Download P5476 - RFI test and measurement equipment

REQUEST FOR INFORMATION
No 100677
“P5476 – Test and measurement equipment”
TABLE OF CONTENTS
1
Introduction ................................................................................................................................. 3
1.1
1.2
2
About Forsvarsmateriell - Norwegian Defence Materiel Agency.................................................. 3
The Request for Information ......................................................................................................... 4
Project Schedule ........................................................................................................................ 4
3
Preliminary functional requirements ........................................................................................ 4
4
Requested technical information .............................................................................................. 5
4.1
4.2
4.3
4.4
4.5
5
Physical characteristics ................................................................................................................ 5
Environmental characteristics ...................................................................................................... 5
Maintenance ................................................................................................................................. 5
Maturity of design ......................................................................................................................... 5
Technical qualifications/Others .................................................................................................... 6
Requested commercial information ......................................................................................... 6
5.1
5.2
5.3
6
Price information........................................................................................................................... 6
Delivery ......................................................................................................................................... 6
Other commercial information ...................................................................................................... 6
Address ....................................................................................................................................... 7
7
Information Date ......................................................................................................................... 7
8
Administrative Regulation ......................................................................................................... 7
8.1
9
Use of information: ....................................................................................................................... 7
Points of contact ........................................................................................................................ 7
1
Introduction
1.1
About Forsvarsmateriell - Norwegian Defence Materiel Agency
In order to strengthen the materiel investment and management within the Norwegian Defence
Sector, the Norwegian Government has decided to establish a new agency, - Forsvarmateriell the Norwegian Defence Materiel Agency directly subordinate to the Norwegian Ministry of
Defence (MoD). This entails that the new agency will not become an independent legal entity.
That role and function will remain with the Norwegian State, represented by the Ministry of
Defence.
The Agency became effective 1st of January 2016 and is made up by the following divisions and
staff which will be transferred from the current Norwegian Defence Logistics Organisation
(NDLO): Land Systems, Naval Systems, Air Systems, Communication and Information Systems
and General Materiel, as well as parts of the NDLO Staff and the Procurement staff.
The main tasks of the Agency will be planning, acquisition, management and disposal of
materiel for the Norwegian Armed Forces (Armed Forces) and other MoD agencies. As technical
authority within certain defined areas, the Agency will provide the MoD, the Armed Forces and
other parts of the Defence Sector with advice and professional competence. In addition, the new
agency will be tasked to administrate international materiel co-operation and support the MoD in
the marketing of Norwegian defence industry.
The organisation described above will be headed by a new Chief Executive Officer and employ
about 1300 personnel.
The chart below illustrates the different divisions within NDMA:
This RFI is conducted by NDMA Land Systems. NDMA Land Systems is responsible for the
Armed Forces’ investment projects of ground-based materiel, including vehicles, construction
materiel, weapons and sensors. NDMA Land Systems also assists other Armed Forces units in
procurement activities.
NDMA Land Systems will be referred to as “the Purchaser” hereafter. The term “Armed
Forces” will be used when appropriate. The supplier will be referred to as the “the
Contractor”
For further information, please visit the following website: www.mil.no
1.2
The Request for Information
The purpose of this Request for Information (RFI) is to provide the Norwegian Defence Material
Agency with a more in depth knowledge of the market with respect to potential suppliers,
technical performance, price, and lead-time for delivery. The gathered information will be used to
determine the project feasibility as well as to define the projects technical and functional
requirements, budget and time frame.
This RFI is supposed to gather information about test and measurement equipment that is to be
used by workshops handling communication systems.
2
Project Schedule
The RFI answers will be used as an input to the invitation to tender.

The RFI will be published: 23.02.2016.

Answers to RFI due: 01.04.2016.

The invitation to tender is planned to be finished within 2016.
Due to budgetary reasons, it is not possible to state when, or if the procurement will be initiated.
3
Preliminary functional requirements
The materiel/concept should meet the preliminary functional requirements stated in below.
The test and measurement equipment is to be used by personnel responsible for preventive
maintenance at workshops belonging to the Armed Forces. This means that it can be used both
indoors in workshop facilities, but also outdoors to make measurements on equipment mounted in
vehicles and other platforms. The main purpose of the instruments is to measure cables,
antennas, amplifiers, RF-senders and receivers, signal splitters and other relevant components in
communications systems. The instruments shall make it possible for the users to detect signal loss
in their communications system, and to notice weaknesses and/or faults with cables, antennas and
other important components.

The instruments should be configured for portable use, and shall be possible to carry for
one single person.

The instruments should be able to measure and handle RF-signals in the frequency range
of 10Mhz – 8 Ghz.

There instruments should have cases/boxes/bags for transport and storage.

The instruments should be able to operate on batteries as the only power supply for at
least 4 hours.

The instruments should be used with a power voltage of 220-240VAC/50Hz.

The instruments should be used with a power voltage of 12/24VDC and for this use have
a car adaptor power plug.

