well in advance of
submitting this form as part of the PBCS package.
YES
NO
Is the Project Federally Funded? If NO, continue to next
section.
Z
If YES, has any filing pursuant to National Environmental
Policy Act (i.e., Categorical Exclusion, Environmental
Assessment or Environmental Impact Statement) been filed
with the federal agency (Le., typically the Federal Transit
Administration)
O
Has the final NEPA Approval (i.e., CE Approval, Finding of No
Significant Impact or Record of Decision) been issued by the
Federal
agency?
C
0
a
2
If no NEPA document was prepared, identify which type of
action the project falls within that exempts it from NEPA
review. For a full list of possible actions, please see US Title 23
§ 771.118. A link to the full list of CE’s can be found at
http://www.fta.dot.gov/documents/Section_118_GuidanceMay_2013.pdf
Has the NEPA Approval been included within the bid
document so that the contractor is fully aware of all NEPA
Requirements?
In the Consultant Letter, please explain how any mitigation commitments or conditions that were
required as part of the NEPA approval have been incorporated into the bid package or are being
handled by the project. If the project is federally funded, but NEPA approval is not required, please
explain in the Consultant Letter.
PBCS
--
Environmental Check List--Last Modified on 12/1/2015--This form supersedes all prior versions
Page 1 of 9
DESIGN AND CONSTRUCTION ENVIRONMENTAL REVIEW AND
PERMITTING WORKSHEET
NO
YES
Is the project subject to the Massachusetts Environmental
Policy Act (MEPA)? If NO, continue to next section. (For a
b
complete list of thresholds that determine whether or not a
project is subject to MEPA, please see the MEPA regulations at
310 CMR 11.00).
U
-I
C
0.
[
E
If YES, has an Environmental Notification Form been filed with
MEPA.
4
LU
Has MEPA issued a Certificate of Adequacy which completes
the MEPA process for the project
I
Has the MEPA Certificate been included within the bid
document so that the contractor is fully aware of all MEPA
requirements?
In the Consultant Letter, please explain how any mitigation commitments or conditions that were
required as part of the MEPA approval have been incorporated into the bid package or are being
handled by the project.
YES
NO
Is the Project subject to the Massachusetts Wetlands
Protection Act? If NO, continue to next section.
6
z
0
LU
I
0
0
If YES, has an Order of Conditions or a Negative
Determination been issued by the local Conservation
Commission? Or alternatively, has a Superceeding Order of
Conditions or a Wetlands Variance been issued by the
Department of Environmental Protection?
U,
0
a
I
LU
U,
LU
U,
D
U
4
U,
U,
6
Has the Order of Conditions, Soc or Variance been included
within the bid document so that the contractor is fully aware
of all permit conditions?
If an Order of Conditions, SOC or Variance has not yet been issued, please explain on the
accompanying Consultant Letter the status of the Notice of Intent filing and how the yet to be issued
permit will be incorporated into the construction contract.
In the Consultant Letter, please explain how any permit requirements or mitigation commitments
that were required as part of the Order of Conditions, SOC or Variance have been incorporated into
the bid package or are being handled by the project.
PBCS
--
Environmental Check List --Last Modified on 12/1/2015--This form supersedes all prior versions
Page 2 of 9
DESIGN AND CONSTRUCTION ENVIRONMENTAL REVIEW AND
PERMITTING WORKSHEET
NO
YES
U,
LU
b
U,
LU
I-)
LU
Does the project site include Estimated and/or Priority Habitat
of State Listed Endangered Species? If NO, continue to the
next section.
If YES, has the Natural Heritage Endangered Species Program
determined that the project will result in a ‘take’ of an state
listed species? If No continue to the next section.
a
U,
0
LU
LU
0
z
4
0
LU
1
Was a Conservation Permit issued by NHESP?
Has Conservation Permit been included within the bid
document so that the contractor is fully aware of all permit
conditions?
If a Conservation Permit has not yet been issued, please explain on the accompanying Consultant
Letter the status of the permit application and how the yet to be issued permit will be incorporated
into the construction contract.
