Download Appraisal Form-Management Staff

JASIKAN
COLLEGE OF EDUCATION
PERFORMANCE APPRAISAL FORM FOR ADMINISTRATIVE STAFF
PART ‘A’ ( TO BE COMPLETED AT COLLEGE SECRETARIAT)
Name of Employee:………………………………………………………………………………………………...
Date of first appointment:…………………………………………………………………………………………..
Present Grade:………………………………………………………………………………………………………
Status of employee (Please Tick)
Full-time [ ]
Part-time [ ]
Present administrative position (if any): …………………………………………………………………………..
Date promoted/appointed to present grade:………………………………………………………………………...
No. of years served on present grade:………………………………………………………………………………
PART ‘B’ (RATING SCALE AND INTERPRETATION)
Rating
Description
Interpretation
5
Outstanding
Consistently exceeds standards
4
Excellent
Frequently exceeds standards
3
Satisfactory
Generally meets standards
2
Needs improvement
Frequently fails to meet standards
1
Unacceptable
Fails to meet standards
PART ‘C’ (TO BE COMPLETED BY THE APPRAISER)
No.
C1
Criteria
JOB/ORGANIZATIONAL KNOWLEDGE:
1
1
Application of appropriate technical and procedural knowledge;
2
Understood college policies, objectives and developments and information related
to or assignments, including department;
3
Understood department's role as it relates to college objectives and measured
department's progress towards those objectives.
4
Exhibit a degree of technical competence and demonstrate an appropriate level of
knowledge in a specific field or discipline.
AF-ADS-01
1
2
3
4
5
No.
C2
Criteria
PLANNING AND ORGANIZING
1
1
Setting objectives and establishing priorities.
2
Developing plans, arranging work schedules and meeting deadlines.
3
Anticipating problems and adapting to changes and using resources effectively.
4
Planning long and short-range objectives; defining goals and procedures.
5
Delegating work; follow-up to ensure work is completed.
C3
PROBLEM ANALYSIS AND DECISION MAKING
1
Understands factors and develops sound, practical and workable solutions.
2
Recognizing when a decision is necessary and asking for input.
3
Making decisions and providing information and feedback promptly.
4
Accepting responsibility and facilitating problem resolution.
5
Willing to make necessary and immediate decisions given incomplete
information.
C4
1
HUMAN RELATIONS
Interacts effectively and maintains positive relationships with peers, subordinates,
and students.
2
Builds teamwork, motivates and inspires other workers.
3
Cooperates with persons outside of the department.
4
Willingly accepts instructions and assignments.
5
Assists others to accomplish workgroup objectives.
6
Develops confidence, uses positive reinforcement and treats people with respect.
C5
COMMUNICATION SKILLS
1
Display of oral and/or written communication skills required by the job.
2
Ability to listen and understand information.
3
Present information clearly and concisely.
C6
QUALITY OF WORK
1
Accuracy, thoroughness, and efficiency of work regardless of volume.
2
Ability to meet standards of quality.
C7
PRODUCTIVITY/ACCOMPLISHMENT
AF-ADS-01
2
2
3
4
5
No.
Criteria
Accuracy, thoroughness, and general effectiveness of regularly produced work.
1
may include speed and consistency of output and volume of acceptable work.
C8
ATTENDANCE AND DEPENDABILITY
Attendance disregarding Family and Medical Leave (FMLA) protected absence
1
and punctuality.
2
Consistency in coming to work daily and conforming to scheduled work hours.
3
Reliably meets established schedules and deadlines, including assigned work
hours.
4
Demonstrates a commitment to the department and college goals.
5
Attends to detail and follows up on the progress of work.
6
Follows instructions and appropriate procedures.
7
Fulfils responsibilities and maintains confidentiality as appropriate.
C9
PROFESSIONAL DEVELOPMENT
1
Continuously learns appropriate new work-related skills and procedures
2
Work to develop professionally, growing in professional skills and knowledge
C10 INITIATIVE, CREATIVITY AND COOPERATION
1
Very firm but flexible and easily adapt to situations Resourceful and hardly
deviates from the routine schedule.
