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JASIKAN COLLEGE OF EDUCATION PERFORMANCE APPRAISAL FORM FOR ADMINISTRATIVE STAFF PART ‘A’ ( TO BE COMPLETED AT COLLEGE SECRETARIAT) Name of Employee:………………………………………………………………………………………………... Date of first appointment:………………………………………………………………………………………….. Present Grade:……………………………………………………………………………………………………… Status of employee (Please Tick) Full-time [ ] Part-time [ ] Present administrative position (if any): ………………………………………………………………………….. Date promoted/appointed to present grade:………………………………………………………………………... No. of years served on present grade:……………………………………………………………………………… PART ‘B’ (RATING SCALE AND INTERPRETATION) Rating Description Interpretation 5 Outstanding Consistently exceeds standards 4 Excellent Frequently exceeds standards 3 Satisfactory Generally meets standards 2 Needs improvement Frequently fails to meet standards 1 Unacceptable Fails to meet standards PART ‘C’ (TO BE COMPLETED BY THE APPRAISER) No. C1 Criteria JOB/ORGANIZATIONAL KNOWLEDGE: 1 1 Application of appropriate technical and procedural knowledge; 2 Understood college policies, objectives and developments and information related to or assignments, including department; 3 Understood department's role as it relates to college objectives and measured department's progress towards those objectives. 4 Exhibit a degree of technical competence and demonstrate an appropriate level of knowledge in a specific field or discipline. AF-ADS-01 1 2 3 4 5 No. C2 Criteria PLANNING AND ORGANIZING 1 1 Setting objectives and establishing priorities. 2 Developing plans, arranging work schedules and meeting deadlines. 3 Anticipating problems and adapting to changes and using resources effectively. 4 Planning long and short-range objectives; defining goals and procedures. 5 Delegating work; follow-up to ensure work is completed. C3 PROBLEM ANALYSIS AND DECISION MAKING 1 Understands factors and develops sound, practical and workable solutions. 2 Recognizing when a decision is necessary and asking for input. 3 Making decisions and providing information and feedback promptly. 4 Accepting responsibility and facilitating problem resolution. 5 Willing to make necessary and immediate decisions given incomplete information. C4 1 HUMAN RELATIONS Interacts effectively and maintains positive relationships with peers, subordinates, and students. 2 Builds teamwork, motivates and inspires other workers. 3 Cooperates with persons outside of the department. 4 Willingly accepts instructions and assignments. 5 Assists others to accomplish workgroup objectives. 6 Develops confidence, uses positive reinforcement and treats people with respect. C5 COMMUNICATION SKILLS 1 Display of oral and/or written communication skills required by the job. 2 Ability to listen and understand information. 3 Present information clearly and concisely. C6 QUALITY OF WORK 1 Accuracy, thoroughness, and efficiency of work regardless of volume. 2 Ability to meet standards of quality. C7 PRODUCTIVITY/ACCOMPLISHMENT AF-ADS-01 2 2 3 4 5 No. Criteria Accuracy, thoroughness, and general effectiveness of regularly produced work. 1 may include speed and consistency of output and volume of acceptable work. C8 ATTENDANCE AND DEPENDABILITY Attendance disregarding Family and Medical Leave (FMLA) protected absence 1 and punctuality. 2 Consistency in coming to work daily and conforming to scheduled work hours. 3 Reliably meets established schedules and deadlines, including assigned work hours. 4 Demonstrates a commitment to the department and college goals. 5 Attends to detail and follows up on the progress of work. 6 Follows instructions and appropriate procedures. 7 Fulfils responsibilities and maintains confidentiality as appropriate. C9 PROFESSIONAL DEVELOPMENT 1 Continuously learns appropriate new work-related skills and procedures 2 Work to develop professionally, growing in professional skills and knowledge C10 INITIATIVE, CREATIVITY AND COOPERATION 1 Very firm but flexible and easily adapt to situations Resourceful and hardly deviates from the routine schedule. 2 A self-starter who develops and implements new methods, procedures, solutions, concepts, designs and/or applications of existing designs or procedures. 3 Accepts additional challenges and willingly assists others. 4 A self-reliant who demonstrates imagination, originality, and self-motivation. 5 Makes innovative and/or productive contributions. 6 Respond to changing requirements and meet changing technical business needs. 7 Willing to work harmoniously with others in getting a job done. 8 Ready to respond positively to instructions and procedures. C11 TIME MANAGEMENT 1 Manage departmental activities and resources so that goal accomplishment does not impede the accomplishment of essential responsibilities of the department AF-ADS-01 3 1 2 3 4 5 AF-ADS-01 4 D.SUMMARY OF SCORES No. Competency Score C1 Job/organizational knowledge C2 Planning and organizing C3 Problem analysis and decision making/Analytical abilities and judgment C4 Human relations C5 Communication skills C6 Quality of work C7 Productivity/accomplishment C8 Attendance and Dependability C9 Professional development C10 Initiative, Creativity and Cooperation C11 Time Management OVERALL SCORE E. INTERPRETATION OF SCORES Scale Level of Performance Score 1 Unsatisfactory 2 Less than Satisfactory 90-135 3 Fully Satisfactory 136-150 4 Excellent 151-199 5 Outstanding 200-220 AF-ADS-01 Below 90 5 F. OVERALL PERFORMANCE RATING Evaluate the employee’s overall level of performance in the accomplishment of major duties and responsibilities, other contributions, quality of service, and other job-related performance factors. An overall performance rating of Unsatisfactory or Outstanding MUST be supported with a written attached justification. Unsatisfactory Less than Satisfactory Fully Satisfactory Employee has had a reasonable period of time (initiated by a documented evaluation of Less than Satisfactory) to improve performance. Employee continues to fail to accomplish assigned position duties and/or continues to use job-related skills in an inadequate manner. Upon consultation with appropriate Human Resources or labour Relations representative, the employee will either be demoted or terminated. Excellent Overall Overall Overall performance is performance performance is characterized by indicates the characterized high quality and employee fails to by acceptable quantity of work accomplish quality and in the assigned position quantity of accomplishment duties and/or work in of position duties; inadequately uses accomplishment uses job-related job-related skills; of position skills in more requires an duties; uses job than acceptable inordinate amount related skills in manner; requires of direct an acceptable a degree of supervision in manner; supervision that is order to produce requires a somewhat less work of degree of than typical for acceptable quality supervision that the position. and quantity. The is typical for the employee may position possess the talent to earn a higher rating if special training and coaching is given or if the employee is transferred to another more suitable position Appraiser’s comments(Including Training Needs/Competencies/Skills) SIGNATURES AF-ADS-01 6 Outstanding Overall performance is characterized by exceptionally high quality and quantity of work in accomplishment of position duties; assumes responsibilities which are beyond the position requirements; uses jobrelated skills in an exceptional manner; requires substantially less supervision than typical for the position. Completed by Immediate Supervisor Date G. DECLARATION BY EMPLOYEE I declare that this appraisal that this completed appraisal form has been discussed with me and my comment is that it is Accepted/Not Accepted(Please underline as appropriate) If “Not Accepted” give reasons: ……………………………………………………………………………………………………………………… ……………………………………………………………………………………………………………………… ……………………………………………………………………………………………………………………… ……………………………………………………………………………………………………………………… ……………………………………………………………………………………………………………………… Employee’s Signature AF-ADS-01 Date 7