In the Consultant Letter, please explain how any Conservation Permit requirements have been
incorporated into the bid package or are being handled by the project.
YES
NO
Does the Project require a new or modified license or permit
under Chapter 91, which regulates the use of waterways,
tidelands and formerly filled tidelands? If NO, continue to
next section.
If YES, has a Chapter 91 permit or modification been issued by
the Massachusetts Department of Environmental Protection?
-I
LU
I-
a
4
r
0
Has the Chapter 91 permit or modification been included
within the bid document so that the contractor is fully aware
of all permit conditions?
If a Chapter 91 permit has not yet been issued, please explain on the accompanying Consultant
Letter the status of the permit application and how the yet to be issued permit will be incorporated
into the construction contract.
In the Consultant Letter, please explain how any Chapter 91 permit requirements have been
incorporated into the bid package or are being handled by the project.
PBCS --Environmental Check List --Last Modified on 12/1/2015--This form supersedes all prior versions
Page 3 of 9
DESIGN AND CONSTRUCTION ENVIRONMENTAL REVIEW AND
PERMITTING WORKSHEET
YES
NO
Is the Project subject to Section 404 of the US Clean Water
Act? If NO, continue to next section.
If YES, has a permit been issued by the US Army Corps of
Engineers?
0
Does the project qualify for a Category 1 of the General
Permit?
Has the permit been included within the bid document so that
the contractor is fully aware of all permit conditions?
g
If a Section 404 permit has not yet been issued, please explain on the accompanying Consultant
Letter the status of the permit application and how the yet to be issued permit will be incorporated
into the construction contract.
In the Consultant Letter, please explain how any permit requirements that were required as part of
the ACOE approval have been incorporated into the bid package or are being handled by the project.
YES
NO
Will the project result in any discharge into the waters of the
United States which therefore requires a Section 401 Water
Quality Certification (WQC). If No, continue to the next
section.
If YES, was the 401 Water Quality Certification (WQC) issued
as part of the Wetlands Protection Act permit discussed
above? If it was, continue to the next section.
If an individual WQC is required, was it issued by the DEP?
‘
Has the WQC been included within the bid document so that
the contractor is fully aware of all permit conditions?
If an individual WQC has not yet been issued, please explain on the accompanying Consultant Letter
the status of the permit application and how the yet to be issued permit will be incorporated into the
construction contract.
In the Consultant Letter, please explain how any permit requirements that were required as part of
the WQC have been incorporated into the bid package or are being handled by the project.
PBCS
--
Environmental Check List--Last Modified on 12/1/2015--This form supersedes all prior versions
Page 4 of 9
DESIGN AND CONSTRUCTION ENVIRONMENTAL REVIEW AND
PERMITTING WORKSHEET
YES
NO
Does the Project involve the construction or modification to a
bridge across a navigable waterway subject to oversight by the
US Coast Guard? If NO, continue to next section.
I
LU
0.
0
U,
I-
If YES, has an approval by the Coast Guard, in the form of a
permit or a Construction Letter been issued?
Has the permit or Construction Letter been included within
the bid document so that the contractor is fully aware of all
permit conditions?
in
0
I-)
In
If a Coast Guard permit or Construction Letter has not yet been issued, please explain on the
accompanying Consultant Letter the status of the permit application and how the yet to be issued
permit will be incorporated into the construction contract.
In the Consultant Letter, please explain how any permit requirements that were required as part of
the Coast Guard approval have been incorporated into the bid package or are being handled by the
project.
YES
NO
Is the project within the Massachusetts Coastal Zone
Management Area? If NO, continue to the next section.
I
a
LU
LU
U,
If YES • does the Project require a CZM Consistency
Statement?
2
LU
If YES, has the Consistency Statement been issued by CZM?
a
0
N
-t
I
in
Has the CZM Statement included within the bid document so
that the contractor is fully aware of all permit conditions?
0
I-)
Ifs CZM Consistency Statement has not yet been issued, please explain on the accompanying
Consultant Letter the status of the CZM review.