The instruments should be able to store data on internal memory and on external storage
devices.

The instruments should have an Ethernet socket for connecting to an IP-network.

The instruments should have USB connections for extraction of data.

The instruments should have an internal colour display.

The instruments should have the possibility to connect directly to an external screen or
projector, an alternative or supplement to the internal screen. E.g. a VGA or DVI
interface.

The instruments should have EMC specification and performance which in general can
be used in an RF environment without reducing the instruments performance or interfere
with other nearby equipment. The instrument shall be in accordance with relevant EMC
standard.

The instruments should have the possibility for future software upgrades.

The instruments should have the possibility for future hardware upgrades.

The instruments should have protective covers that can be put on display, connectors and
so on when not in use.
Since the final and more in-depth functional requirements have not yet been established, a 100%
compliance with the requirements is not necessary in order to form a reply.
4
Requested technical information
A description shall be given for the described materiel/concept, and should, if possible, include
information on the subjects listed below. Any characteristics considered as special features or
advantages of the materiel/concept should be emphasised.
4.1
Physical characteristics
Please give a description based on then following main issues:
4.2

Drawings or pictures of the materiel/concept.

Dimensions and weight of each main component.

Overall dimensions.

Total operational weight.
Environmental characteristics
Please give a description based on then following main issues:
4.3

Operating temperature range.

Are environmental capabilities in accordance with military standards?

Will the material withstand vibrations arising from transportation?
Maintenance
Please give a description based on then following main issues:
4.4

Maintenance concept, e.g. recommended level of maintenance, is there a built-in-test
capability, special tools and test equipment, total time to overhaul (TTO), etc.

Identification of items with a relatively speaking high failure rate or critical parts with a
significant consumption of resources with regard to logistic support.

Reliability predictions (MTBF) on main items.

Is bar coding of main materiel and spare parts possible?
Maturity of design
Please give a description based on then following main issues:

Have the national military authorities qualified the material?
4.5

Is the material NATO codified?

Are operator and maintenance manuals available?

Has the materiel been field proven, etc.?
Technical qualifications/Others
Please give a description based on then following main issues:

Type of instrument

Capabilities regarding RF-signals (frequencies, modulation, bandwidths, etc)

General technical specifications

Possible configuration for a test/measurement scenario with a RF-based communication
system. Can our requirements be fulfilled with just one type of instruments, or is it necessary
to have two or more types of instruments to fulfil our needs? The Contractor shall suggest the
type of instrument(s) needed.
5
Requested commercial information
5.1
Price information
Kindly state your budgetary prices for the following quantities:
Description
Qty
Suggested test and measurement instrument configuration
3
Price
We also request budgetary prices for items with a relatively high failure rate or critical parts with
a significant consumption of resources with regard to logistic support.
The basis for the prices such as currency, advance payment, delivery terms etc. should be stated.
Please inform us if any of our functional and commercial requirements or conditions have a
considerable impact on costs/prices.
5.2
Delivery
Please give a description based on then following main issues:
5.3

Lead-time, from contract award until delivery.

Schedules for delivery of the materiel and quantity as mentioned above.
Other commercial information
Please give a description based on then following main issues:

Quality Assurance level in the AQAP and/or ISO system.

Your standard warranty terms for this kind of material.

If export of equipment or associated information is subject to special regulations, this must be
stated. If for the same reason any requested information is being withheld from the
Norwegian Defence Material Agency/Land, this must also be stated.

Please submit a reference list of your customers.

Please submit your latest available annual report.

Please inform whether your company intends to engage/ has a Norwegian firm or contact
person as your representative in Norway.
6
Address
The information shall be sent in duplicate to:
Norwegian Defence Logistics Organisation/Land Systems
Postboks 843
1306 SANDVIKA
NORWAY
Att: Sjur Haug Austbø
marked:
“Requst for information 100677 - “P5476 – Test and measurement equipment”
Or by e-mail to:
[email protected]
7
Information Date
The requested information shall be at the Norwegian Defence Logistics Organisation/Land
Systems disposal no later than 01.04.2016.
If there is uncertainty about making this deadline, an advance copy can be emailed to the
attention of the commercial point of contact listed in article 9 Points of contact.
8
Administrative Regulation
The following administrative regulations shall apply:
8.1
9
Use of information:

The requested information will only be used for internal purposes in the Norwegian Armed
Forces and will not be made available to any third party.

The Norwegian Defence Logistics Organisation/Land does not intend to make any
procurement based on this RFI or to pay for any of the information provided.
Points of contact
All communication shall be addressed to:

Commercial questions:
Higher Excecutive Officer Sjur Haug Austbø
Phone: +47 67 86 38 08
Email: [email protected]

Technical questions:
Technical Executive Officer Lt. Kent-Åge Stallvik
Phone: +47 67 86 34 95
Email: [email protected]
All written communication shall be in either the Norwegian or English language.