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1. Data differ from information in which way?
a) Data are output, and information is input.
c) Data are meaningful bits of information.
b) Information is output, and data are input.
d) There is no difference.
2. Which of the following is NOT a characteristic that makes information useful?
a) It is reliable.
c) It is inexpensive.
b) It is timely.
d) It is relevant.
4. Which transaction cycle includes interactions between an organization and its suppliers?
a) revenue cycle
c) human resources/payroll cycle
b) expenditure cycle
d) general ledger and reporting system
5. Which of the following is NOT a means by which information improves decision making?
c) provides feedback about the effectiveness of prior decisions
a)increases information overload
d) identifies situations requiring management action
b)reduces uncertainty
7. In which cycle does a company ship goods to customers?
a) production cycle
c) revenue cycle
b) financing cycle
d) expenditure cycle
8. Which of the following is a function of an AIS?
a) reducing the need to identify a strategy and strategic position
b) transforming data into useful information
c) allocating organizational resources
d) automating all decision making
9. Which of the following is NOT a characteristic of useful information?
a) Relevant
d) Accessible
b) Verifiable
e) Cost-effective
c) Timely
10. What is data?
a) All of the facts that are collected, stored, and processed by an information system
b) All of the debit and credit information about each transaction
c) The output which results from the input of information
d) The same thing as information
11. Information can improve decision making in what way?
a) It identifies situations requiring management action.
b) It provides a basis for choosing among alternative actions.
c) Provides valuable feedback that can be used to improve future decisions.
d) All of the above.
Match the description listed in the right column with the information characteristic listed in the left column.
Column A
1. Relevant
2. Reliable
3. Complete
4. Timely
5. Understandable
6. Verifiable
7. Accessible
Column B
a. The report was carefully designed so that the data contained in the report became
information to the reader.
b. The manager was working one weekend and needed to find some information about
production requests for a certain customer. He was able to find the report on the
company’s network.
c. The data in a report was checked by two clerks working independently.
d. An accounts receivable aging report included all customer accounts.
e. A report was checked by three different people for accuracy.
f. An accounts receivable aging report is used in credit-granting decisions.
g. An accounts receivable aging report was received before the credit manager had to
make a decision whether to extend credit to a customer.
1. Which of the following is NOT a step in the data processing cycle?
a) data collection
c) data storage
b) data input
d) data processing
2. All of the information (name, GPA, major, etc.) about a particular student is stored in the same ______.
a) file
b) record
c) attribute
d) field
3. Which of the following would contain the total value of all inventory owned by an organization?
a) source document
c) cash budget
b) general ledger
d) None of the above
4. Which of the following is most likely to be a general ledger control account?
a) accounts receivable
c) prepaid rent
b) petty cash
d) retained earnings
5. Which of the following documents is most likely to be used in the expenditure cycle?
a) sales orders
c) receiving report
b) credit memo
d) job time ticket
6. Which of the following is LEAST likely to be a specialized journal?
a) sales journal
c) prepaid insurance journal
b) cash receipts journal
d) cash disbursements journal
7. How does the chart of accounts list general ledger accounts?
a)alphabetical order
c) size order
b)chronological order
d)the order in which they appear in financial statements
8. Which of the following is NOT an advantage of an ERP system?
a) better access control
c) improved monitoring capabilities
b) standardization of procedures and reports
d) simplicity and reduced costs
9. Records of company data sent to an external party and then returned to the system as input are called ______.
a) turnaround documents
c) source documents
b) source data automation documents
d) external input documents
10. Recording and processing information about a transaction at the time it takes place is referred to as which of the
a) batch processing
c) captured transaction processing
b) online, real-time processing
d) chart of accounts processing
11. Which of the following would be an activity associated with the human resources/payroll cycle?
a) Deposit cash receipts
c) Pay for items
b) Adjust customer account
d) Record time worked by employees
12. Which of the following is NOT an element of data processing ?
a) Create
c) Reconcile
b) Update
d) Delete
13. A Chart of Accounts:
a) is a list of all accounts in the organization with each account identified by a three- or four-digit code
b) is used to summarize each customer's current balance.
c) provides an audit trail.
d) is a list of all permanent accounts in the organization. Temporary accounts, such as revenue and expense
accounts, are not included in the chart of accounts.
e) None of the above.
14. Which of the following is a source document associated with the revenue cycle?
a) Deposit slip
b) Credit memo
c) Bill of lading
13. What are the characteristics of a master file?
a) Is conceptually similar to a ledger in a manual AIS
b) Are permanent
c) Contain individual records which are frequently
d) Sales order
d) May have records which are added to it
e) All of the above
14. Which of the following is NOT a common data coding technique?
a) Block
b) Sequence
c) Group
Match the following terms with their definitions.
Column A
1. Contains summary-level data for every asset, liability, equity, revenue, and expense
2. Items are numbered consecutively to account for all items; missing items cause a gap in
the numerical sequence
3. Path of a transaction through a data processing system from point of origin to final
output, or backward from final output to point of origin
4. List of general ledger account numbers; allows transaction data to be coded, classified,
and entered into proper accounts; facilitates preparation of financial statements and reports
5. Contents of a specific field, such as “George” in a name field
6. Portion of a data record that contains the data value for a particular attribute, like a cell in
a spreadsheet
7. Company data sent to an external party and then returned to the system as input
8. Used to record infrequent or nonroutine transactions
9. Characteristics of interest that need to be stored
10. The steps a company must follow to efficiently and effectively process data about its
11. Something about which information is stored
12. Stores cumulative information about an organization; like a ledger in a manual AIS
13. Contains detailed data for any general ledger account with many individual
14. Contains records of individual business transactions that occur during a specific time
15. Updating each transaction as it occurs
16. Devices that capture transaction data in machine-readable form at the time and place of
their origin 17. Used to record large numbers of repetitive transactions
18. Set of interrelated, centrally coordinated files
19. Two or more subgroups of digits are used to code items
20. Updating done periodically, such as daily
21. Systematic assignment of numbers or letters to items to classify and organize them
22. Letters and numbers, derived from the item description, are interspersed to identify
items; usually easy to memorize
23. Initial record of a transaction that takes place; usually recorded on preprinted forms or
formatted screens
24. Fields containing data about entity attributes; like a row in a spreadsheet
25. Sets of numbers are reserved for specific categories of data
26. The general ledger account corresponding to a subsidiary ledger, where the sum of all
subsidiary ledger entries should equal the amount in the general ledger account
d) Mnemoni
Column B
a. data processing
b. source documents
c. turnaround
d. source data
e. general ledger
f. subsidiary ledger
g. control account
h. coding
i. sequence code
j. block code
k. group code
l. mnemonic code
m. chart of accounts
n. general journal
o. specialized journal
p. audit trail
q. entity
r. attribute
s. field
t. record
u. data value
v. master file
w. transaction file
x. database
y. batch processing
z. online, real-time