PBCS --Environmental Check List --Last Modified on 12/1/2015--This form supersedes all prior versions
Page 5 of 9
DESIGN AND CONSTRUCTION ENVIRONMENTAL REVIEW AND
PERMITTING WORKSHEET
YES
NO
Has the project been reviewed by the MHC under either
Section 106 of the National Historic Preservation Act and/or
under State Register Review? (Please Note-- MHC Review
frequently occurs as part of and within the NEPA approval
described above.)
z
0
U,
UI
0
11
I
I
Has MHC concurred with the Determination of Effect on
Historic Properties?
U
U
0
I
Was a Memorandum of Agreement (MOA) required to address
an Adverse Effect?
U,
UI
I
If an MOA was required, is a fully executed copy of the MOA
included in the bid package?
I
In the Consultant Letter, please explain how any requirements or conditions of the MOA have been
incorporated into the bid package or are being handled by the project. If no MHC review was
required for this project, please explain why the project was exempted.
YES
NO
Will the project involve the use of any parkland or open space
that is protected under Article 97 of the Massachusett5
Constitution? If No, continue to the next section.
z
0
F
D
IUI
0
U
If YES, was this impact specifically identified in the MEPA
document described above?
Has the transfer or easement on the Article 97 land been
approved by a two thirds vote of the Massachusetts
Legislature?
If legislative approval has not yet occurred, in the Consultant Letter, please explain how the
remaining requirements of Article 97 will be completed.
PBCS --Environmental Check List-- Last Modified on 12/1/2015--This form supersedes all prior versions
Page 6 of 9
DESIGN AND CONSTRUCTION ENVIRONMENTAL REVIEW AND
PERMITTING WORKSHEET
w
Please Note-- Unlike the other sections, every item in the MCP/21e section must be answered, even
if the answer to the first question is No. Do not leave any answers blank.
YES
NO
Has the project site been, or is it currently being regulated
under MGL 21E or the Massachusetts Contingency Plan?
2
If YES, what is the Release Tracking Number(s)?
Is the Project aware of any Reportable Conditions at the site
that have not yet been assigned an RTN?
iz
z
0
Has any environmental pre-characterization (i.e., soil and/or
groundwater sampling) been performed on the site?
Have all MCP documents or pre-characterization reports been
included within the bid document so that the contractor is
fully aware of any existing remediation issues currently on the
site?
U,
In the Consultant Letter, please explain the current status of the MCP matters and how those
requirements are addressed in the project bid documents?
YES
I
Z
LU
2
cz
2
NO
Does the project involve the demolition or alteration of any
existing structure (e.g., building, bridge, etc) that will require
the off-site disposal of materials, including soil, construction
and demolition debris, etc? If NO, continue to the next
section.
If YES, has a Hazardous Materials Survey been performed for
the building?
Has the Hazardous Materials Survey been included within the
bid document so that the contractor is fully aware of any
existing hazardous materials that may be encountered during
construction?
2
U)
D
g
In the Consultant Letter, please explain how any required submittals to the regulatory agencies will
be managed during the project. For example, please explain who is responsible for notification to the
DEP for Asbestos Abatement or who is responsible for the development and submittal to the EPA of
an Implementation Plan to address PCB’s in building materials, or any other notifications or approvals
that are needed for hazardous materials abatements. Please explain how this delegation of
responsibilities is addressed in the bid documents.
.
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DESIGN AND CONSTRUCTION ENVIRONMENTAL REVIEW AND
PERMITTING WORKSHEET
YES
NO
Does the project include the installation or construction of any
equipment or infrastructure that requires an operating permit
or approval prior to the substantial completion of the project
C
4
b
(e.g., on emergency generator, a wastewater treatment
system, a wastewater discharge systems, boilers, paint
booths, compressors, above ground or underground storage
tanks, Stage II Vapor Recovery systems, or any other piece of
equipment that has an outdoor exhaust, etc.). If NO, continue
to the next section. Please note: The above list of
equipment/infrastructure is not exhaustive or exclusive,
technologies will change and improve, the above list of
equipment is offered as a guide only. It is the responsibility of
the designer to identify the specific approvals, permits and
certifications needed for each project.