2
A self-starter who develops and implements new methods, procedures, solutions,
concepts, designs and/or applications of existing designs or procedures.
3
Accepts additional challenges and willingly assists others.
4
A self-reliant who demonstrates imagination, originality, and self-motivation.
5
Makes innovative and/or productive contributions.
6
Respond to changing requirements and meet changing technical business needs.
7
Willing to work harmoniously with others in getting a job done.
8
Ready to respond positively to instructions and procedures.
C11 TIME MANAGEMENT
1
Manage departmental activities and resources so that goal accomplishment does
not impede the accomplishment of essential responsibilities of the department
AF-ADS-01
3
1
2
3
4
5
AF-ADS-01
4
D.SUMMARY OF SCORES
No.
Competency
Score
C1
Job/organizational knowledge
C2
Planning and organizing
C3
Problem analysis and decision making/Analytical abilities and judgment
C4
Human relations
C5
Communication skills
C6
Quality of work
C7
Productivity/accomplishment
C8
Attendance and Dependability
C9
Professional development
C10
Initiative, Creativity and Cooperation
C11
Time Management
OVERALL SCORE
E. INTERPRETATION OF SCORES
Scale
Level of Performance
Score
1
Unsatisfactory
2
Less than Satisfactory
90-135
3
Fully Satisfactory
136-150
4
Excellent
151-199
5
Outstanding
200-220
AF-ADS-01
Below 90
5
F. OVERALL PERFORMANCE RATING
Evaluate the employee’s overall level of performance in the accomplishment of major duties and
responsibilities, other contributions, quality of service, and other job-related performance factors.
An overall performance rating of Unsatisfactory or Outstanding MUST be supported with a written
attached justification.
Unsatisfactory
Less than
Satisfactory
Fully
Satisfactory
Employee has had
a reasonable
period of time
(initiated by a
documented
evaluation of Less
than Satisfactory)
to improve
performance.
Employee
continues to fail
to accomplish
assigned position
duties and/or
continues to use
job-related skills
in an inadequate
manner. Upon
consultation with
appropriate
Human Resources
or labour
Relations
representative, the
employee will
either be demoted
or terminated.
Excellent
Overall
Overall
Overall
performance is
performance
performance is
characterized by
indicates the
characterized
high quality and
employee fails to
by acceptable
quantity of work
accomplish
quality and
in the
assigned position
quantity of
accomplishment
duties and/or
work in
of position duties;
inadequately uses accomplishment uses job-related
job-related skills;
of position
skills in more
requires an
duties; uses job
than acceptable
inordinate amount related skills in manner; requires
of direct
an acceptable
a degree of
supervision in
manner;
supervision that is
order to produce
requires a
somewhat less
work of
degree of
than typical for
acceptable quality supervision that
the position.
and quantity. The is typical for the
employee may
position
possess the talent
to earn a higher
rating if special
training and
coaching is given
or if the employee
is transferred to
another more
suitable position
Appraiser’s comments(Including Training Needs/Competencies/Skills)
SIGNATURES
AF-ADS-01
6
Outstanding
Overall performance is
characterized by
exceptionally high quality
and quantity of work in
accomplishment of position
duties; assumes
responsibilities which are
beyond the position
requirements; uses jobrelated skills in an
exceptional manner;
requires substantially less
supervision than typical for
the position.
Completed by Immediate Supervisor
Date
G. DECLARATION BY EMPLOYEE
I declare that this appraisal that this completed appraisal form has been discussed with me and my comment is
that it is Accepted/Not Accepted(Please underline as appropriate)
If “Not Accepted” give reasons:
………………………………………………………………………………………………………………………
………………………………………………………………………………………………………………………
………………………………………………………………………………………………………………………
………………………………………………………………………………………………………………………
………………………………………………………………………………………………………………………
Employee’s Signature
AF-ADS-01
Date
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