Download Requirements of all Dublin Simon staff

Management Information Systems Officer
Job Title:
Management Information Systems Officer
Job Purpose:
Improve how information is managed in the organisation, turning
data into information and insights that lead to better impact
measurement and service provision.
The successful candidate will oversee the current monthly
statistics process, improve and develop new management
information systems and analyse and report on data.
This vacancy is within the Quality and Practice team of Dublin
Simon Community which holds responsibility for statistics and
reporting, audit oversight, data protection, document
management, research and advocacy,.
Reports to:
Quality and Practice Manager
Location:
Dame Street, Dublin 2
Core Job Requirements

Collect, collate and verify service statistics and key performance indicators.

Utilise PASS (Software as a Service) to report and verify information.

Support the project manager during the development and implementation of an add-on
currently in development for the PASS system.

Cleaning and filtering of statistical data and data entry into master database.

Undertake a review of all reporting requirements and current data recording practices
across services and support functions.

Design reports tailored to services’ needs and identify and implement improvements as
required.

Design, source and implement new data collection methods or systems to simplify the
statistics reporting process and meet stakeholder information needs.

Identify, analyse, and interpret trends or patterns in statistical information for
management, communication and research projects.

Compile monthly, quarterly and annual reports for management.
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Management Information Systems Officer

Highlight and promote good practice in outcome reporting, with a focus on outcome
measurement.

Respond to requests for information in a timely manner.

Monitor and coordinate activities relating to the reduction of administrative activities
across the organisation.

Co-ordinate designated projects as required by the role. This will involve developing project
plans, gaining project sign off, implementation, managing timelines, communicating with
stakeholders, project evaluation and reporting.

Continually seek opportunities to increase stakeholder satisfaction.

Coordinate workload and provide support & supervision to full time volunteers/interns on
placement in the Quality & Practice office as required.

Support the work of Quality and Practice colleagues and work on other projects as required.
Person Specification
Essential

The ideal candidate will have a degree or post graduate qualification in a relevant field, such
as statistics; computer science; information management systems; data analytics etc. OR
will have equivalent experience.

Must have excellent knowledge of Microsoft products especially advanced functions and
formulae in Microsoft Excel.

Technical expertise regarding data models, database design and data mining.

Proven ability to work constructively with internal and external stakeholders as well as third
party suppliers

Highly numerate with strong analytical skills

Adept at report writing and presenting findings.

The ability to collect, organise, analyse and disseminate significant amounts of information
with attention to detail and accuracy.

Ability to work under pressure and meet deadlines.


Commitment to Dublin Simon Community’s values and a working style which reflects these.
A positive and flexible approach to working in a busy, open plan office with site visits to
Dublin Simon services.
Desirable


Experience working as a data analyst or equivalent.
Microsoft SQL knowledge (writing queries, creating views).
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Management Information Systems Officer

Experience of working in the non profit sector.
Requirements of all Dublin Simon staff

Commitment to the purpose of Dublin Simon Community and to work within the values,
policies and procedures of the organisation and in the context of current legislation and
regulations

To participate in regular supervision with your line manager

To actively participate in team and staff meetings and service reviews/ evaluations and to
contribute to the development of policy and practice within your area of work and within
Dublin Simon as a whole

To report any area of concern to your line manager in a timely manner

To show reasonable flexibility in relation to hours of attendance to meet the needs of the
work. Work during unsocial hours may be required.

Have a flexible approach to the work in response to organisational change, development
and review of best practice.

Participate in and engage with a performance management programme.

Identify training needs with your line manager and participate in training opportunities
appropriate to the role

To be vigilant to any Health, Safety and Welfare risks in the workplace and bring any
concerns to the attention of your line manager or Health & Safety Representative

To participate in the efficient flow of information within the organisation by sharing and
seeking information as appropriate

To undertake other duties as may be requested by the line manager from time to time

To undertake your work in a manner that is friendly, flexible and informal.
Note: This Job Description will be reviewed and updated in line with the needs of the work.
Signature of Employee
29/01/2015
Date:
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