In the Consultant Letter, please explain how any permits, certifications or approvals that are needed
to prior to installation or prior to operation of the equipment are being addressed in the bid package.
Explain how the contractor has been directed to apply for all operating permits or if the responsibility
to obtain operating permits will be handled by some other entity.
YES
....,
NO
Does the project require review and approval under any other
federal, state, or local environmental statute or regulation
that was not described above?
If YES, in the Consultant Letter, please explain which additional regulatory requirements this project
triggers and the status of that review and approval.
PBCS --Environmental Check List--Last Modified on 12/1/2015--This form supersedes all prior versions
PageS of 9
DESIGN AND CONSTRUCTION ENVIRONMENTAL REVIEW AND
PERMITTING WORKSHEET
Submit a signed copy of the Consultant’s Letter which respond5 to the information reque5ted above and which
also provides any additional information on the status of the environmental requirements of the project. The
Consultants Letter should also clearly state the following:
3
That all of the information contained in this worksheet is correct, accurate and up to date; and
3
That the designs presented meets all applicable codes, requirements and standards related to the
environmental compliance of the construction, the permanent facility or any of the operating
infrastructure included in the project; and
That the permits for this project reflect and are consistent with the 100% design plans for the project
and that no changes have occurred that require a modification to the permits.
Submitted By:
MBTA Project Manager
Date
Reviewed and Approved By:
Manager of Environmental Compliance
PBCS
--
Date
Environmental Check List--Last Modified on 12/1/2015--This form supersedes all prior versions
Page 9 of 9
g%2SfflQ 3r
Charles 0. [laker; Governor
&
Mass,chusetts Departm nt of Tnnsporflhlon
Brnn Shortslee,e ChsefAdnilnsctr icr
MEMORANDUM
TO:
All MBTA Employees
FROM:
DATE:
March 18, 2016
RE:
Operations Re-organization
I would like to take this opportunity to announce the re-organization of the Operations Directorate and to ask
everyone to join me in congratulating those employees who have been promoted to new titles and/or to positions
that received additional duties and responsibilities. This is the first significant step in the ongoing evolution of
Operations with a focus toward continually improving the efficiency and the service performance of all operating
departments. Below is a list of employees and their new roles within the four Divisions created within the
Operations Directorate.
I would also like to express our thanks to Randy Clarke as he moves on to his new position with the American
Public Transportation Association (APTA) after six years of dedicated service to the Authority. Randy played a
pivotal role in designing and implementing the security infrastructure and developing all the security plans and
procedures for MassDOT and the MBTA. During his career here, Randy held the titles of Director of Security
Initiatives and Senior Director of Security Initiatives and Emergency Management before assuming the role of
Assistant General Manager for Engineering and Maintenance. As part of the current re-organization, he became
the Deputy Chief Operating Officer for Engineering & Maintenance, Randy’s last day with the Authority is
March 3l and his contributions will be missed. We all wish him vell on his new endeavor.
At the same time, as of April I we would like to welcome Erik Stoothoff from the Design and Construction
Department who will serve as the Acting Deputy Chief Operating Officer (DCOO) Chief Engineer. Erik will
continue to support the Design and Construction Department as Chief Engineer. Currently as Chief Engineer for
the Design and Construction Department of the MBTA he oversees the design and construction o all capital
infrastructure projects. He joined the MBTA Design and Construction Department in April 2013. Prior to joining
the MBTA, Erik worked at Jacobs Engineering Group for (he previous 13 years in various capacities as a design
engineer and project manager. His work experience as a structural engineer includes designing and delivering
numerous bridge and station projects for the MBTA and MassDOT, including the Longfellow Bridge preliminary
design, the rapid bridge replacements of the Woodrow Avenue and Talbot Avenue MBTA bridges, and several
other bridges and stations. Erik has a BS in Civil Engineering from Northeastern University and is a Professional
Engineer, registered in Massachusetts. Erik is well equipped to take on this new role, and I am sure everyone in
Operations and throughout the Authority will give Erik all the assistance and cooperation he needs during this
transition.
