Download goacc2013_1e_a01_ppt

GO! with Office 2013 Volume 1
By: Shelley Gaskin, Alicia
Vargas, and Carolyn
McLellan
Access Chapter 1
Introduction to Microsoft
Access 2013
Objectives
• Identify Good Database Design
• Create a Table and Define Fields in a Blank
Desktop Database
• Change the Structure of Tables and Add a
Second Table
• Create a Query, Form, and Report
• Close a Database and Exit Access
Copyright © 2014 Pearson Education, Inc. Publishing as Prentice Hall.
2
Objectives (cont.)
• Use a Template to Create a Database
• Organize Objects in the Navigation Pane
• Create a New Table in a Database
Created with a Template
• Print a Report and a Table
Copyright © 2014 Pearson Education, Inc. Publishing as Prentice Hall.
3
Identify Good Database Design
• Database—an organized collection of data
• Data—facts related to a specific topic or
purpose
• Information—data that is organized and
useful
• Flat database—simple database file not linked
to any other collection of data
• Relational database—database that has
multiple collections of related data
Copyright © 2014 Pearson Education, Inc. Publishing as Prentice Hall.
4
Identify Good Database Design
(cont.)
• Tables—foundation of database where
data is organized into rows and columns
• Record—all categories of data pertaining
to one person, place, or idea represented
by a row in a database table
• Field—a single piece of information for
every record
Copyright © 2014 Pearson Education, Inc. Publishing as Prentice Hall.
5
Identify Good Database Design
(cont.)
• The first principle of good database
design—organize data in the tables so that
redundant data does not occur
• The second principle of good database
design—use techniques that ensure the
accuracy and consistency of data as it is
entered
Copyright © 2014 Pearson Education, Inc. Publishing as Prentice Hall.
6
Create a Table and Define Fields in a
Blank Desktop Database
Copyright © 2014 Pearson Education, Inc. Publishing as Prentice Hall.
7
Create a Table and Define Fields in a
Blank Desktop Database (cont.)
Copyright © 2014 Pearson Education, Inc. Publishing as Prentice Hall.
8
Create a Table and Define Fields in a
Blank Desktop Database (cont.)
Copyright © 2014 Pearson Education, Inc. Publishing as Prentice Hall.
9
Change the Structure of Tables and
Add a Second Table
Copyright © 2014 Pearson Education, Inc. Publishing as Prentice Hall.
10
Change the Structure of Tables and
Add a Second Table (cont.)
Copyright © 2014 Pearson Education, Inc. Publishing as Prentice Hall.
11
Change the Structure of Tables and
Add a Second Table (cont.)
Copyright © 2014 Pearson Education, Inc. Publishing as Prentice Hall.
12
Change the Structure of Tables and
Add a Second Table (cont.)
Copyright © 2014 Pearson Education, Inc. Publishing as Prentice Hall.
13
Create a Query, Form, and Report
Copyright © 2014 Pearson Education, Inc. Publishing as Prentice Hall.
14
Create a Query, Form, and Report
(cont.)
Copyright © 2014 Pearson Education, Inc. Publishing as Prentice Hall.
15
Create a Query, Form, and Report
(cont.)
Copyright © 2014 Pearson Education, Inc. Publishing as Prentice Hall.
16
Close a Database and Exit Access
Copyright © 2014 Pearson Education, Inc. Publishing as Prentice Hall.
17
Use a Template to Create a Database
Copyright © 2014 Pearson Education, Inc. Publishing as Prentice Hall.
18
Use a Template to Create a Database
(cont.)
Copyright © 2014 Pearson Education, Inc. Publishing as Prentice Hall.
19
Organize Objects in the Navigation
Pane
Copyright © 2014 Pearson Education, Inc. Publishing as Prentice Hall.
20
Create a New Table in a Database
Created with a Template
Copyright © 2014 Pearson Education, Inc. Publishing as Prentice Hall.
21
Print a Report and a Table
Copyright © 2014 Pearson Education, Inc. Publishing as Prentice Hall.
22
Summary
• Normalization ensures the data in your
database is accurate and organized
• Databases can be created from scratch or
from a template
• Before entering records, define data
types and name the fields
• Forms, Queries, and Reports are objects
used in Access
Copyright © 2014 Pearson Education, Inc. Publishing as Prentice Hall.
23
Questions
Copyright © 2014 Pearson Education, Inc. Publishing as Prentice Hall.
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Copyright
All rights reserved. No part of this publication may be reproduced, stored in a retrieval
system, or transmitted, in any form or by any means, electronic, mechanical, photocopying,
recording, or otherwise, without the prior written permission of the publisher. Printed in the
United States of America.
Copyright © 2014 Pearson Education, Inc. Publishing as Prentice Hall.
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