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GO! with Office 2013 Volume 1 By: Shelley Gaskin, Alicia Vargas, and Carolyn McLellan Access Chapter 1 Introduction to Microsoft Access 2013 Objectives • Identify Good Database Design • Create a Table and Define Fields in a Blank Desktop Database • Change the Structure of Tables and Add a Second Table • Create a Query, Form, and Report • Close a Database and Exit Access Copyright © 2014 Pearson Education, Inc. Publishing as Prentice Hall. 2 Objectives (cont.) • Use a Template to Create a Database • Organize Objects in the Navigation Pane • Create a New Table in a Database Created with a Template • Print a Report and a Table Copyright © 2014 Pearson Education, Inc. Publishing as Prentice Hall. 3 Identify Good Database Design • Database—an organized collection of data • Data—facts related to a specific topic or purpose • Information—data that is organized and useful • Flat database—simple database file not linked to any other collection of data • Relational database—database that has multiple collections of related data Copyright © 2014 Pearson Education, Inc. Publishing as Prentice Hall. 4 Identify Good Database Design (cont.) • Tables—foundation of database where data is organized into rows and columns • Record—all categories of data pertaining to one person, place, or idea represented by a row in a database table • Field—a single piece of information for every record Copyright © 2014 Pearson Education, Inc. Publishing as Prentice Hall. 5 Identify Good Database Design (cont.) • The first principle of good database design—organize data in the tables so that redundant data does not occur • The second principle of good database design—use techniques that ensure the accuracy and consistency of data as it is entered Copyright © 2014 Pearson Education, Inc. Publishing as Prentice Hall. 6 Create a Table and Define Fields in a Blank Desktop Database Copyright © 2014 Pearson Education, Inc. Publishing as Prentice Hall. 7 Create a Table and Define Fields in a Blank Desktop Database (cont.) Copyright © 2014 Pearson Education, Inc. Publishing as Prentice Hall. 8 Create a Table and Define Fields in a Blank Desktop Database (cont.) Copyright © 2014 Pearson Education, Inc. Publishing as Prentice Hall. 9 Change the Structure of Tables and Add a Second Table Copyright © 2014 Pearson Education, Inc. Publishing as Prentice Hall. 10 Change the Structure of Tables and Add a Second Table (cont.) Copyright © 2014 Pearson Education, Inc. Publishing as Prentice Hall. 11 Change the Structure of Tables and Add a Second Table (cont.) Copyright © 2014 Pearson Education, Inc. Publishing as Prentice Hall. 12 Change the Structure of Tables and Add a Second Table (cont.) Copyright © 2014 Pearson Education, Inc. Publishing as Prentice Hall. 13 Create a Query, Form, and Report Copyright © 2014 Pearson Education, Inc. Publishing as Prentice Hall. 14 Create a Query, Form, and Report (cont.) Copyright © 2014 Pearson Education, Inc. Publishing as Prentice Hall. 15 Create a Query, Form, and Report (cont.) Copyright © 2014 Pearson Education, Inc. Publishing as Prentice Hall. 16 Close a Database and Exit Access Copyright © 2014 Pearson Education, Inc. Publishing as Prentice Hall. 17 Use a Template to Create a Database Copyright © 2014 Pearson Education, Inc. Publishing as Prentice Hall. 18 Use a Template to Create a Database (cont.) Copyright © 2014 Pearson Education, Inc. Publishing as Prentice Hall. 19 Organize Objects in the Navigation Pane Copyright © 2014 Pearson Education, Inc. Publishing as Prentice Hall. 20 Create a New Table in a Database Created with a Template Copyright © 2014 Pearson Education, Inc. Publishing as Prentice Hall. 21 Print a Report and a Table Copyright © 2014 Pearson Education, Inc. Publishing as Prentice Hall. 22 Summary • Normalization ensures the data in your database is accurate and organized • Databases can be created from scratch or from a template • Before entering records, define data types and name the fields • Forms, Queries, and Reports are objects used in Access Copyright © 2014 Pearson Education, Inc. Publishing as Prentice Hall. 23 Questions Copyright © 2014 Pearson Education, Inc. Publishing as Prentice Hall. 24 Copyright All rights reserved. No part of this publication may be reproduced, stored in a retrieval system, or transmitted, in any form or by any means, electronic, mechanical, photocopying, recording, or otherwise, without the prior written permission of the publisher. Printed in the United States of America. Copyright © 2014 Pearson Education, Inc. Publishing as Prentice Hall. 25