—
Attached to this memo are updated organizational charts for Operations’ new structure. Again, below is the list of
employees who have received a new title or additional job duties as part of the reorganization. Please offer them
your congratulations and support.
Massachusetts Bay Transportation Authority
Ten Park Plaza, Suite 3910, Boston, MA 02116
vrww.mbta corn
Service Performance
Todd Johnson Deputy Chief Operating Officer Service Performance
William McClellan Assistant General Manager Rail Operations
David Camey Assistant General Manager Bus Operations
Norman Michaud Transportation Chief Officer Rail
Karen Bums Transportation Chief Officer Bus
Stephens Hicks Mechanical Chief Officer Rail
Joseph Gentilucci Deputy Mechanical Chief Officer Rail
Richard Dooley Mechanical Chief Officer Bus
Michael Le Deputy Mechanical Chief Officer Bus
Kevin Arrigal Division Chief— 0CC & Training
Andrea Gordon Division Chief Rail Orange Line
Christopher Shea Division Chief Rail Red Line
Tamieka Thibodeaux Division Chief Rail Light Rail
Elizabeth Ulloa-Murray Division Chief Rail Blue Line
Kathleen Balema Division Chief Bus Northside
Patricia Labitue Division Chief Bus Southside
Sean Mills Division Chief Bus Silver Line
Michael Walsh Deputy Director Engineering
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Enuineering & Maintenance
Randy Clarke Deputy Chief Operating Officer Engineering & Maintenance (until 3/31/16)
Erik Stoothoff— Acting Deputy COO-Chief Engineer (as of 4/1/16)
John Martin Senior Director of E&M Systems
Walter Reed Senior Director Assets Management, Planning & Training
—
—
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Office of Administration
Tina Beasley Deputy Chief Operating officer Administration
Valyrii Mayo Deputy Director of Administration
Steven Emde Deputy Dircctor of Administration Workforce Planning
—
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Service Planning & Strategy
Charles Planck— Deputy Chief Operating Officer— Service Planning & Strategy
Heather Hume Director of Service Planning
—
Operations New Organizational Charts
Senior Management ‘[‘earn
Jetl.eyoannewee
Chief Operating Officer
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Deputy Chief Operating OfficerService Partonnance
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Deputy Chief Operating OfficerEngineering S Maintenance Unti aflhlSi
Etik Slootholt
Acting Deputy Chief Operating Officer
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Leslie Garcia
Chief of SIaN Operstiona
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Deputy Chief Operating Otilcar*dminietntion
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Deputy Chief Operating Officer
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Wiwtam McClellan
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Noenan Michaud
Transp. Chief Officer-Rail
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Division Chief
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Trenap Chief Officer
Jay Berry
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Awarded
01/05/2016
02/25/2016
01/14/2016
Total Amount Awarded:
General ManagerContract
R2OCNO1
Work Platform for Riverside Car
house
-
Board of Directors
Description
DOWNTOWN CROSSING (DTX). General Manager
Contract
VERTICAL TRANSPORTATION
AND STATION IMPROVEMENTS,
BOSTON, MA
Authorized
By
H62CN02 Repair/Rehabilitation of Beverly
Draw Bridge, Contract N 2 Swing
Span, Beverly/Salem, MA
A90CN06
Contract
Report Id: CMS-BM-028
Date/lime: 03/22/2016 08:57 AM
-
s32,321,6g&oo
$2,574,100.00 2518
516.177.594.00 1873
Campbell. Roma N
68 JACKSON ST
Canton, MA 02021
Page 1 of 1
Lim. Ken W.
10 BurrSt
RO. Box 9020
Framingham, MA 01701
3
Manager
Lombardo, Mark
Address
4oShawmutAve.
Suite 200
Canton, MA 02021-1409
Total Number Awarded:
Northern Contracting Corp.
J. F. White Contracting Co.
Name
Barletta Heavy Division, Inc.
03/2212016
Performing
Party
$13,570,000.00 1160
Awarded
Amount
01/01/2016
Awarded Construction Contracts Report
Capital Management System
Massachusetts Bay Transportation Authority